A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

It was reported that no questions had been received in connection with any items being considered on the agenda for the current meeting.

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Executive Members.

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 24^th June, 2019.

RESOLVED – That the Minutes of the Meeting held on 24^th June 2019 be approved as a correct record.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

There were no items to be reported to the current meeting.

To consider a report of the Executive Member for Housing and Regeneration.

1. That approval be given to the inclusion of the following Trafford HIF schemes and their funding allocations onto the Council’s Capital Programme in terms of:

o  Junction improvement works on Trafford Way and Redclyffe Road at the Trafford Waters site.

o  The Carrington Relief Road, including site rationalisation works at the Future Carrington site and note the funding allocated via Growth Deal 3.

2. That authority be delegated to the Corporate Director of Place to agree terms with Homes England and the relevant developers for the draw down of HIF funding to support housing delivery at the Trafford Waters and Future Carrington sites.

3. That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into legal agreements as required in order to implement the above recommendations

The Executive Member for Housing and Regenerationsubmitted a report which sought approval for the inclusion in the Council’s Capital Programme of the schemes at the Trafford Waters and Future Carrington sites, which had received conditional approval for funding via the Housing Infrastructure Fund (HIF). In discussion, queries were raised regarding compliance of any new road junctions with Bee Network standards, and what measures could be taken to ensure that the road construction was conditional on the progress of associated housing developments.

             RESOLVED -

(1)       That approval be given to the inclusion of the following Trafford HIF schemes and their funding allocations onto the Council’s Capital Programme in terms of:

o  Junction improvement works on Trafford Way and Redclyffe Road at the Trafford Waters site.

o  The Carrington Relief Road, including site rationalisation works at the Future Carrington site and note the funding allocated via Growth Deal 3.

(2)       That authority be delegated to the Corporate Director of Place to agree terms with Homes England and the relevant developers for the draw down of HIF funding to support housing delivery at the Trafford Waters and Future Carrington sites.

(3)       That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into legal agreements as required in order to implement the above recommendations.

To consider a report of the Executive Member for Environment, Air Quality & Climate Change.

1. That the results of the Kingdom trial be noted.

2. That the costs associated with running this service in-house be noted.

3. That the impact of not awarding the contract be noted.

4. That the award of the Environmental Enforcement Services Contract with 3GS (UK) Ltd. be approved.

The Executive Member for Environment, Air Quality & Climate Change submitted a report which recommended the award of contract for continuation of a service to allow the Council to continue to issue Fixed Penalty Notices (FPN) for litter, dog fouling and small scale flytipping. An opportunity was provided for Members to raise questions on the report’s content. These centred on the arrangements to ensure an appropriate balance between the management of enforcement activity and the need to meet financial requirements. In discussion it was confirmed that a further check would be undertaken of the comparative cost data set out in paragraph 4.4 of the report.

            RESOLVED -

(1)       That the results of the Kingdom trial be noted.

(2)       That the costs associated with running this service in-house be noted.

(3)       That the impact of not awarding the contract be noted.

(4)       That the award of the Environmental Enforcement Services Contract with 3GS (UK) Ltd. be approved.

To consider a report of the Executive Member for Environment, Air Quality & Climate Change.

NOTE: A related report is to be considered in Part II of this agenda.

1. That the options appraisal undertaken to date be noted.

2. That the assessment criteria as set out in the Part II report be approved.

3. That the recommended next steps, as set out in the Part II report, be approved.

4. That authority to take the necessary steps to implement the recommended next steps be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Finance and Systems and the Corporate Director for Governance and Community Strategy.

5. That it be requested that a further report be brought back to the Executive in Autumn 2019.

The Executive Member for Environment, Air Quality and Climate Change submitted a report which outlined the approach to the consideration of the three options identified by Overview and Scrutiny Committee and the development of the assessment criteria upon which a range of delivery options had been appraised. It was noted that a range of additional relevant factors was to be considered, under conditions of confidentiality, in Part II of this agenda. Thanks were accorded to the officers who had been involved in preparing the options appraisal; and it was noted that considerable additional consideration and due diligence would be undertaken prior to a further report to the Executive in Autumn 2019.

            RESOLVED -

(1)       That the options appraisal undertaken to date be noted.

(2)       That the assessment criteria as set out in the Part II report be approved.

(3)       That the recommended next steps, as set out in the Part II report, be approved.

(4)       That authority to take the necessary steps to implement the recommended next steps be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Finance and Systems and the Corporate Director for Governance and Community Strategy.

(5)       That it be requested that a further report be brought back to the Executive in Autumn 2019.

To consider a report of the Executive Member for Environment, Air Quality and Climate Change.

NOTE: This report is accompanied by a number of appendices which are very substantial in volume / data terms. They are all being made available on the Council’s website, with the rest of the agenda papers; but are impracticable to circulate to Members in hard copy / email format.

