Agenda, decisions and minutes

Venue: Virtual meeting

Contact: Jo Maloney  Governance Officer

Note: Note: There will be a link to view the meeting on the Agenda. Alternatively please paste the following into your browser's address bar: https://www.youtube.com/channel/UCjwbIOW5x0NSe38sgFU8bKg 

Items
No. Item

49.

QUESTIONS FROM MEMBERS OF THE PUBLIC

A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

Minutes:

It was noted that no questions had been received for referral to the current meeting.

50.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

No declarations were made by Executive Members.

51.

MINUTES pdf icon PDF 232 KB

To receive and, if so determined, to approve as a correct record the Minutes of the following meetings:

 

·         Executive 22/2/21

Minutes:

RESOLVED – That the Minutes of the Meeting held on 22nd February 2021 be approved as a correct record.

52.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

It was noted that there were no matters to be reported to the current meeting.

53.

PLACES FOR EVERYONE: A PROPOSED JOINT DEVELOPMENT PLAN DOCUMENT OF NINE GM LOCAL AUTHORITIES pdf icon PDF 252 KB

To consider a report of the Executive Member for Housing and Regeneration.

Additional documents:

Decision:

1.  That agreement be given to Trafford establishing a Joint Committee of the nine Greater Manchester Councils together with Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Tameside, and Wigan; and to delegate the formulation and preparation of the Joint Development Plan document to cover housing and employment land requirements including, as appropriate, strategic site allocations and Green Belt boundary amendments and associated infrastructure across the nine Greater Manchester LAs to that Committee.

 

2. That it be agreed that the Leader of the Council be Trafford’s lead Member for the Joint Committee and that the Executive Member for Housing and Regenerationbe the nominated deputy to attend and vote as necessary.

 

3. That it be noted that a further report will be brought to Executive to approve the Joint Development Plan document for publication and consultation.

 

4. That it be noted that a further report will be brought to Council to agree to submit the Joint Development Plan document for the purposes of submission to the Secretary of State for independent examination.

Minutes:

The Executive Member for Housing and Regeneration submitted a report which provided further details on the next steps in relation to progressing the Joint Plan of the nine GM LAs, to be known as “Places for Everyone”, including the required decisions by Trafford Council and other Local Authorities to initiate this process. In discussion, Members raised a number of queries, primarily relating to the potential scope for minimising the potential loss of greenbelt land and the number of houses to be accommodated within the borough, and on the evidence base used in compiling the report. It was noted in response that the current paper was essentially technical and procedural, and that significant further work was expected to refine and develop detailed proposals for land usage. It was also noted that further information would be provided outside the meeting in relation to costs associated with the development of the proposed plan.

 

            RESOLVED -

 

(1)       That agreement be given to Trafford establishing a Joint Committee of the nine Greater Manchester Councils together with Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Tameside, and Wigan; and to delegate the formulation and preparation of the Joint Development Plan document to cover housing and employment land requirements including, as appropriate, strategic site allocations and Green Belt boundary amendments and associated infrastructure across the nine Greater Manchester LAs to that Committee.

 

(2)       That it be agreed that the Leader of the Council be Trafford’s lead Member for the Joint Committee and that the Executive Member for Housing and Regenerationbe the nominated deputy to attend and vote as necessary.

 

(3)       That it be noted that a further report will be brought to Executive to approve the Joint Development Plan document for publication and consultation.

 

(4)       That it be noted that a further report will be brought to Council to agree to submit the Joint Development Plan document for the purposes of submission to the Secretary of State for independent examination.

54.

PROCUREMENT OF GAS AND WATER SUPPLIES pdf icon PDF 384 KB

To consider a report of the Executive Member for Housing and Regeneration.

Decision:

1.  That the content of the report be noted.

 

2. That the proposal be approved to enter into a new contract with Corona Energy Limited for the supply of Gas for the period 1 April 2021 to 31 March 2023 using the Yorkshire Purchasing Organisation (YPO) framework.

 

3. That the proposal be approved to enter into a new contract with Wave Water Business (National) Limited for the supply of Water as proposed in the report.

 

4. That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Governance and Community Strategy, to agree the final terms and conditions of the contracts with Corona Energy Limited and Wave Business (National) Limited.

Minutes:

The Executive Member for Housing and Regeneration submitted a report which sought approval to enter into new contracts for the supply of gas and water following a procurement exercise undertaken by Yorkshire Purchasing Organisation (YPO) for both gas and water supplies for all of the Council’s operational estate including Trafford schools and leisure facilities. In response to a question from a member, the nature of the proposed pricing structure of the gas contract was clarified.

 

            RESOLVED -

 

(1)       That the content of the report be noted.

 

(2)       That the proposal be approved to enter into a new contract with Corona Energy Limited for the supply of Gas for the period 1 April 2021 to 31 March 2023 using the Yorkshire Purchasing Organisation (YPO) framework.

 

(3)       That the proposal be approved to enter into a new contract with Wave Water Business (National) Limited for the supply of Water as proposed in the report.

 

(4)       That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Governance and Community Strategy, to agree the final terms and conditions of the contracts with Corona Energy Limited and Wave Business (National) Limited.

