Agenda, decisions and minutes

Venue: Committee Room 2 and 3, Trafford Town Hall, Talbot Road, Stretford, M32 0TH.. View directions

Contact: Jo Maloney 

Items
No. Item

44.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

Councillor Lloyd declared a Personal Interest, in respect of any relevant item, in relation to her Directorship of Trafford Domestic Abuse Services.

45.

MINUTES pdf icon PDF 135 KB

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 17th September 2018.

Minutes:

RESOLVED – That the Minutes of the meeting held on 17th September 2018 be approved as a correct record.

46.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

There were no issues to be reported to this meeting.

47.

LEISURE CENTRE INVESTMENT STRATEGY

To consider a report of the Executive Member for Communities and Housing.

NOTE: A related report is to be considered in Part II of this agenda.

Additional documents:

Decision:

1. That the Leisure Centre Investment Strategy as set out in the report be approved, including the capital investment of £46.843m in the development of new leisure centres at Stretford and Altrincham and the associated prudential borrowing requirements of £34.698m.

 

2. That the release be approved of £2.180m from within the overall capital sum to develop the proposals to planning application stage.

 

3. That the proposed procurement process be approved to secure design and build contracts for Altrincham and Stretford Leisure Centres as set out in this report and that it be noted that further reports on the award of the contracts will be brought back to the Executive in due course.

 

4. That authority be delegated to the Corporate Director of Place in consultation with the Corporate Director for Governance and Community Strategy to negotiate and agree the terms of agreements with Trafford Leisure CIC Limited in relation to the use and operation of the proposed new facilities and to secure income payments to cover the Council’s cost of borrowing and future lifecycle costs.

 

5. That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into and sign the said agreements on behalf of the Council.

 

6. That it be noted that a further report setting out the business case for capital funding related to the development of Sale Leisure Centre will be brought to the Executive in due course.

 

7. That the position in relation to George H Carnall (GHC) Leisure Centre be noted, and that a further report will be brought back to the Executive in December 2018 setting out proposals prior to public consultation on the same.

Minutes:

The Executive Member for Communities and Housing submitted a report which set out the case for investment totalling £46.843m through a mix of capital funding including prudential borrowing to bring forward new build leisure centres in Altrincham and Stretford; the proposed next steps for Sale Leisure Centre; and the timescales and immediate actions related to George H Carnall Leisure Centre. A related report, setting out financial details in relation to the current proposals, was considered in Part II of the agenda; and it was noted that a further reports would be submitted in due course, setting out proposals for public consultation and on any proposed contract award. An opportunity was provided for Members to raise questions on the report’s content, which centred on timescales for the proposed development and implications for other leisure centres, the assumptions underlying the business case, the interrelationship with the Altair development, and the potential impact of development works on local residents.

 

            RESOLVED -

 

(1)        That the Leisure Centre Investment Strategy as set out in the report be approved, including the capital investment of £46.843m in the development of new leisure centres at Stretford and Altrincham and the associated prudential borrowing requirements of £34.698m.

 

(2)        That the release be approved of £2.180m from within the overall capital sum to develop the proposals to planning application stage.

 

(3)        That the proposed procurement process be approved to secure design and build contracts for Altrincham and Stretford Leisure Centres as set out in this report and that it be noted that further reports on the award of the contracts will be brought back to the Executive in due course.

 

(4)        That authority be delegated to the Corporate Director of Place in consultation with the Corporate Director for Governance and Community Strategy to negotiate and agree the terms of agreements with Trafford Leisure CIC Limited in relation to the use and operation of the proposed new facilities and to secure income payments to cover the Council’s cost of borrowing and future lifecycle costs.

 

(5)        That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into and sign the said agreements on behalf of the Council.

 

(6)        That it be noted that a further report setting out the business case for capital funding related to the development of Sale Leisure Centre will be brought to the Executive in due course.

