Agenda and minutes

Venue: N.B. CHANGE OF VENUE - The Point, Lancashire County Cricket Club, Talbot Road, Stretford M16 0PX. (attendance via registration only)

Contact: Jo Maloney  Governance Officer

Note: The meeting will be webcast and will be able to be viewed by following the link: https://www.youtube.com/channel/UCjwbIOW5x0NSe38sgFU8bKg 

Items
No. Item

1.

QUESTIONS FROM MEMBERS OF THE PUBLIC

A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

Minutes:

It was noted that no questions had been received for referral to the current meeting.

2.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

No declarations were made by Executive Members.

3.

MINUTES pdf icon PDF 216 KB

To receive and, if so determined, to approve as a correct record the Minutes of the following meetings:

 

Executive Meeting 25th January 2021

Budget Executive 17th February 2021

Executive Meeting 22nd March 2021.

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Executive Meeting held on 25th January, Budget Executive held on 17th February, and Executive Meeting held on 22nd March 2021 be approved as correct records.

4.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

The Executive received and noted a Scrutiny report, as set out in the following Minute.

5.

Children and Young People's Scrutiny Committee Task and Finish Group on Special Educational Needs and Disabilities (SEND) and School Exclusions pdf icon PDF 294 KB

To consider a report of the Chair of the Children and Young People’s Scrutiny Committee.

Minutes:

Councillor D. Western, as Chair of the Children and Young People’s Scrutiny Committee, introduced a report of the Committee’s Task and Finish Group, drawing the Executive’s attention to some of the report’s key findings and recommendations and thanking all who had contributed to its production. On behalf of the Executive, Councillor Hynes thanked the Committee and all those involved for what was a significant piece of work, and undertook that a full response to the report’s recommendations would be made to the Committee in due course and as soon as was practicable.

 

          RESOLVED -

 

(1)      That the content of the report and its recommendations be noted.

 

(2)      That a formal response be made to the Children and Young People’s Scrutiny Committee in due course.

6.

20 M.P.H. SPEED LIMITS AND ZONES pdf icon PDF 444 KB

To consider a report of the Executive Member for Environmental & Regulatory Services.

PLEASE NOTE: Further information on the content of Appendix A to this report will be circulated prior to the meeting.

Additional documents:

Minutes:

The Executive Member for Environment and Regulatory Servicessubmitted a report which provided background information on the implementation of 20mph zones and streets nationally and provided a solution for proposed implementation in Trafford. In discussion it was noted that any proposed scheme would be subject to a formal consultation process; and that a more broadly-based scheme would have entailed significant additional cost implications. It was agreed that further information would be provided outside the meeting in response to a query regarding technical aspects of the assessment parameters as set out in the report’s appendix.

 

            RESOLVED -

 

(1)       That the background information relative to the evaluation of 20mph streets and zones in recent years be noted.

 

(2)       That approval be given to the prioritisation of 20mph schemes with the matrix that has been developed as included in Appendix A to the report.

 

(3)       That authority be delegated to the Corporate Director for Place for future approval of 20mph streets in conjunction with the Executive Member for Environment and Regulatory Services where the request or needs meet the prioritisation criteria which includes improving safety in and around school streets.

 

(4)       That the funding allocated this current financial year by TfGM for safety around school streets to contribute towards this priority be noted.

 

(5)       That it be noted that there is currently no capital allocation in 2021/22 for 20mph streets or zones but that a bid will be put forward for consideration in 2022/23 following a review of applications and streets that meet the criteria for consideration that has been developed.

7.

CAPITAL PROGRAMME 2021/22 - SCHEME APPROVALS pdf icon PDF 621 KB

To consider a report of the Executive Member for Environmental & Regulatory Services.

Minutes:

The Executive Member for Environment and Regulatory Servicessubmitted a report which sought to update Members in more detail on what schemes were being proposed as part of the current capital programme that included: an updated list of highway capital works following a revised capital allocation via TfGM in February 2021; a breakdown of works to be progressed as part of the parks and greenspace capital allocation; and a breakdown of works to be progressed as part of the traffic and transportation TfGM allocation. It was noted that amendments to the programme outlined in the budget had been required in the light of a late change in allocation of grant funding of circa £1.2m.

