Agenda, decisions and minutes

Venue: Committee Room 2 and 3, Trafford Town Hall, Talbot Road, Stretford, M32 0TH.. View directions

Contact: Jo Maloney 

Items
No. Item

77.

QUESTIONS FROM MEMBERS OF THE PUBLIC

A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

Minutes:

The Leader of the Council advised that, in accordance with the recently-introduced policy, an opportunity of 15 minutes would be provided for questions from members of the public relevant to items on the current meeting’s agenda. It was reported that questions had been received, in relation to Item 87 below. Questions were put, and responses provided by the Executive Member for Investment, Regeneration and Strategic Planning, as follows.

 

1.    Will the Council commit to full community engagement and consultation across Oldfield Brow before the outline development plans are finalised, and can they advise what geographical area and stakeholder groups will this cover? 

 

A.: Full public consultation will be undertaken with residents and stakeholders before plans are finalised.

 

2.    In any final development; can the committee advise how much funding will be made available to mitigate for loss of community green space, and commit to this being directly spent in Oldfield Brow, in particular improvement on enhancing informal leisure facilities in Cow Field?

 

A.: The proposals are not at an advanced enough stage for the Planning Service to be able to determine whether mitigation for loss of green space will be required and if so whether a financial contribution is the most appropriate way of providing mitigation and where monies should be directed. This will be a matter for the Local Planning Authority and will be a decision which will need to be made on planning grounds, having regard to the specific merits of the proposal and relevant legislation and policy.

 

3.    Can you please furnish us with further details on what the ‘additional community asset’ is mentioned in the report, section 2 para 2; given that SMCA was the development partner for a community centre in 2014, but have since stated they no longer wish to fund one?

 

A.: It is considered the proposed new home for the Rowing Club will be an additional community asset as the building will provide use and benefit beyond its own users

 

4.    Can you advise why management of the land by Friends of Cow Field has not been included as an ‘Other Option’ in section 4.0? 

 

A.: All possible options will be considered, though the Council considers that it is unlikely that maintaining the current or similar use will generate a sufficient financial return or maximise the potential regeneration benefits. The Council is aware of both the FOI request and Registration of Community Value request, and note that the latter request was considered and refused in 2017.

 

5.    The Council's report states that there are no impacts to ‘Health and Wellbeing’.  Given the loss of informal recreational green space and nearby special needs groups, we disagree with this, and ask the committee to explain the assessment in this report.

 

A.: The fact that the Council is seeking a development partner does not have an impact on health and wellbeing. Any potential impacts will be considered at the time a final proposal is prepared.

 

6.    Can the committee please confirm the designation of the  ...  view the full minutes text for item 77.

78.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

Councillor Cordingley declared a personal Interest in Item 85 (School Admission Arrangements) in relation to his governorship of Lostock College.

79.

MINUTES pdf icon PDF 129 KB

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 17th December 2018.

Minutes:

RESOLVED – That the Minutes of the Meeting held on 17th December 2018 be approved as a correct record.

80.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

Councillor Acton, as Chair of the Scrutiny Committee, advised that a draft had been finalised of the Scrutiny report into the One Trafford Partnership; and that the Committee would meet on 12th February formally to agree the report and refer it to the Executive. It was noted that a Task and Finish Group was being established in respect of carbon reduction; and in response to a question the Chair of Scrutiny and Leader of the Council confirmed their intention to undertake and respond to this exercise as expeditiously as possible.

81.

Overview and Scrutiny Review of the Executive's Draft Budget Proposals for 2019-20 pdf icon PDF 249 KB

To receive a report of the Chair of the Scrutiny Committee.

Decision:

1. That the report be received and noted.

 

2. That a response be made to Scrutiny in due course.

Minutes:

Councillor Acton, as Chair of the Scrutiny Committee, formally presented to the Executive the Budget Scrutiny report and associated recommendations which had been developed following two budget scrutiny sessions held in December 2018. The Leader of the Council expressed his thanks to all Scrutiny Members involved for their efforts in producing the report, and undertook to respond formally in due course. In response to a query, it was agreed that Councillor Sean Anstee would be provided with a copy of all the updated budget documentation which had been presented to the budget scrutiny sessions.

 

            RESOLVED -

 

(1)        That the report be received and noted.

(2)        That a response be made to Scrutiny in due course.