 

(7)        That the position in relation to George H Carnall (GHC) Leisure Centre be noted, and that a further report will be brought back to the Executive in December 2018 setting out proposals prior to public consultation on the same.

48.

TRAFFORD YOUTH SERVICES

To consider a report of the Executive Member for Equalities and Partnerships.

Additional documents:

Decision:

1. That the position in relation to the current service provision for young people in Trafford be noted.

2. That the work underway to develop a comprehensive proposal for the future delivery of youth services in Trafford be noted.

3. That approval be given to the proposed arrangements in relation to Trafford Youth Trust as set out in the report in particular:

  • the transfer of responsibility from Trafford Youth Trust to the Council for existing contracts and grant agreements and any other potential liabilities;
  • the cessation of any funding obligations on the part of the Council in relation to the Trafford Youth Trust;
  • that the Council enters into a Transfer Agreement with Trafford Youth Trust to formally transfer liabilities and funding as set out in the report.

4. That authority be delegated to the Corporate Director for Governance and Community Strategy in consultation with the Acting Corporate Director for Children’s Services to agree the detailed terms of the proposed Transfer Agreement in accordance with the terms set out in the report.

5. That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into the Transfer Agreement with the Trafford Youth Trust.

Minutes:

[NOTE: Councillor Lloyd declared a Personal Interest in respect of her directorship of Trafford Domestic Abuse Services.]

 

The Executive Member for Equalities and Partnerships submitted a report which provided information on work being undertaken to consider how the Council might deliver youth services differently in Trafford, detailing: the current services commissioned / funded; the outcome of a review of Trafford Youth Trust; and the next steps for the development of a youth offer in Trafford. An opportunity was provided for Members to raise questions on the report’s content, which included a discussion on the role and priorities of the Trafford Youth Trust in seeking to secure external funding. It was noted that further report would be submitted in due course on proposals for the future of youth provision.

 

            RESOLVED -

 

(1)        That the position in relation to the current service provision for young people in Trafford be noted.

 

(2)        That the work underway to develop a comprehensive proposal for the future delivery of youth services in Trafford be noted.

 

(3)        That approval be given to the proposed arrangements in relation to Trafford Youth Trust as set out in the report in particular:

  • the transfer of responsibility from Trafford Youth Trust to the Council for existing contracts and grant agreements and any other potential liabilities;
  • the cessation of any funding obligations on the part of the Council in relation to the Trafford Youth Trust;
  • that the Council enters into a Transfer Agreement with Trafford Youth Trust to formally transfer liabilities and funding as set out in the report.

 

(4)        That authority be delegated to the Corporate Director for Governance and Community Strategy in consultation with the Acting Corporate Director for Children’s Services to agree the detailed terms of the proposed Transfer Agreement in accordance with the terms set out in the report.

 

(5)        That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into the Transfer Agreement with the Trafford Youth Trust.

49.

HOUSING ALLOCATIONS POLICY pdf icon PDF 177 KB

To consider a report of the Executive Member for Communities and Housing.

PLEASE NOTE: Appendices 1 and 3 are exceptionally extensive and are not being circulated in hard copy. They are available with all the agenda papers on the Council’s website.

Additional documents:

Decision:

That the Trafford Housing Allocations Policy 2018 be approved for publication.

Minutes:

The Executive Member for Communities and Housing submitted a report presenting for approval the Council’s Housing Allocation Policy, which was last reviewed in March 2013 and to which amendments were proposed in the light of the new Homelessness Reduction Act 2017 (HRA). In discussion, Councillor Acton, as Chair of the Scrutiny Committee, advised that the committee had recently established a task and finish group to look into issues of housing availability, and that it would incorporate allocations within the scope of its review. The Executive Member noted and welcomed this information.

 

RESOLVED - That the Trafford Housing Allocations Policy 2018 be approved for publication.

50.

GM MAYOR'S CYCLING & WALKING CHALLENGE FUND - UPDATE pdf icon PDF 221 KB

To consider a report of the Executive Member for Environment, Air Quality and Climate Change.

