Agenda, decisions and minutes

Venue: Committee Rooms 2 and 3, Trafford Town Hall, Talbot Road, Stretford M32 0TH

Contact: Jo Maloney 

Items
No. Item

1.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

Councillor Lloyd declared a Personal interest in Trafford Domestic Abuse Services, insofar as it related to any item of business for the meeting.

2.

MINUTES pdf icon PDF 159 KB

To receive and, if so determined, to approve as a correct record the Minutes of the following meetings:

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Budget Meeting held on 21st February and the Meeting held on 19th March 2018 be approved as correct records.

3.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

There were no issues to be reported to the current meeting.

4.

TRAFFORD HOUSING STRATEGY AND DRAFT ACTION PLAN 2018-2023 pdf icon PDF 260 KB

To consider a report of the Executive Member for Communities & Housing.

 

PLEASE NOTE: The annexes to this report are extremely extensive, and are being circulated electronically only.

Additional documents:

Decision:

That the Trafford Housing Strategy and Draft Action Plan 2018-23 be approved.

Minutes:

The Executive Member for Communities and Housing submitted a report presenting for approval the Housing Strategy which had been developed to identify the key housing priorities for the borough and the measures required to deliver them by the Council and other key public and private stakeholders. An opportunity was provided for Members to raise questions on the content of the draft Strategy and associated Action Plan.

 

RESOLVED - That the Trafford Housing Strategy and Draft Action Plan 2018-23 be approved.

5.

CLARENDON HOUSE, 24 STAMFORD NEW ROAD, ALTRINCHAM pdf icon PDF 185 KB

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning.

 

NOTE: A related report is to be considered in Part II of this agenda.

Decision:

1. That the Surrender of the existing leases between the Council and Lunar in so far as they relate to Clarendon House be authorised.

 

2. That the Corporate Director Economic Growth, Environment and Infrastructure (EGEI) be authorised to finalise the terms for and to:

 

a:   grant a new 250 year headlease of Clarendon House from the Council       

      to Lunar;

b:  accept a new lease from Lunar of the ground floor retail units (not forming part of the proposed residential redevelopment) and the existing first floor library premises;

c:  grant a new lease of the ground floor retail units (not forming part of the proposed residential redevelopment) and the existing first floor library premises; and

d:   accept a new lease of the existing first floor library premises.

 

3. That the Director of Legal and Democratic Services be authorised to agree the Heads of Terms negotiated with Lunar to allow a share of the Capital Receipt received by Lunar to pass to the Council on disposal of the residential scheme to a developer.

 

4. That the Director of Legal and Democratic Services be authorised to complete all necessary legal documentation accordingly.

 

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which set out a proposal for the Council to receive a share in a capital receipt following the disposal of the development of Clarendon House by Lunar Altrincham S.A.R.L (‘Lunar’) in exchange for the Council re-gearing Lunar’s existing leasehold interest. The Council would retain the ultimate freehold interest which would generate a rental income and the first floor library (via a new lease from Lunar), obtain a significant capital receipt whilst also benefitting from the creation of new town centre residential accommodation and the associated future Council Tax revenues. Further financial details relating to the proposal were set out in a report considered in part II of the agenda. (Minute 14 below refers.)

 

            RESOLVED -

 

(1)       That the Surrender of the existing leases between the Council and Lunar in so far as they relate to Clarendon House be authorised.

 

(2)       That the Corporate Director Economic Growth, Environment and Infrastructure (EGEI) be authorised to finalise the terms for and to:

 

a:   grant a new 250 year headlease of Clarendon House from the Council       

      to Lunar;

b:  accept a new lease from Lunar of the ground floor retail units (not forming part of the proposed residential redevelopment) and the existing first floor library premises;

c:  grant a new lease of the ground floor retail units (not forming part of the proposed residential redevelopment) and the existing first floor library premises; and

d:   accept a new lease of the existing first floor library premises.

(3)       That the Director of Legal and Democratic Services be authorised to agree the Heads of Terms negotiated with Lunar to allow a share of the Capital Receipt received by Lunar to pass to the Council on disposal of the residential scheme to a developer.

 

(4)       That the Director of Legal and Democratic Services be authorised to complete all necessary legal documentation accordingly.

