To elect the Mayor who will be Chairman of Council for the ensuing year and receive notification of the appointment of the Mayoress.

It was proposed, seconded, supported and

        RESOLVED: That Councillor Judith Lloyd be and is hereby elected Mayor of the Borough of Trafford for the forthcoming municipal year.

The retiring Mayor presented the Requisition to the Mayor and invested her with the Chain and Badge of Office. Councillor Lloyd took the Chair and returned thanks to the Council for her election.

THE WORSHIPFUL THE MAYOR

(COUNCILLOR JUDITH LLOYD) IN THE CHAIR

To appoint the Deputy Mayor who will be Vice-Chairman of Council for the ensuing year and receive notification of the appointment of the Deputy Mayoress.

It was proposed, seconded, supported and

        RESOLVED:  That Councillor Jonathan Coupe be and is hereby appointed Deputy Mayor of the Borough of Trafford for the ensuing municipal year.

The Mayor invested Councillor Coupe with the Chain and Badge of Office.

The Mayor announced that Ms. Noelle Ryder, will act as her Mayoress during the ensuing year.

The retiring Mayoress invested the Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers.

The Deputy Mayor informed the Council that his wife, Mrs. Diane Coupe, would act as his Deputy Mayoress during the ensuing year.

The Mayoress invested the Deputy Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers.

A vote of thanks to the retiring Mayor and Mayoress.

It was proposed, seconded, supported and

        RESOLVED:  That the Council hereby place on record their appreciation for the manner in which Councillor John Holden has carried out his duties as Mayor of the Borough of Trafford during his period of office and tender to him their best thanks in that connection. They also express their gratitude to Mrs. Christine Holden for the manner in which she has acted as his Mayoress.

The Mayor presented the retiring Mayor with a replica of the Badge of Office, a framed photograph and the Requisition to Councillor Holden to accept the Mayoral Office of Trafford 2015/16.

The Mayoress presented the retiring Mayoress with a replica of the Badge of Office and a bouquet of flowers.

The retiring Mayor then responded to the vote of thanks and expressed gratitude to his Chaplain, Brian McFaden.

To approve as a correct record the Minutes of the Meeting of the Council held on 23 March 2016 for signature by the Mayor as Chairman.

RESOLVED: That the Minutes of the Meeting of the Council held on 23 March 2016, be approved as a correct record and signed by the Chairman.

To receive a report of the Returning Officer on the results of the Poll held on 5 May 2016 for the respective wards of the Borough.

The Returning Officer submitted a report on the results of the Poll held on 5 May 2016 for the respective wards of the Borough.

The Mayor congratulated all those who were successfully elected, confirmed that they would all hold office until 2020 and welcomed Councillors Mrs. Haddad and Wright to their first Council meeting.

RESOLVED:  That the list of newly elected Members and their Terms of Office be noted.

To elect the Leader of the Council and note that the Leader will appoint the membership of the Cabinet and a Deputy Leader.

The Chief Executive submitted a report concerning the election of the Leader of the Council and advising on the appointment of the Executive and a Deputy Leader.

        RESOLVED –

(1)        That Councillor Sean Anstee be elected Leader of the Council for a fixed term of office from this date of election to the first Annual Meeting of the Council after his normal day of retirement as a councillor in 2020.

(2)        That the Council notes that the Leader of Council determines that the Executive shall comprise himself plus 6 Councillors.

(3)        That the Council notes that the Leader of the Council appoints the membership of the Executive and a Deputy Leader for the 2016/17 municipal year, as follows:

(4)      That the Council notes that the Leader of the Council appoints Deputies to the Executive Members as follows:

(5)      That the Director of Legal and Democratic Services be authorised to make the necessary amendments to the Constitution arising as a result of these arrangements.

(6)      That the Council notes that the Independent Remuneration Panel (IRP) will be requested to consider the level of Special Responsibility Allowances (SRA) which should apply as a result of these arrangements.

To note the membership of the Shadow Executive.

RESOLVED: 

(1)        That the membership of the Shadow Executive, as set out below, for the 2016/17 municipal year be noted:

(2)        That the Council notes the appointment of Deputy Shadow Executive Members as follows:

To receive a report on the Committees of the Council, their composition, membership and terms of reference for the 2016/17 Municipal Year.

The Chief Executive submitted a report inviting the Council to agree the Committees of the Council, their size, political composition, membership and terms of reference for the 2016/17 municipal year. In accordance with the provisions of the Local Government and Housing Act 1989, the Chief Executive had been informed of the following political groups on the Council:

        Conservative Group          -     35 Members

        Labour Group                   -     25 Members

        Liberal Democrat Group    -       3 Members

The regulations provided for the composition of Committees to be in accordance with the political balance of the 63 Members of the Council.