Additional documents:

Decision:

1. That the schemes in Trafford which have been granted “Programme Entry” status through the MCF (Appendix 1, Table 1 to the report) be noted.

 

2. That the schemes in Appendix 1, Table 2 be approved for submission to the third tranche of the MCF in January 2019.

 

3. That the potential schemes for future tranches of the MCF (Appendix 1 Table 3) be noted.

 

4. That the process for submitting future schemes to the MCF as identified in section 8.4. of the report be approved.

Minutes:

The Executive Member for Environment, Air Quality and Climate Change submitted areport which set out progress in Trafford to date in relation to the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF), sought approval to the schemes identified in Trafford for the next tranche of bids to the MCF, and set out the governance process in Trafford for approving any future bids to the MCF. In discussion it was noted that the Council was in the early stages of developing bids for submission to the programme, and that its approach to scheme selection would be refined and developed as it approached bidding for future tranches of funding.

 

            RESOLVED -

 

(1)        That the schemes in Trafford which have been granted “Programme Entry” status through the MCF (Appendix 1, Table 1 to the report) be noted.

 

(2)        That the schemes in Appendix 1, Table 2 be approved for submission to the third tranche of the MCF in January 2019.

 

(3)        That the potential schemes for future tranches of the MCF (Appendix 1 Table 3) be noted.

 

(4)        That the process for submitting future schemes to the MCF as identified in section 8.4. of the report be approved.

51.

TRAFFORD CIVIC QUARTER MASTERPLAN: SUPPLEMENTARY PLANNING DOCUMENT pdf icon PDF 324 KB

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning.

PLEASE NOTE: Appendix 1 is exceptionally extensive and is not being circulated in hard copy. It is available with all the agenda papers on the Council’s website.

Additional documents:

Decision:

1. That the draft Civic Quarter Masterplan SPD (Appendix 1 to the report) be approved for the purposes of public consultation.

 

2. That authority for the approval of the accompanying draft Strategic Environmental Assessment (SEA) for public consultation purposes be delegated to the Head of Planning and Development.

 

3. That authority for approving any minor changes to the wording and / or layout of the SPD / SEA prior to commencement of public consultation and for the carrying out of all actions related to such consultation (Appendix 2 to the report) be delegated to the Corporate Director, Place.

 

4. That it be requested that a further report be brought back to the Executive setting out the results of the consultation and with a final version of the Civic Quarter Masterplan SPD for adoption.

 

5. That this decision be deemed to be urgent business, and not subject to call-in, to ensure that the public consultation on the SPD and SEA is not delayed.

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted areport which sought approval, for consultation purposes, of a draft supplementary planning document which would guide the development and regeneration of the proposed ‘Civic Quarter’, a Masterplan area centred on Trafford Town Hall. An opportunity was provided for Members to raise questions regarding the report’s content.

 

            RESOLVED -

 

(1)        That the draft Civic Quarter Masterplan SPD (Appendix 1 to the report) be approved for the purposes of public consultation.

 

(2)        That authority for the approval of the accompanying draft Strategic Environmental Assessment (SEA) for public consultation purposes be delegated to the Head of Planning and Development.

 

(3)        That authority for approving any minor changes to the wording and / or layout of the SPD / SEA prior to commencement of public consultation and for the carrying out of all actions related to such consultation (Appendix 2 to the report) be delegated to the Corporate Director, Place.

 

(4)        That it be requested that a further report be brought back to the Executive setting out the results of the consultation and with a final version of the Civic Quarter Masterplan SPD for adoption.

 

(5)        That this decision be deemed to be urgent business, and not subject to call-in, to ensure that the public consultation on the SPD and SEA is not delayed.

52.

ESTABLISHMENT OF A NEW LOCAL GOVERNMENT MUTUAL pdf icon PDF 191 KB

To consider a report of the Executive Member for Finance.

