Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Executive Members.

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 19^th December 2016.

RESOLVED – That the Minutes of the meeting held on 19^th December 2016 be approved as a correct record.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

(a) Overview and Scrutiny Review of the Executive’s Draft Budget Proposals for 2017-18

Councillor Michael Young, as Chairman of the Scrutiny Committee, was in attendance to introduce that Committee’s Budget Scrutiny report, highlighting the principal findings and recommendations arising from the review of the Budget proposals. The Executive Member for Finance made some preliminary observations in response; and the Leader of the Council thanked the Committee for its input and advised that the Executive would respond in detail in finalising its post-consultation proposals, to be discussed by the Executive Meeting and council in February 2016.

            RESOLVED -

(1)        That the content of the report be noted.

(2)        That a formal response be made by the Executive as part of the Budget Report to be submitted to the Executive and Council on 22^nd February 2017.

To consider a report of the Executive Member for Children’s Services.

1. That Trafford support the establishment of a Regional Adoption Agency between Stockport, Manchester, Trafford, Salford and Cheshire East local authorities.

2. That, subject to the execution of a partnership agreement as set out below, Trafford agree that the Regional Adoption Agency will exercise delegated functions on its behalf with regard to the recruitment and assessment of adopters, adoption panels, family finding and adoption support.

3. That Stockport MBC become the host authority for the agency subject to the conclusion of a partnership agreement which will include:

•    The appointment of a Management Board with representation from each local authority and attendance by key voluntary sector partners.

•    Satisfactory secondment arrangements for staff to be managed by Stockport MBC and, a process whereby Stockport will take on responsibility for recruitment to vacant posts, at nil cost to Stockport and neutral cost to Trafford.

•    The agreement of a business plan, budget and funding formula to reflect Trafford’s contribution to the regional agency.

•    Agreement of the commissioning needs and mechanisms for the new agency.

•    Identification of the ICT and information sharing requirements of the new agency.

•    The appointment of a Regional Adoption Manager as lead officer to be accountable to Stockport’s Director of Children’s Services.

4. That the Corporate Director, Children, Families and Well-being in consultation with the Director of Legal and Democratic Services, the Chief Finance Officer and the Executive Member for Children’s Services, be authorised to agree the final details of the arrangement subject to there being no substantial changes to the current plan.

5. That this decision be deemed to be urgent, for the reasons set out in paragraph 5.0 of the report, and not subject to call-in.

The Executive Member for Children’s Services submitted a report setting out proposals in relation to the establishment of a Regional Adoption Agency (RAA), in line with the principles set out in Section 16 of the Education and Adoption Act 2016. An opportunity was provided for Members to raise observations and queries on the report’s content.

            RESOLVED -

(1)        That Trafford support the establishment of a Regional Adoption Agency between Stockport, Manchester, Trafford, Salford and Cheshire East local authorities.

(2)        That, subject to the execution of a partnership agreement as set out below, Trafford agree that the Regional Adoption Agency will exercise delegated functions on its behalf with regard to the recruitment and assessment of adopters, adoption panels, family finding and adoption support.

(3)       That Stockport MBC become the host authority for the agency subject to the conclusion of a partnership agreement which will include:

•    The appointment of a Management Board with representation from each local authority and attendance by key voluntary sector partners.

•    Satisfactory secondment arrangements for staff to be managed by Stockport MBC and, a process whereby Stockport will take on responsibility for recruitment to vacant posts, at nil cost to Stockport and neutral cost to Trafford.

•    The agreement of a business plan, budget and funding formula to reflect Trafford’s contribution to the regional agency.

•    Agreement of the commissioning needs and mechanisms for the new agency.

•    Identification of the ICT and information sharing requirements of the new agency.

•    The appointment of a Regional Adoption Manager as lead officer to be accountable to Stockport’s Director of Children’s Services.

(4)       That the Corporate Director, Children, Families and Well-being in consultation with the Director of Legal and Democratic Services, the Chief Finance Officer and the Executive Member for Children’s Services, be authorised to agree the final details of the arrangement subject to there being no substantial changes to the current plan.

(5)       That this decision be deemed to be urgent, for the reasons set out in paragraph 5.0 of the report, and not subject to call-in.

