Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

In relation to the item of Urgent Business (Minute 90(a) below refers), Councillors Sean Anstee and Lamb each declared a Personal Interest in this item in respect of their Board membership of Trafford Housing Trust.

To receive and, if so determined, to approve as a correct record the Minutes of the following meetings:

RESOLVED – That the Minutes of the Meeting held on 23^rd January, and of the Budget Meeting held on 22^nd February, 2017, be approved as correct records.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

There were no issues to be reported to this meeting.

To consider a report of the Executive Member for Economic Growth, Environment and Infrastructure.

1. That the consultation responses and amendments made to the South Hale CAA and CAMP and to the Addendum Bowdon CAMP, in the light of these consultation responses, as set out in Appendices 2 and 3 to the report, be noted.

2. That the South Hale CAA and CAMP be approved for adoption and publication as Supplementary Planning Documents, as set out in Appendices 4 and 5 to the report.

3. That the Addendum to the Bowdon Management Plan as set out in Appendix 6 to the report be approved.

4. That authority be delegated to the Director of Growth and Regulatory Services to approve any minor amendments to the wording of the documents to prior to their publication.

The Executive Member for Economic Growth, Environment and Infrastructure submitted a report which provided a summary of the consultation responses received to the consultation drafts of the South Hale Conservation Area Appraisal (CAA), Management Plan (CAMP) and the draft Addendum to the Bowdon Management Plan. It sought approval of the South Hale Conservation Area Appraisal (CAA) and Management Plan (CAMP) for adoption as Supplementary Planning Documents (SPD), and approval of the Addendum to the Bowdon Management Plan.

            RESOLVED -

(1)        That the consultation responses and amendments made to the South Hale CAA and CAMP and to the Addendum Bowdon CAMP, in the light of these consultation responses, as set out in Appendices 2 and 3 to the report, be noted.

(2)        That the South Hale CAA and CAMP be approved for adoption and publication as Supplementary Planning Documents, as set out in Appendices 4 and 5 to the report.

(3)        That the Addendum to the Bowdon Management Plan as set out in Appendix 6 to the report be approved.

(4)        That authority be delegated to the Director of Growth and Regulatory Services to approve any minor amendments to the wording of the documents to prior to their publication.

To consider a report of the Executive Member for Transformation and Resources.

That the content of the 2017/18 Annual Delivery Plan be agreed and that the Executive should receive quarterly reports on progress.

The Executive Member for Transformation and Resources submitted a report presenting the proposed Annual Delivery Plan which was central to the Council’s performance management framework and designed to deliver the Council’s corporate priorities. It set out the priority actions to be delivered over the coming year and the indicators which would measure performance.

RESOLVED - That the content of the 2017/18 Annual Delivery Plan be agreed and that the Executive should receive quarterly reports on progress.

To consider a report of the Executive Member for Finance and Chief Finance Officer.

The Executive Member for Finance and Chief Finance Officer submitted a report which informed Members of the current 2016/17 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. In response to a query, it was agreed that further information would be supplied outside the meeting on the scheduling of highways works projects which were not expected to be completed during the current year.

RESOLVED – That the report and the changes to the Capital Programme as detailed in paragraph 22 be noted.

To receive and note the following:

The Executive received for information details of decisions taken by the GMCA, and by the GMCA and AGMA jointly, on 27^th January and 24^th February 2017.

            RESOLVED – That the content of the Decision Summaries be noted.

Any other item or items which by reason of:-

(a)       Regulation 11 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Chairman of the meeting, with the agreement of the relevant Overview and Scrutiny Committee Chairman, is of the opinion should be considered at this meeting as a matter of urgency as it relates to a key decision; or

(b)       special circumstances (to be specified) the Chairman of the meeting is of the opinion should be considered at this meeting as a matter of urgency.

1. That agreement be given to the proposed changes to the governance arrangements of Trafford Housing Trust (“THT”) and to its obligations arising under the terms of the Transfer Agreement between the Council and THT dated 14 March 2005 as set out in the Report.

2. That authority be delegated to the Deputy Chief Executive, in consultation with the Director of Legal and Democratic Services, to finalise the terms of the proposed Deed of Variation and Partnership Protocol to give effect to the proposed changes.

3. That the Director of Legal and Democratic Services be authorised to complete and enter into the Deed of Variation and Partnership Protocol in the terms agreed.

(a) Changes to the Partnership Agreement with Trafford Housing Trust

[Note: The Leader of the Council agreed to the consideration of this item as Urgent Business in order to put a revised arrangement in place prior to the conclusion of the financial year. It had only been possible to bring a report to the Executive at this stage as the outcome of discussions with the Trust had been awaited.]

The Executive Member for Economic Growth, Environment and Infrastructure submitted a report which set out proposed changes to the Partnership Agreement between Trafford Council and Trafford Housing Trust, to strengthen the partnership approach between the two parties, but also recognising the changing economic, social, statutory and regulatory environment in which Registered Housing Providers now operate. An opportunity was provided for Members to raise questions on the content of the report. These centred on the constitutional responsibility for a decision of this nature; the geographical extension of the Trust’s activity; and the proposed governance arrangements, with particular regard to participation by Members of the Council.

            RESOLVED -

(1)        That agreement be given to the proposed changes to the governance arrangements of Trafford Housing Trust (“THT”) and to its obligations arising under the terms of the Transfer Agreement between the Council and THT dated 14 March 2005 as set out in the Report.

(2)        That authority be delegated to the Deputy Chief Executive, in consultation with the Director of Legal and Democratic Services, to finalise the terms of the proposed Deed of Variation and Partnership Protocol to give effect to the proposed changes.

(3)        That the Director of Legal and Democratic Services be authorised to complete and enter into the Deed of Variation and Partnership Protocol in the terms agreed.

(b) Helen Jones

Members were advised that this was the last meeting of the Executive which would be attended by Helen Jones in her capacity as Deputy Chief Executive of the Council. Thanks and appreciation were accorded to her, both by the Executive and by Members of the Labour Group, for her support and her work on the Council’s behalf.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

To consider a report of the Executive Member for Children’s Services.

That approval be given to the proposals contained within the report to carry out condition and access work detailed in Appendix A, School Place Provision Projects and General Health and Safety Projects;  and that the demand for school places be noted.

The Executive Member for Children’s Services submitted a report giving details of the Council’s proposals for the deployment of capital funding to meet its statutory duty to provide sufficient places in schools and early years settings. An opportunity was provided for members to raise questions on the content of the report; these concentrated on the timing of notification of the delayed 2019/20 capital funding allocation, and on the numbers of non-Trafford children securing places in the borough’s schools. On the latter point, it was noted that admissions criteria were matters for schools’ governing bodies, and that significant legal constraints existed; but the Leader observed that this could potentially be an appropriate area for involvement by the Scrutiny Committee.

RESOLVED - That approval be given to the proposals contained within the report to carry out condition and access work detailed in Appendix A, School Place Provision Projects and General Health and Safety Projects;  and that the demand for school places be noted.