A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

It was noted that no questions had been referred for consideration at this Meeting.

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Members of the Executive.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

It was noted that there were no issues to be reported to the current meeting.

To consider a report of the Executive Member for Housing and Regeneration.

The Executive Member for Housing and Regeneration and the Corporate Director ofPlace submitted a report which sought the Executive’s approval to enter into a Joint Venture (JV) with the Greater Manchester Combined Authority (GMCA) and a Developer Partner to support the proposed residential led mixed-use development of the GMP Chester Road site in Trafford.

In discussion, a number of queries were raised, including in relation to: the Council’s aspirations in relation to tenure and carbon reduction measures; the project’s governance; eventual site ownership; envisaged returns to the Council; the funding source for the Council’s initial contribution; project risks and contingency provision; and the principle of direct development. Whilst it was emphasised that in principle approval was sought at this stage, and that many of the issues raised would be covered in more detailed business cases in due course, it was agreed that clarification would be provided outside the meeting of the Council’s funding source.

            RESOLVED -

(1)       That the principle be approved of the Council entering into a Joint Venture (JV) agreement with the GMCA and a Developer Partner as proposed within the report on terms to be agreed.

(2)       That authority be delegated to the Corporate Director of Place, in consultation with the Executive Member for Housing and Regeneration, to agree the terms of the JV Agreement.

(3)       That the £642,500 of funding needed to procure a development partner and obtain detailed planning consent for the scheme be approved.

(4)       That it be approved that the Corporate Director for Place commences the procurement process.

(5)       That authority be delegated to the Corporate Director of Place, in consultation with the Executive Member for Housing and Regeneration, to appoint a development partner.

(6)       That authority be delegated to the Corporate Director of Place, in consultation with the Corporate Director of Governance and Community Strategy and Director of Finance and Systems, to agree appropriate legal agreements with the GMCA to establish the JV partnership.

(7)       That authority be delegated to the Corporate Director of Governance and Community Strategy to enter into appropriate legal agreements to establish the JV partnership.

(8)       That it be noted that the development proposal will be reviewed at the conclusion of the planning process and a report will be brought back to the Executive to consider the matter further at that time.

To consider a report of the Executive Member for Culture & Leisure.

The Executive Member for Culture and Leisure submitted a report which set out proposals for a refresh of “Trafford Moving”, the borough’s physical activity and sport strategy, which had been adopted by the Council in 2018. It was noted that since 2018 there had been a shift in focus to a holistic whole system approach that collectively addresses the complex barriers often faced by residents to increasing activity levels. This had been shaped, in part, by the Sport England funded Local Pilots and the refresh and relaunch of Sport England strategy. This had also triggered a refresh of GM Moving, the physical activity strategy for Greater Manchester. These factors, and relatively consistent levels of inactivity in Trafford, indicated the prudence of refreshing Trafford Moving; and a consultation would accordingly be undertaken early in 2022 to inform this process.

            RESOLVED -

(1)       That a more in-depth consultation between January and March 2022 be approved.

(2)       That a 10 year time-line to align with GM Moving and Sport England be approved.

(3)       That the Community Based approach be approved.

To consider a report of the Executive Member for Culture & Leisure.

[NOTE: A related report is to be considered in Part II of this agenda.]

The Executive Member for Culture and Leisure submitted a report which set out the updated Strategic Outcomes Planning Model (SOPM) including Stage 3, aligning the Physical Activity Strategy with the Council’s Corporate Plan 2021/24 to inform decisions on leisure facilities and services. It provided an update on the leisure investment strategy and refurbishment options for Altrincham, Sale and Stretford. (It was noted that a related report, covering financial aspects of the proposals, was to be considered in Part II of the agenda.) The report also sought approval to proceed to the next stage in the refurbishment process, RIBA stage 3 for Altrincham Leisure Centre, to provide a greater level of cost confidence and a preferred management option for its delivery.

In discussion, it was noted that the difficult financial background confronting public sector leisure facilities mean that difficult choices would always need to be made in determining the nature of provision; and the Executive, in taking forward the proposals, was seeking to achieve an appropriate balance between the availability of space and participation levels.

            RESOLVED -

(1)       That the Outcome of Stage 3 of the Strategic Outcomes Planning Model (SOPM) be noted.

(2)       That, following the successful completion of RIBA stage 2 for Altrincham, Sale and Stretford, approval be granted to continue with the proposed capital investment into the design of the refurbishment for Altrincham in the first instance, up to the end of RIBA Stage 3.

(3)       That it be noted that the outcomes of the RIBA Stage 3 report for Altrincham will be presented to the March 2022 Executive.

(4)       That it be noted that in parallel a full business case review will be undertaken for Altrincham, Sale and Stretford Leisure Centres and that these will be presented to the Executive in due course for approval to proceed to RIBA Stage 3 for Sale and Stretford.

(5)       That it be noted that Trafford has developed a refreshed Sport and Physical Activity strategy which informs its Leisure Investment Strategy and is being presented separately to December’s Executive for approval to consult.

(6)       That it be noted that Trafford is developing an Active Travel Plan for 2021 that will include an integrated walking and cycling strategy and connectivity to the wider leisure estate including Altrincham, Sale and Stretford.

(7)       That the update on a new contract, operating agreement, and leases between Trafford Leisure CIC and Trafford Council be noted.

(8)       That approval be granted to explore the Community Asset Transfer for Old Trafford Sports Barn through an Expression of Interest process.