82.

ADULT SOCIAL CARE (ASC) CHARGING AND DEBT RECOVERY POLICIES AND REGULATORY REFORM ORDER (DISABILITY FACILITIES GRANTS) - PROPOSED CHANGES FOLLOWING CONSULTATION pdf icon PDF 227 KB

To consider a report of the Executive Members for Adult Social Care and for Finance.

Decision:

1. That with effect from 1 April 2019 the amalgamation be approved of the Adult Social Care Charging Policy, the Debt Recovery policy and the Disabled Facilities Grant Policy to create a single policy.

 

2. That the proposal be approved to incorporate clear guidance regarding Disability Related Expenditure.

 

3. That the amendments be approved to the existing Disabled Facilities Grant Regulatory Reform Order, as detailed in the report.

 

4. That the introduction be approved of legal charges to clients in respect of the administration of funding arrangements and associated legal documents as detailed in the report.

Minutes:

The Executive Members for Adult Social Care and for Finance submitted a report which detailed the outcome of the public consultation exercise on changes relating to the Council’s Adult Social Care Charging Policy, Debt Recovery Policy and Regulatory Reform Order (Disabled Facilities Grant), provided details regarding the potential opportunity to revise and combine the above existing policies and contained proposals to implement changes to the policies.

 

            RESOLVED -

 

(1)        That with effect from 1 April 2019 the amalgamation be approved of the Adult Social Care Charging Policy, the Debt Recovery policy and the Disabled Facilities Grant Policy to create a single policy.

 

(2)        That the proposal be approved to incorporate clear guidance regarding Disability Related Expenditure.

 

(3)        That the amendments be approved to the existing Disabled Facilities Grant Regulatory Reform Order, as detailed in the report.

 

(4)        That the introduction be approved of legal charges to clients in respect of the administration of funding arrangements and associated legal documents as detailed in the report.

83.

S.75 BETTER CARE FUND AND IMPROVED BETTER CARE FUND AGREEMENT 2018-19 BETWEEN TRAFFORD CLINICAL COMMISSIONING GROUP AND TRAFFORD COUNCIL pdf icon PDF 766 KB

To consider a report of the Executive Member for Adult Social Care.

Decision:

1. That approval be given to the s75 partnership agreement between Trafford CCG and the Council for the Better Care Fund and formalisation of the funding for 2018- 19.

 

2. That it be noted that the Trafford Clinical Commissioning Group will continue to host the s75 agreement.

 

3. That authority be delegated to the Corporate Director for Governance and Community Strategy to complete the Agreements on behalf of the Council.

Minutes:

The Executive Member for Adult Social Care submitted a report which sought the same authority which had been delegated to the Chief Legal Officer to complete the Section 75 agreement in relation to the Better Care Fund for 17/18 in respect of completion of the Section 75 agreement on behalf of the Council, in relation to the Better Care Fund for 2018/19.

 

            RESOLVED -

 

(1)        That approval be given to the s75 partnership agreement between Trafford CCG and the Council for the Better Care Fund and formalisation of the funding for 2018- 19.

 

(2)        That it be noted that the Trafford Clinical Commissioning Group will continue to host the s75 agreement.

 

(3)        That authority be delegated to the Corporate Director for Governance and Community Strategy to complete the Agreements on behalf of the Council.

84.

BUSINESS RATES DISCRETIONARY RATE RELIEF POLICY 2019-20 - AMENDMENTS TO REFLECT THE AUTUMN BUDGET 2018 BUSINESS RATES MEASURES pdf icon PDF 159 KB

To consider a report of the Executive Member for Finance.

Decision:

That the amendments to the Council’s Business Rates Discretionary Rate Relief policy as outlined in the report be approved to ensure it reflects the business rates measures announced at the 2018 Autumn Budget.

Minutes:

The Executive Member for Financesubmitted a report proposed amendments to the Council’s Business Rates Discretionary Rate Relief policy to ensure that it reflects the business rates measures announced at the 2018 Autumn Budget. An opportunity was provided for Members to raise questions on the report’s content; and in response to a question it was indicated that consideration would be given to the practicality of issuing direct notifications to affected parties.

 

RESOLVED - That the amendments to the Council’s Business Rates Discretionary Rate Relief policy as outlined in the report be approved to ensure it reflects the business rates measures announced at the 2018 Autumn Budget.