55.

CROSSFORD BRIDGE: FIELDS IN TRUST DEDICATION pdf icon PDF 233 KB

To consider a report of the Executive Member for Housing and Regeneration.

Decision:

1.  That the dedication of the Crossford Bridge playing fields as a Field in Trust be approved in principle.

 

2. That the Corporate Director of Place be authorised to:

 

·         Undertake public consultation of the proposal to dedicate;

·         Review and consider the responses to the consultation; and

·         Subject to the outcome of the public consultation make the application to dedicate Crossford Bridge as a Fields in Trust.

 

3. That the Corporate Director of Governance and Community Strategy be authorised to enter into any document required to give effect to the recommendations of the report.

Minutes:

The Executive Member for Housing and Regeneration submitted a report which set out details of the proposal to protect Crossford Bridge in Sale via Fields in Trust, Deed of Dedication. In response to a Member’s question it was clarified that, irrespective of any leases granted on the site, the proposed dedication itself would be permanent.

 

          RESOLVED -

 

(1)      That the dedication of the Crossford Bridge playing fields as a Field in Trust be approved in principle.

 

(2)      That the Corporate Director of Place be authorised to:

 

·       Undertake public consultation of the proposal to dedicate;

·       Review and consider the responses to the consultation; and

·       Subject to the outcome of the public consultation make the application to dedicate Crossford Bridge as a Fields in Trust.

 

(3)      That the Corporate Director of Governance and Community Strategy be authorised to enter into any document required to give effect to the recommendations of the report.

56.

AMALGAMATION OF STAMFORD PARK INFANT AND JUNIOR SCHOOLS (THROUGH THE PROPOSAL TO CLOSE STAMFORD PARK INFANT SCHOOL AND SIMULTANEOUSLY EXPAND THE AGE RANGE OF STAMFORD PARK JUNIOR SCHOOL) pdf icon PDF 237 KB

To consider a report of the Executive Member for Children's Services.

Additional documents:

Decision:

1.  That the representations and responses be noted.

 

2. That the proposal be approved with a change to the implementation date to 1 September 2021.

Minutes:

The Executive Member for Children’s Services submitted a report which provided analysis of the responses received during the representation stage in relation to a proposal to amalgamate Stamford Park Infant and Junior Schools (through the proposal to close Stamford Park Infant School and simultaneously expand the age range of Stamford Park Junior School); and which proposed a change to the implementation date. Broad support was expressed for the principle of amalgamation. A number of concerns were raised in relation to the condition of the existing buildings. It was noted that work was ongoing to review site options, and that Ward Members would be kept informed accordingly.

 

          RESOLVED -

 

(1)      That the representations and responses be noted.

 

(2)      That the proposal be approved with a change to the implementation date to 1 September 2021.

57.

SECTION 75 PARTNERSHIP AGREEMENT - MENTAL HEALTH pdf icon PDF 841 KB

To consider a report of the Executive Member for Adult Social Care.

Decision:

1.  That the contents of the report be noted.

 

2. That the proposal be approved to enter into a new Section 75 Partnership Agreement with the Greater Manchester Mental Health NHS Foundation Trust.

 

3. That authority be delegated to the Corporate Director for Adult Services, in consultation with the Corporate Director for Governance and Community Strategy, to agree the final Terms and Conditions of the Section 75 Partnership Agreement and enter into that Agreement on behalf of the Council.

Minutes:

The Executive Member for Adult Social Care submitted a report which sought permission to delegate authority to the Corporate Director for Adult Services, in consultation with the Corporate Director for Governance and Community Strategy, to agree the final Terms and Conditions of the Section 75 Partnership Agreement and enter into that Agreement on behalf of the Council. It was noted that Section 75 Partnership Agreements provide the legal framework to underpin joint working in Adult and Older People's Mental Health Services. In response to a Member’s question, it was clarified that it was intended that the renewed agreement would run for a minimum period of between three and five years.

 

          RESOLVED -

 

(1)      That the content of the report be noted.

 

(2)      That the proposal be approved to enter into a new Section 75 Partnership Agreement with the Greater Manchester Mental Health NHS Foundation Trust.

 

(3)      That authority be delegated to the Corporate Director for Adult Services, in consultation with the Corporate Director for Governance and Community Strategy, to agree the final Terms and Conditions of the Section 75 Partnership Agreement and enter into that Agreement on behalf of the Council.

58.

BUDGET MONITORING 2020/21 - PERIOD 10 (APRIL 2020 TO JANUARY 2021) pdf icon PDF 692 KB

To consider a report of the Executive Member for Finance and Governance and the Corporate Director, Finance and Systems.

Minutes:

The Executive Member for Finance and Governance and the Corporate Director of Finance and Systemssubmitted a report which informed Members of the current 2020/21 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. It was noted that any revenue underspend at the year end would be transferred to the budget support reserve.

 

          RESOLVED –

 

(1)      That the updated positions on the revenue budget, collection fund and capital programme be noted.

 

(2)      That the movements in earmarked reserves be noted.