Decision:

1. That the Council’s participation as a Founding Member of Local Government Mutual be supported and the Leader and Executive Member for Finance be nominated to be Founding Member committee members.

 

2. That the Corporate Director, Finance and Systems be authorised to share the Council’s relevant risk transfer and protection data with the LGA officers working on the project on a strictly confidential basis.

 

3. That it be noted that officers will consider the business case for utilising the Mutual at the appropriate time and to request them to report accordingly to the Executive on the same prior to any further decision being taken in relation to participation in the Mutual.

Minutes:

The Executive Member for Finance submitted a report which set out details in relation to the establishment of a Local Government Mutual which would offer comparable cover against insurable risks to local authorities at competitive rates. In discussion, reference was made to similar historic initiatives; the Executive was advised that the Council’s Founding Member status would leave it well placed to ensure that the agreed business case would mitigate any potential risk.

 

            RESOLVED -

 

(1)        That the Council’s participation as a Founding Member of Local Government Mutual be supported and the Leader and Executive Member for Finance be nominated to be Founding Member committee members.

 

(2)        That the Corporate Director, Finance and Systems be authorised to share the Council’s relevant risk transfer and protection data with the LGA officers working on the project on a strictly confidential basis.

 

(3)        That it be noted that officers will consider the business case for utilising the Mutual at the appropriate time and to request them to report accordingly to the Executive on the same prior to any further decision being taken in relation to participation in the Mutual.

53.

CHANGES TO THE COUNCIL TAX SUPPORT SCHEME FOR 2019/20 pdf icon PDF 405 KB

To consider a report of the Executive Member for Finance.

Decision:

That the proposed changes to the Council Tax Support scheme for 19/20 be recommended to Council.

Minutes:

The Executive Member for Finance submitted a report which summarised the current CTS Scheme and the proposed changes which have been subject to public consultation. An opportunity was provided for Members to raise questions in relation to the report’s content.

 

RESOLVED - That the proposed changes to the Council Tax Support scheme for 19/20 be recommended to Council.

54.

COMMUNITY HEALTH SERVICES IN TRAFFORD

To consider a report of the Corporate Director of Commissioning.

Additional documents:

Minutes:

The Executive Member for Health and Wellbeingsubmitted a report whose purpose was to update the Executive on the work undertaken to date and to provide a briefing on the proposed future programme approach. In discussion, Members noted a request that the Health Scrutiny Committee be kept advised of developments in the proposed programme approach; this suggestion was endorsed, subject to the observation that the nature of the implementation process implied time dependencies which might not always readily align with the Committee’s ideal timescales.

 

            RESOLVED - That the content of the report be noted, in particular:

1.    The overview, principles and objectives of the proposed programme approach

2.    The timeline and process to agreeing a new stability partner

3.    The roles and responsibilities of each organisation

4.    The key risks for the programme

5.    The procurement process to be administered.

55.

AGMA COMBINED AUTHORITY / EXECUTIVE BOARD: FORWARD PLANS AND DECISIONS

None currently to be reported.

Minutes:

There were no issues currently to be reported.

56.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

57.

LEISURE CENTRE INVESTMENT STRATEGY

To consider a report of the Executive Member for Communities and Housing.

NOTE: A related report is to be considered in Part I of this agenda.

Additional documents:

Minutes:

The Executive Member for Communities and Housing submitted a report which set out financial details in relation to the proposed case for investment totalling £46.843m through a mix of capital funding including prudential borrowing to bring forward new build leisure centres in Altrincham and Stretford; the proposed next steps for Sale Leisure Centre; and the timescales and immediate actions related to George H Carnall Leisure Centre. A related report, setting out financial details in relation to the current proposals, was considered in Part I of the agenda; and all relevant resolutions are accordingly set out at Minute 47 above. In discussion, the officers responded to a Member’s query regarding the Council’s envisaged approach to potential cost mitigation measures.