That the new Highway Safety Inspection Policy be approved.

The Executive Member for Environment, Air Quality and Climate Change submitted a report which set out details of the review which had been undertaken of the Highway Inspection Policy and Code of Practice for Highway Safety Inspections, approved by the Council on 29 October 2012; and which sought approval for the up to date Highway Safety Inspection Policy and Highway Safety Inspection Procedure which had been developed in consequence.

RESOLVED - That the new Highway Safety Inspection Policy be approved.

To consider a report of the Executive Member for Culture and Leisure.

NOTE: This report is accompanied by a number of appendices which are very substantial in volume / data terms. They are all being made available on the Council’s website, with the rest of the agenda papers; but are impracticable to circulate to Members in hard copy / email format.

1. That the conclusion of Playing Pitch Strategy 2019 review be noted.

2. That the proposed review of maintenance processes for pitch based sports in Trafford be approved.

3. That approval be given to the development of a strategic investment portfolio, to be managed by the Playing Pitch Strategy Steering Group.

4. That the Long Term Security of Tenure process be noted and approved, and that responsibility be delegated to the Corporate Director for Place to finalise the process for the clubs included within the report to receive a 25 year lease.

5. That the process for the LFFP be noted and that approval be given for the delegation of responsibility to the Corporate Director for Place to further develop proposals for site investment in Trafford under this scheme.

6. That the process for decision making for schemes related to the Playing Pitch Strategy be noted and approved.

The Leader of the Council introduced a report of the Executive Member for Culture & Leisure which presented the refreshed Playing Pitch Strategy and provided an update on the Long-Term Security Tenure process and on the Local Football Facilities Plan.

             RESOLVED -

(1)        That the conclusion of Playing Pitch Strategy 2019 review be noted.

(2)       That the proposed review of maintenance processes for pitch based sports in Trafford be approved.

(3)       That approval be given to the development of a strategic investment portfolio, to be managed by the Playing Pitch Strategy Steering Group.

(4)       That the Long Term Security of Tenure process be noted and approved, and that responsibility be delegated to the Corporate Director for Place to finalise the process for the clubs included within the report to receive a 25 year lease.

(5)       That the process for the LFFP be noted and that approval be given for the delegation of responsibility to the Corporate Director for Place to further develop proposals for site investment in Trafford under this scheme.

(6)       That the process for decision making for schemes related to the Playing Pitch Strategy be noted and approved.

To consider a report of the Executive Member for Housing and Regeneration.

1. That the content of the report be noted.

2. That approval be given to the Council’s proposed participation within the GM Local Full Fibre Network Programme as detailed in the report.

3. That the Council’s proposed £705,090 capital contribution as detailed within the report be approved.

4. That authority be delegated to the Corporate Director for Finance and Systems, in consultation with the Corporate Director for Governance and Community Strategy, to agree the terms and conditions of, and enter into all legal documentation associated with, the GM Programme including, but not limited to:

a) the Inter Authority Agreement

b) the Framework Agreement

c) the Delivery Agreement

5. That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Finance and Systems, to add or remove Council buildings from the programme.

The Executive Member for Housing and Regeneration submitted a report which set out proposals regarding Trafford Council’s participation in the Greater Manchester Local Full Fibre Networks Programme (“GM Programme”), which aimed to increase the region’s full fibre coverage from 2% to 25% within three years and was a key component of the GM Digital Strategy. An opportunity was provided to raise questions, which centred on the lifespan of the technological solutions referred to in the report.

            RESOLVED -

(1)       That the content of the report be noted.

(2)       That approval be given to the Council’s proposed participation within the GM Local Full Fibre Network Programme as detailed in the report.

(3)       That the Council’s proposed £705,090 capital contribution as detailed within the report be approved.

(4)       That authority be delegated to the Corporate Director for Finance and Systems, in consultation with the Corporate Director for Governance and Community Strategy, to agree the terms and conditions of, and enter into all legal documentation associated with, the GM Programme including, but not limited to:

a) the Inter Authority Agreement

b) the Framework Agreement

c) the Delivery Agreement

(5)       That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director for Finance and Systems, to add or remove Council buildings from the programme.

To consider a report of the Executive Member for Health, Wellbeing and Equalities.

1. That the framework set out in the report be agreed as a shared framework for the long term plan for health and social care.

2. That it be noted that the framework is to cover the five year period and in doing so will have one year delivery plans.

3. That it be noted that the framework will be worked through with colleagues, partners and stakeholders so that the parties’ ambitions are joint and owned.

4. That it be noted that a worked up plan with rolling programmes will be brought back to Council / CCG meetings as appropriate in October 2019.