To consider a report of the Executive Member for Children’s Services.

That the arrangements, set out in the following documents, appended to the report, be approved:

Appendix A     2018 Community School Published Admission Numbers (PAN).

Appendix B      Trafford Primary/Infant/Junior Community and Voluntary Controlled Schools – 2018 Admission Arrangements.

Appendix C     Lostock College – 2018 Admission Arrangements.

Appendix D     2018 Co-ordinated Admissions Scheme (Primary).

Appendix E     2018 Co-ordinated Admissions Scheme (Secondary).

The Executive Member for Children’s Services submitted a report seeking approval for the determination of the 2018 admission arrangements for Community and Voluntary Controlled schools. An opportunity was provided for Members to comment on the report; and in response to a query it was agreed that further information would be provided outside the meeting in respect of the approach adopted in academy schools’ admission arrangements to pupils with Statements of Special Educational Needs.

RESOLVED - That the arrangements, set out in the following documents, appended to the report, be approved:

Appendix A     2018 Community School Published Admission Numbers (PAN).

Appendix B      Trafford Primary/Infant/Junior Community and Voluntary Controlled Schools – 2018 Admission Arrangements.

Appendix C     Lostock College – 2018 Admission Arrangements.

Appendix D     2018 Co-ordinated Admissions Scheme (Primary).

Appendix E     2018 Co-ordinated Admissions Scheme (Secondary).

To consider a report of the Director of Legal and Democratic Services.

1)    That the contents of the report be noted.

2)    That Trafford Council assumes the lead authority role for the procurement process to procure a provider or providers on behalf of GMCA to carry out the services required under the Working and Health Programme.

3)    That the publication of an OJEU notice for the required services, as set out in paragraph 2.3 of the report, be approved.

4)    That the Director of Legal and Democratic Services in consultation with the Chief Executive be authorised to negotiate the terms of an Inter Authority Agreement to regulate the position between Trafford Council, GMCA and the other AGMA authorities in relation to the proposed funding arrangements, the procurement of and the delivery of the services to be procured.

5)    That a report be brought to the Executive setting out the outcome of the procurement process and terms of the Inter Authority Agreement in relation to the delivery of the required services for the Executive to consider and approve any proposal to proceed with an award of contract(s) for the provision of such services prior to any such contract being confirmed.

The Director of Legal and Democratic Services submitted a report which provided an overview of GM’s Working Well Programme and an update on the development of GM’s Work and Health Programme. It also provided information on the proposal for Trafford Council to act as lead financial body in the application for funding to support the Work and Health Programme and the lead procuring authority in the procurement of a Work and Health Programme, together with associated timelines, and it identified the objectives of the future programme.

            RESOLVED -

(1)        That the contents of the report be noted.

(2)        That Trafford Council assumes the lead authority role for the procurement process to procure a provider or providers on behalf of GMCA to carry out the services required under the Working and Health Programme.

(3)        That the publication of an OJEU notice for the required services, as set out in paragraph 2.3 of the report, be approved.

(4)        That the Director of Legal and Democratic Services in consultation with the Chief Executive be authorised to negotiate the terms of an Inter Authority Agreement to regulate the position between Trafford Council, GMCA and the other AGMA authorities in relation to the proposed funding arrangements, the procurement of and the delivery of the services to be procured.

(5)        That a report be brought to the Executive setting out the outcome of the procurement process and terms of the Inter Authority Agreement in relation to the delivery of the required services for the Executive to consider and approve any proposal to proceed with an award of contract(s) for the provision of such services prior to any such contract being confirmed.

To consider a report of the Executive Member for Finance and Director of Finance.

The Executive Member for Finance and Chief Finance Officer submitted a report which informed Members of the current 2016/17 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. An opportunity was provided for the content of the report to be discussed, and in response to a query it was agreed that further analysis would be provided in relation to the reduction in income identified in the report in relation to the EGEI directorate.

RESOLVED – That the report and the changes to the Capital Programme as detailed in its paragraph 19 be noted.

To receive and note the following:

The Executive received for information details of decisions taken by the GMCA and GMCA / AGMA jointly on 16^th December 2016.

            RESOLVED – That the content of the Decision Summaries be noted.