(9)       That authority be delegated to the Corporate Director of Place in consultation with the Corporate Director for Governance and Community Strategy to develop an approved EOI process for Old Trafford Sport Barn prior to a Community Asset Transfer.

(10)     That it be noted that prior to signing/sealing any CAT agreement for the Old Trafford Sports Barn Executive approval will be required.

To consider a report of the Executive Member for Culture & Leisure.

The Executive Member for Culture and Leisure submitted a report which provided information on the Women’s European Championships, which were to start in July 2022. It was noted that Trafford was to host the opening game and the report provided details of the activity the Council and its partners were coordinating and articulated the legacy plans that had been put in place to create more opportunities for women and girls to play football. It also detailed the position in relation to the proposed Hosting Agreement and sought delegated authority to enable the same to be completed.

The report was welcomed, with the event providing an opportunity to showcase physical activity and enhance wider participation.

            RESOLVED -

(1)       That the content of the report be noted.

(2)       That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Governance and Community Strategy, to finalise the terms of the Hosting Agreement.

(3)       That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into the Hosting Agreement.

To consider a report of the Executive Member for Communities and Partnerships.

[NOTE: A related report is to be considered in Part II of this agenda.]

The Executive Member for Communities and Partnerships submitted a report which provided Members with an overview of the Council’s Domestic Abuse Strategy and proposals to engage a preferred service delivery partner to support strategy implementation and delivery. (A related report concerning the delivery partner was considered in Part II of the agenda.)

In discussion, the report was welcomed, and the contribution which the Council was making to addressing a significant problem. Attention was drawn to the significant role which other partners of the Council, such as social landlords, could play in assisting to identify and address instances of domestic abuse.

            RESOLVED –

(1)       That the Domestic Abuse Strategy be noted.

(2)       That the proposal to appoint the preferred service delivery partner as identified in the report be approved.

(3)       That authority be delegated to the Corporate Director of Adult Services, in consultation with the Corporate Director of Governance and Community Strategy, to agree the contractual terms and conditions for service delivery.

To consider a report of the Executive Member for Finance and Governance and the Director of Finance and Systems.

The Executive Member for Finance and Governance and the Director of Finance and Systemssubmitted a report which provided Members with a summary of the Treasury Management activities undertaken for the first half of 2021/22, focussing on the key areas of debt activity, investment activity and prudential indicators. Members were advised that the report had already been referred to the Accounts and Audit Committee.

RESOLVED – That the Treasury Management activities undertaken in the first half of 2021/22 be noted.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

To consider a report of the Executive Member for Culture & Leisure.

[NOTE: A related report is to be considered in Part I of this agenda.]

The Executive Member for Culture and Leisure submitted a report which, building on the report considered in Part I of the agenda, set out confidential details regarding the Leisure Strategy Review and associated proposals. In discussion, Members reviewed the merits of different approaches to leisure centre provision; and a potential change in relation to the timescale for undertaking the full business case review for Altrincham, Sale and Stretford Leisure Centres was noted. All associated formal resolutions are set out in the Minutes of Part I of the meeting.

To consider a report of the Executive Member for Communities and Partnerships.

[NOTE: A related report is to be considered in Part I of this agenda.]

Further to the report considered in Part I of the agenda, the Executive Member for Communities and Partnerships submitted a report which provided Members with details of the engagement a preferred service delivery partner. In discussion, Members noted the limited nature of the current market for providers; and the potential for this to change over time. All associated formal resolutions are set out in the Minutes of Part I of the meeting.

To consider a report of the Executive Member for Housing and Regeneration.

The Executive Member for Housing and Regeneration submitted a report which sought a range of approvals in relation to the proposed redevelopment of the Stamford Quarter in Altrincham. It was noted aspects of the proposals would be further reviewed by the Investment Management Board, and that further due diligence would be undertaken.

            RESOLVED -

(1)        That the principle and appropriateness of the development proposals for the Stamford Quarter be approved.

(2)        That it be agreed that a report outlining the proposals be submitted to the Investment Management Board to secure funding for the development proposals.

(3)        That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into legal agreements as required to implement these resolutions.

To consider a report of the Executive Member for Finance and Governance.

The Executive Member for Finance and Governance submitted a report setting out details of, and proposals arising from, negotiations conducted with Amey in relation to the One Trafford Partnership, with particular reference to the Estates team. A number of issues arising from the report were raised in discussion, and it was agreed that further consideration would be given to these.

            RESOLVED -

(1)        That the position in relation to the negotiations conducted with Amey in accordance with previous updates to the Executive be noted.

(2)        That the proposals detailed in the report be approved.

(3)        That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director of Governance and Community Strategy, to agree terms and conditions of relevant contractual documents as required.

A presentation will be delivered at the meeting on behalf of the Executive Member for Environmental and Regulatory Services.  

A presentation was delivered on behalf of the Executive Member for Environmental and Regulatory Services, setting out details of the review process and the broad nature of some of its envisaged outcomes, and making recommendations to facilitate its progress. An opportunity was provided for Members to raise issues and questions on the presentation’s content.

            RESOLVED -

(1)        That the content of the presentation and the improvements outlined to be proposed as part of the seven year contract review process be noted.

(2)        That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Finance and Systems, the Corporate Director for Governance and Community Strategy and the Executive Member for Environmental and Regulatory Services, to agree the terms of the review request.

(3)        That the matter be brought back to the Executive for consideration following the conclusion of the review process in order to agree any proposed changes to the contract and service provision.