 

The proposals in the report were broadly welcomed; and in discussion of the report’s carbon reduction implications it was noted that a range of low-carbon forms of transportation would in any event require access to the road infrastructure.

 

RESOLVED - That the works programmes associated with the allocation of capital funds for 2021/22 as outlined at Appendix A, B, C and D of the report be approved.

8.

BUDGET MONITORING 2020/21 PERIOD 12 OUTTURN (APRIL 2020 TO MARCH 2021) pdf icon PDF 974 KB

To consider a report of the Executive Member for Finance and Governance and Director of Finance and Systems.

Minutes:

The Executive Member for Finance and Governance and the Director of Finance and Systemssubmitted a report which informed Members of the 2020/21 outturn figures relating to both Revenue and Capital budgets. It also summarised the outturn position for Council Tax and Business Rates within the Collection Fund. In discussion a number of issues were raised including the extent to which the Council’s investment strategy supported revenue spending, and the treatment of unspent monies received in connection with Covid-related grants.

 

            RESOLVED –

 

(1)       That the report and the revenue outturn position showing a budget underspend of £2.804m, which will be transferred to the Budget Support Reserve, be noted.

 

(2)       That the reserves position as detailed in paragraph 7 and Appendix 2 of the report be noted.

 

(3)       That the final capital programme outturn position as detailed in paragraphs 27 to 40 of the report be noted.

9.

CORPORATE PLAN 2020/21 QUARTER 4 AND 2020/21 ANNUAL REPORT pdf icon PDF 481 KB

To consider a report of the Executive Member for Covid-19 Recovery & Reform.

Additional documents:

Minutes:

The Executive Member for COVID-19 Recovery and Reform introduced a report which presented a summary of performance against the Council’s Corporate Plan, 2020/21, including the Annual Report and the Quarter 4 report covering the period 1st January to 31st March 2021. Members’ attention was drawn to key highlights of the reports, and a number of exceptions now set out. Members were advised that all of the Key Performance Indicators had been reviewed; and that a report on a refreshed plan and associated priorities would be brought before the Executive later in the year. In response to a question, it was agreed that further statistical data would be provided outside the meeting on processing timescales for smaller planning applications.

 

 

RESOLVED – That the content of the Corporate Plan Quarter 4 Report and 2020/21 Annual Reportbe noted.

10.

PROGRESS REVIEW: RECOVERY UPDATE SINCE JANUARY 2021 pdf icon PDF 459 KB

To consider a report of the Executive Member for Covid-19 Recovery & Reform.

Additional documents:

Minutes:

The Executive Member for COVID-19 Recovery and Reform introduced a report which provided a current update on Trafford Recovery Programme activity. It provided a summary of activity and key achievements since January 2021, and set out details of the challenges and next steps, which would also be reflected in the forthcoming update to the Corporate Plan. In answer to a query, clarification was provided regarding the allowable deployment of the National Leisure Recovery Fund grant.

 

 

RESOLVED – That the content of the report, in particular the information regarding the Trafford Recovery Programme progress to date, be noted.

11.

URGENT BUSINESS (IF ANY)

Any other item or items which by reason of:-

 

(a)       Regulation 11 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Chairman of the meeting, with the agreement of the relevant Overview and Scrutiny Committee Chairman, is of the opinion should be considered at this meeting as a matter of urgency as it relates to a key decision; or

 

(b)       special circumstances (to be specified) the Chairman of the meeting is of the opinion should be considered at this meeting as a matter of urgency.

Minutes:

(a) Her Majesty The Queen’s Birthday Honours

 

[Note: The Leader of the Council agreed to allow this item of Urgent Business in order to permit prompt notification to be given to Members.]

 

On behalf of the Executive, the Leader of the Council expressed his congratulations to those residents of the Borough, and others having connections with it, who had received honours in the Queen’s Birthday Honours list, including Tony Lloyd, M.P., a former Member of Council, who had been knighted, and Theresa Grant, former Chief Executive, who had been awarded an O.B.E.