85.

DETERMINATION OF THE 2020 ADMISSION ARRANGEMENTS FOR COMMUNITY AND VOLUNTARY CONTROLLED SCHOOLS AND APPROVAL OF ASSOCIATED DOCUMENTS pdf icon PDF 812 KB

To consider a report of the Executive Member for Children’s Services.

Additional documents:

Decision:

1. That the 2020 admission arrangements be determined as proposed in Annexes 1,2,3 and 4 to the report:

           

Annex 1 2020 Community School Published Admission Numbers (PAN).

Annex 2 Trafford Primary/Infant/Junior Community and Voluntary Controlled Schools –  2020 Admission Arrangements (including priority for children who were previously in state care outside of England, and have ceased to be in state care as a result of being adopted)

Annex 3 Proposal to Combine the Templemoor/Moorlands/Worthington catchment areas

Annex 4 Lostock College – 2020 Admission Arrangements.

 

2. That the Schemes be approved as proposed in Annexes 5 and 6:

 

Annex 5 2020 Co-ordinated Admissions Scheme (Primary)

Annex 6 2020 Co-ordinated Admissions Scheme (Secondary)

Minutes:

The Executive Member for Children’s Services submitted a report seeking approval of the 2020 Admission Arrangements for Community and Voluntary Controlled Schools and approval of associated documents. The Executive’s attention was drawn to a small number of changes now proposed; and an opportunity was provided for Members to raise questions in relation to the report’s content. In discussion, it was confirmed that the officers would undertake monitoring of any effects of the approved policy.

 

            RESOLVED -

 

(1)        That the 2020 admission arrangements be determined as proposed in Annexes 1,2,3 and 4 to the report:

           

Annex 1 2020 Community School Published Admission Numbers (PAN).

Annex 2 Trafford Primary/Infant/Junior Community and Voluntary Controlled Schools –  2020 Admission Arrangements (including priority for children who were previously in state care outside of England, and have ceased to be in state care as a result of being adopted)

Annex 3 Proposal to Combine the Templemoor/Moorlands/Worthington catchment areas

Annex 4 Lostock College – 2020 Admission Arrangements.

 

(2)        That the Schemes be approved as proposed in Annexes 5 and 6:

 

Annex 5 2020 Co-ordinated Admissions Scheme (Primary)

Annex 6 2020 Co-ordinated Admissions Scheme (Secondary)

86.

HIGHWAYS CAPITAL PROGRAMME 2018/19 - UPDATE ON PROGRAMME PROGRESS AND ADDITIONAL PROPOSALS FOR INVESTMENT pdf icon PDF 299 KB

To consider a report of the ExecutiveMemberfor Environment, Air Quality and Climate Change.

Decision:

1. Thattheupdatedhighways programme be approved, as setoutin the appendices tothe report.

 

2. That authority be delegated to the CorporateDirector,Place to makesubsequent minor changestothe agreedprogramme.

Minutes:

The ExecutiveMemberfor Environment, Air Quality and Climate Change submitted a report which set out proposalsfor the HighwayCapital Programmefor the remainder of 2018/19 arising from scheme cost changes, efficiencies or reprogramming of existing 2018/19 funding, whilst ensuring that capital funds werefullycommittedin orderto maintainthestandardoftheasset portfolio. In discussion, clarification was provided on the envisaged timescales for implementation of a number of schemes identified in the report.

 

            RESOLVED -

 

(1)        Thattheupdatedhighways programme be approved, as setoutin the appendices tothe report.

 

(2)        That authority be delegated to the CorporateDirector,Place to makesubsequent minor changestothe agreedprogramme.

87.

COUNCIL DEVELOPMENT SCHEMES pdf icon PDF 175 KB

To consider a report of the Executive Member for Investment Regeneration and Strategic Planning.

Additional documents:

Decision:

1. Thatthe current position and potential opportunity for each site be noted.

 

2. That the proposals, delivery route and tender process as set out in paragraph 2.0 of the report to select a development partner for each site be approved.