The Executive Member for Health, Wellbeing and Equalities submitted a report which sought to put in place a framework for the long term plan, shared between the Council and the CCG, for the reform and sustainability of the health and social care system. The report outlined the five year strategic framework for system reform and sustainability, which was built on one year delivery plans for service change. A shared direction across the whole system would be ensured via a process of engagement with colleagues, partners and stakeholders for twelve months from July 2019. An opportunity was provided for Members to raise questions, which centred on the capacity of local General Practitioners to deliver services to patients; and it was noted that the suggestion was to be made to the Chair of the Health Scrutiny that that Committee might wish to have a role in overseeing the implementation of the shared plan.

             RESOLVED -

1. That the framework set out in the report be agreed as a shared framework for the long term plan for health and social care.

2. That it be noted that the framework is to cover the five year period and in doing so will have one year delivery plans.

3. That it be noted that the framework will be worked through with colleagues, partners and stakeholders so that the parties’ ambitions are joint and owned.

4. That it be noted that a worked up plan with rolling programmes will be brought back to Council / CCG meetings as appropriate in October 2019.

To consider a report of the Executive Member for Health, Wellbeing and Equalities.

The Executive Member for Health, Wellbeing and Equalities submitted a report which provided an update on the work undertaken to date on the transfer of community services and the progress on the programme. As with the previous item it was noted that the suggestion was to be made to the Chair of the Health Scrutiny that that Committee might wish to have a cross-party role in overseeing arrangements for the transfer.

             RESOLVED – That the content of the report be noted.

To consider a report of the Executive Member for Finance and Investment and the Corporate Director of Finance and Systems.

The Executive Member for Finance and Investment and the Corporate Director of Finance and Systems submitted a report which set out the key issues arising from the Council’s treasury management activities undertaken during 2018/19, in particular the increase in debt and the changes in rates of interest receivable and payable. Members’ thanks were accorded to officers who had secured the outcomes set out in the report.

            RESOLVED – That the Council be advised to note:

·         That no prudential and treasury indicators were breached during 2018/19.

·         The Treasury Management activities undertaken in 2018/19.

To consider a report of the Executive Member for Finance and Investment and Corporate Director of Finance and Systems.

The Executive Member for Finance and Investment and the Corporate Director of Finance and Systems submitted a report which informed Members of the current 2019/20 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. Members’ attention was drawn in particular to a number of key areas of pressure on the revenue budget, and variances in the capital programme arising from the re-phasing of a number of significant projects.

RESOLVED – That the report be noted, including the changes to the Capital Programme as detailed in paragraph 16 and the capitalisation of interest costs on the Brown St., Hale redevelopment scheme as detailed in Paragraph 24.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

To consider a report of the Executive Member for Environment, Air Quality & Climate Change.

NOTE: A related report is to be considered in Part I of this agenda.

The Executive Member for Environment, Air Quality and Climate Change submitted a report which outlined, under conditions of confidentiality, supplementary details to those considered in Part I of the agenda in relation to the options appraisal. Detail of the substantive resolutions adopted in relation to this item are set in the earlier minute.

To consider a report of the Corporate Director, Place.

1. That the content of the report and the proposed next steps be noted.

2. That it be noted that an offer is to be made for the property on the terms set out in the report.

3. That ‘in principle’ approval be given for the proposal to acquire the property subject to full due diligence and demonstration of a sound business case.

4. That authority be delegated to the Corporate Director of Place in consultation with the Leader and under advisement from the Corporate Director for Governance and Community Strategy and the Corporate Director for Finance and Systems to finalise and agree the terms for the acquisition of the property in line with the terms as set out in the report.

5. That the proposal be noted to procure an operating partner in relation to the business to be carried on within the property.

6. That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into and complete any legal documents required to acquire the property.

The Corporate Director of Place submitted a report which report set out the proposal for the Council to acquire a property in Trafford, it being noted that the approach aligned with a broader strategy on the part of the Council. An opportunity was provided for Members to raise questions in respect of the proposal. These centred on the condition and suitability of the property, implications arising from the current nature of the market, and aspects of proposed activity at the property.

            RESOLVED -

(1)       That the content of the report and the proposed next steps be noted.

(2)       That it be noted that an offer is to be made for the property on the terms set out in the report.

(3)       That ‘in principle’ approval be given for the proposal to acquire the property subject to full due diligence and demonstration of a sound business case.

(4)       That authority be delegated to the Corporate Director of Place in consultation with the Leader and under advisement from the Corporate Director for Governance and Community Strategy and the Corporate Director for Finance and Systems to finalise and agree the terms for the acquisition of the property in line with the terms as set out in the report.

(5)       That the proposal be noted to procure an operating partner in relation to the business to be carried on within the property.

(6)       That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into and complete any legal documents required to acquire the property.