        RESOLVED –

(1)        That the composition of the various standing Committees, as set out in Appendix 1 to the report, be approved.

(2)        That the Terms of Reference for each Committee, as set out in Appendix 2 to the report, be approved.

(3)        That Council approves the membership of Committees for the 2016/17 Municipal Year, as set out below, including the  appointment of Chairman (CH) and Vice-Chairman (V-CH) and notes the nominated Opposition Spokesperson (OS), where appropriate:

ACCOUNTS AND AUDIT COMMITTEE

EMPLOYMENT COMMITTEE

        LICENSING COMMITTEE

PLANNING DEVELOPMENT CONTROL COMMITTEE

STANDARDS COMMITTEE

Non-Voting Co-optees (5)

2 Parish Representatives:   Mr. A. Rudden and Vacancy

3 Independent Members:    Mr. D. Goodman, Mr. C. Griffiths and

                                         Mr. R. Brown

Independent Persons of the Hearing Panel (2)

(under Section 28 of the Localism Act 2011): Ms. N. Jackson and

                                                                   Mr. M. Whiting

SCRUTINY COMMITTEE

Ex-Officio (Non-Voting Member): Chairman of Health Scrutiny Committee – Councillor Joanne Harding

Co-opted Members for Education Matters:

Church Representatives (Voting Members)

Church of England:  ...  view the full minutes text for item 10.

To receive a report on Council appointments to outside and independent bodies.

The Chief Executive submitted a report proposing the appointment of representatives to outside and independent bodies relating to the service areas and functions of the Council. 

        RESOLVED –

(1)        That approval be given to the appointment of representatives to those outside and independent bodies set out in Appendix 1 to the report.

(2)        That the Chief Executive, in consultation with the relevant Group Leader(s), be delegated authority to appoint members to any outside body vacancy that remains or arises after this Annual Meeting and to any other bodies to which the Council is required to make appointments (and to report back to Council on any changes or new appointments so made).

(3)        That the persons named in Appendix 2 to the report be authorised to sit on the Statutory School Appeals Committee for the 2016/17 Municipal Year and that the Director of Legal and Democratic Services be delegated authority to make changes to this list and to set up School Admission Appeals Committees including the appointment of Chairmen.

To approve a timetable of meetings for 2016/17.

RESOLVED:  That the timetable of Council and Committee meetings for the 2016/17 Municipal Year be approved.

To approve the following arrangements for dealing with delegated decisions and urgent action:

(a)        Delegated Decisions

That where, under the approved scheme of delegation, decisions may be taken by Officers in consultation with non-Executive Members then in the absence of any specific arrangements having been made, the Officer shall consult the appropriate Chairman, Vice-Chairman and Opposition Spokesperson.

(b)    Urgent Action

        That, in situations which require emergency action the Chief Executive or the appropriate Officer, in consultation with the Chairman and Vice-Chairman of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2017, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report for information, to the Committee in question.

RESOLVED -

(1)    That where, under the approved Scheme of Delegation, decisions may be taken by officers in consultation with non-Executive Members, then in the absence of any specific arrangements having been made, the officer shall consult the appropriate Chairman, Vice-Chairman and Opposition Spokesperson.

(2)    That, in situations which require emergency action, the Chief Executive or the appropriate officer, in consultation with the Chairman and Vice-Chairman of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2017, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report, for information, to the Committee in question.

To receive a report of the Director of Legal and Democratic Services and Monitoring Officer.

The Director of Legal and Democratic Services and Monitoring Officer submitted a report confirming the arrangements for the delegation of Council (non-Executive) and Executive functions and seeking to amend the Constitution of the Council to incorporate these arrangements.

RESOLVED –

(1)    That Council notes that Executive functions not covered by the Officers’ Scheme of Delegation are delegated by the Leader of the Council as follows:

(a)        Executive Terms of Office are delegated to individual Executive Members as set out in the Executive Members’ Scheme of Delegation;

(b)        all other functions are delegated to the Executive.

(2)    That the Scheme of Delegation to Officers be approved.

(3)    That the Director of Legal and Democratic Services be authorised to amend the Constitution of the Council in accordance with and as a consequence of this report and other decisions made by the Council at this Annual Meeting.

The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 provide that a report should be made periodically to Council on Executive Key Decisions which have been taken under the Special Urgency provisions set out in Regulation 11. Council is advised that no decisions have been taken under these provisions since the previous Annual Council Meeting.

RESOLVED: That, in accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Council notes that, since the last Annual Meeting on 28 May 2015, no Executive Key Decisions have been taken under the Special Urgency provisions set out in Regulation 11.