 

3. That the proposal to establish a development team be noted.

 

4. That it be noted that the appropriate community engagement will be undertaken for each site as part of the process.

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which sought approval from the Executive to proceed with formal procurement exercises to select respective development partners for specified Council sites, subject to final business case approval and due diligence on the partners’ ability to deliver a viable and acceptable scheme. In discussion it was noted that formal consultation would be undertaken with potentially affected communities and ward councillors, and clarification was sought on the extent of the site at Stokoe Avenue. In response to a question, it was noted that costings associated with the proposed internal development team were indicative at this stage; and that any appropriate approvals would be sought in due course in the usual way.

 

            RESOLVED -

 

(1)        Thatthe current position and potential opportunity for each site be noted.

 

(2)        That the proposals, delivery route and tender process as set out in paragraph 2.0 of the report to select a development partner for each site be approved.

 

(3)        That the proposal to establish a development team be noted.

 

(4)        That it be noted that the appropriate community engagement will be undertaken for each site as part of the process.

88.

BUDGET MONITORING 2018/19 - PERIOD 8 (APRIL TO NOVEMBER 2018) pdf icon PDF 711 KB

To consider a report of the Executive Member for Finance and Corporate Director, Finance and Systems.

Minutes:

The Executive Member for Finance and the Corporate Director of Finance and Systems submitted a report which informed Members of the current 2018/19 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. In response to questions, it was agreed that a written response would be provided outside the meeting to a series of questions raised by the Shadow Executive Member for Finance and Systems; and clarification was provided of measures being undertaken by the CCG on the impact and financial profiling of schemes related to the Transformation Fund.

 

RESOLVED – That the content of the report and the changes to the Capital Programme as detailed in paragraph 21 be noted.

89.

AGMA COMBINED AUTHORITY / EXECUTIVE BOARD: FORWARD PLANS AND DECISIONS pdf icon PDF 472 KB

To receive and note the following:

Minutes:

RESOLVED – That the content of the register of GMCA decisions for January 2019 be noted.

90.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

91.

STRATEGIC INVESTMENT OPPORTUNITY

To consider a report of the Executive Member for Finance.

Decision:

1. Thatthe proposed arrangements be noted to provide investment by way of purchase of equity in the Manchester Airport Group alongside the other nine district councils to provide additional car parking provision, to ensure future growth, details of which are set out in the body of the report.

2. That Council be recommended to approve a capital budget increase of £5.6m (£3.7m in 2019/20 and £1.9m in 2020/21) funded by prudential borrowing to be reported to Council in February 2019 as part of the overall budget proposals.

3. That the proposed equity investment be approved of £5.6m in Manchester Airport Group the details of which are set out in the report, subject to Council approving the increase in capital budget and expenditure of £5.6m funded by prudential borrowing.

4. That authority be delegated to the Corporate Director of Governance and Community Strategy and Corporate Director of Finance and Systems in consultation with the Executive Member for Finance, to negotiate and finalise the detailed contractual and commercial arrangements in respect of the above proposed investment.

5. That the Corporate Director of Governance and Community Strategy be authorised to enter into any necessary agreements or documents to give effect to the above recommendations.

Minutes:

The Executive Member for Financesubmitted a report which set out plans for investment into the Manchester Airport Group of companies to bring forward additional car parking provision in order to support continued passenger growth and sets out proposals for the Council together with the other nine district Councils within Greater Manchester to invest in and support the proposal. In response to a question it was noted that the officers would seek clarification from the airport on environmental mitigation measures.

 

            RESOLVED -

 

(1)        Thatthe proposed arrangements be noted to provide investment by way of purchase of equity in the Manchester Airport Group alongside the other nine district councils to provide additional car parking provision, to ensure future growth, details of which are set out in the body of the report.

 

(2)        That Council be recommended to approve a capital budget increase of £5.6m (£3.7m in 2019/20 and £1.9m in 2020/21) funded by prudential borrowing to be reported to Council in February 2019 as part of the overall budget proposals.

 

(3)        That the proposed equity investment be approved of £5.6m in Manchester Airport Group the details of which are set out in the report, subject to Council approving the increase in capital budget and expenditure of £5.6m funded by prudential borrowing.

 

(4)        That authority be delegated to the Corporate Director of Governance and Community Strategy and Corporate Director of Finance and Systems in consultation with the Executive Member for Finance, to negotiate and finalise the detailed contractual and commercial arrangements in respect of the above proposed investment.

 

(5)        That the Corporate Director of Governance and Community Strategy be authorised to enter into any necessary agreements or documents to give effect to the above recommendations.