6.

TRAFFORD LOCAL PLAN: COMMENCEMENT AND REGULATION 18 - ISSUES PAPER CONSULTATION pdf icon PDF 228 KB

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning.

 

PLEASE NOTE: The annexes to this report are extremely extensive, and are being circulated electronically only.

Additional documents:

Decision:

1. That the commencement of the Trafford Local Plan be agreed.

2. That the Regulation 18 – Issues Paper be approved for initial public consultation and authority to carry out any associated procedural steps be delegated to the Acting Corporate Director of Economic Growth, Environment and Infrastructure (Appendix 1 to the report).

3. That the Integrated Assessment Scoping Report (Appendix 3 to the report) be approved.

4. That a fresh ‘Call for Sites’ be launched in relation to the Trafford Local Plan.

5. That authority to make and approve amendments to the wording and/or layout of the final Issues Paper; and the accompanying Integrated Assessment Scoping Report, be delegated to the Acting Corporate Director of Economic Growth, Environment and Infrastructure.

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which identified the process for producing the Trafford Local Plan and sought approval to commence the Local Plan process through the production of, and consultation on, the Issues Paper. It also identified the scope of the Integrated Assessment and the proposed ‘Call for Sites’. An opportunity was provided for Members to raise questions on the report’s content.

 

            RESOLVED -

 

(1)       That the commencement of the Trafford Local Plan be agreed.

 

(2)       That the Regulation 18 – Issues Paper be approved for initial public consultation and authority to carry out any associated procedural steps be delegated to the Acting Corporate Director of Economic Growth, Environment and Infrastructure (Appendix 1 to the report).

 

(3)       That the Integrated Assessment Scoping Report (Appendix 3 to the report) be approved.

 

(4)       That a fresh ‘Call for Sites’ be launched in relation to the Trafford Local Plan.

 

(5)       That authority to make and approve amendments to the wording and/or layout of the final Issues Paper; and the accompanying Integrated Assessment Scoping Report, be delegated to the Acting Corporate Director of Economic Growth, Environment and Infrastructure.

7.

BUDGET MONITORING 2017/18 - PERIOD 12 OUTTURN (APRIL 2017 TO MARCH 2018) pdf icon PDF 499 KB

To consider a report of the Executive Member for Finance and Chief Finance Officer.

Decision:

1. That the content of the report be noted.

2. That the pre-audited revenue budget outturn be noted.

3. That the levels of General & Service Reserves and Collection Fund balances and commitments be noted.

4. That the outturn position on the Capital Programme and Prudential Indicators be noted.

5. That the additional capital expenditure of £500k on the redevelopment scheme at Urmston Leisure Centre be approved.

Minutes:

The Executive Member for Finance and the Chief Finance Officer submitted a report which sought to inform Members of the 2017/18 draft outturn figures relating to both Revenue and Capital budgets, the level of General and Service Reserves. It also summarised the final unaudited position for Council Tax and Business Rates within the Collection Fund. The Executive’s approval was also sought for the additional capital expenditure of £500k on the redevelopment scheme at Urmston Leisure Centre. An opportunity was provided for Members to raise questions on the report’s content; and in response to a question, it was agreed that further details on an issue relating to virements and delegation limits would be supplied outside the meeting.

 

            RESOLVED –

 

(1)       That the content of the report be noted.

 

(2)       That the pre-audited revenue budget outturn be noted.

 

(3)       That the levels of General & Service Reserves and Collection Fund balances and commitments be noted.

 

(4)       That the outturn position on the Capital Programme and Prudential Indicators be noted.

 

(5)       That the additional capital expenditure of £500k on the redevelopment scheme at Urmston Leisure Centre be approved.

8.

TREASURY MANAGEMENT ANNUAL PERFORMANCE 2017/18 REPORT pdf icon PDF 512 KB

To consider a report of the Executive Member for Finance and the Chief Finance Officer.

Minutes:

The Executive Member for Finance and the Chief Finance Officer submitted a report which set out for Members’ information a summary of key features arising from the Council’s treasury management activities undertaken during 2017/18. Members welcomed the report, and requested that thanks be accorded to the officers as appropriate for securing good performance in a challenging environment.

 

RESOLVED – That the Executive advise the Council:

·         Of the Treasury Management activities undertaken in 2017/18;

·         That no prudential limits were breached during 2017/18;

·         That there was full compliance with both the CIPFA Code of Practice on Treasury Management and CIPFA Prudential Code for Capital Finance;

·         To approve the revised Prudential Indicator for Maturity Structure of Borrowing shown at paragraph 7.3 of the report.

9.

ANNUAL DELIVERY PLAN 2017/18 (FOURTH QUARTER) PERFORMANCE REPORT pdf icon PDF 272 KB

To consider a report of the Executive Member for Constitutional Reform and Resident Engagement.

Additional documents:

Minutes:

The Executive Member for Constitutional Reform and Resident Engagement submitted a report which provided a summary of performance against the Council’s Annual Delivery Plan, 2017/18, covering the period 1st January to 31st March 2018. In discussion, the Executive noted that there was likely in due course to be some changes to the focus of performance monitoring via the Annual Delivery Plan.

 

RESOLVED - That the content of the Annual Delivery Plan Fourth Quarter Performance Report be noted.

10.

APPOINTMENTS MADE BY THE EXECUTIVE TO OUTSIDE, INDEPENDENT AND EXECUTIVE BODIES

To consider a report of the Chief Executive.

Additional documents:

Decision:

1.       That approval be given to the appointment of representatives to those outside, independent and Executive bodies set out in the Appendix to the report, subject to the substitution, at Item 27 – Teachers’ Joint Negotiating Committee (Schools) – of Councillor Michael Whetton for Councillor Brian Rigby as the Shadow Executive Member with responsibility for Education.

 

2.       That the Chief Executive be delegated authority, in consultation with the Leader of the Council and Opposition Group Leader(s) if necessary, to appoint members to any vacancy that remains or arises after the meeting and to any additional bodies to which the Executive may be required to make appointment(s).

Minutes:

The Chief Executive submitted a report seeking agreement to the appointment of representatives to those bodies whose activities relate to Executive functions.

 

            RESOLVED -

 

(1)       That approval be given to the appointment of representatives to those outside, independent and Executive bodies set out in the Appendix to the report, subject to the substitution, at Item 27 – Teachers’ Joint Negotiating Committee (Schools) – of Councillor Michael Whetton for Councillor Brian Rigby as the Shadow Executive Member with responsibility for Education.

 

(2)       That the Chief Executive be delegated authority, in consultation with the Leader of the Council and Opposition Group Leader(s) if necessary, to appoint members to any vacancy that remains or arises after the meeting and to any additional bodies to which the Executive may be required to make appointment(s).

11.

GREATER MANCHESTER STRATEGY IMPLEMENTATION PLAN & PERFORMANCE DASHBOARD pdf icon PDF 1 MB

To consider a report of the Executive Member for Equalities and Partnerships.

Additional documents:

Minutes:

The Executive Member for Equalities and Partnerships submitted a report which provided an update on the development of the two year Greater Manchester Strategy Implementation Plan, and provided an opportunity for the plan and the actions contained within it to be noted by each of the GM districts, along with a copy of the GMS performance dashboard. An opportunity was provided for Members to make observations on the report’s content.

 

            RESOLVED - That the content of the report and dashboard be noted.

12.

AGMA COMBINED AUTHORITY / EXECUTIVE BOARD: FORWARD PLANS AND DECISIONS pdf icon PDF 98 KB

To receive and note the following:

Additional documents:

Minutes:

RESOLVED – That the content of decision summaries relating to a delegated Mayoral decision, and decisions taken by GMCA at its meetings on 27th April and 25th May 2018, be noted.

13.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

14.

CLARENDON HOUSE, 24 STAMFORD NEW ROAD, ALTRINCHAM

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning. 

 

NOTE: A related report is to be considered in Part I of this agenda.

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which set out financial details relating to the proposal for the Council to receive a share in a capital receipt following the disposal of the development of Clarendon House by Lunar Altrincham S.A.R.L (‘Lunar’) in exchange for the Council re-gearing Lunar’s existing leasehold interest. All details of formal resolutions are set out at Minute 5 above.