Agenda, decisions and minutes

Venue: Committee Rooms 2 and 3, Trafford Town Hall, Talbot Road, Stretford M32 0TH

Contact: Jo Maloney 

Items
No. Item

36.

QUESTIONS FROM MEMBERS OF THE PUBLIC

A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

Minutes:

It was reported that no questions had been submitted for formal consideration at this meeting.

37.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

No declarations were made by Members of the Executive.

38.

MINUTES pdf icon PDF 121 KB

To receive and, if so determined, to approve as a correct record the Minutes of the following meetings:

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Meeting held on 15th July, and of the Extraordinary Meeting held on 19th August, 2019, be approved as correct records.

39.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

The Executive received and gave initial consideration to Scrutiny reports, as set out in the following Minutes.

40.

Children and Young People's Scrutiny Committee Task & Finish Group Review into the Education, Health & Care Plan (EHCP) Process in Trafford pdf icon PDF 368 KB

To consider a report of the Children and Young People’s Scrutiny Committee.

Additional documents:

Decision:

That the report be received, and that following further consideration a formal response be made to the Children and Young People’s Scrutiny Committee.

Minutes:

Councillor D. Western was in attendance to present the key findings and recommendations of Children and Young People’s Scrutiny Committee Task & Finish Group Review into the Education, Health & Care Plan (EHCP) Process in Trafford. Thanks were accorded to the stakeholders and officers who had contributed to the report; and it was noted that further work was to be undertaken on other aspects of Special Educational Needs and Disability. On behalf of the Executive, the Deputy Leader welcomed the report, and undertook that, following further consideration, a formal response would be made to the Children and Young People’s Scrutiny Committee.

 

RESOLVED - That the report be received, and that following further consideration a formal response be made to the Children and Young People’s Scrutiny Committee.

41.

Scrutiny Report - Climate Emergency pdf icon PDF 241 KB

To consider a report of the Scrutiny Task and Finish Group.

Additional documents:

Decision:

That the report be received, and that following further consideration a formal response be made and referred, alongside the Scrutiny report, to Council.

Minutes:

Councillor Acton was in attendance to present to the Executive the key recommendations of the Scrutiny Committee’s Task & Finish Group report on the Climate Emergency. Councillor Acton expressed his thanks to the Members of the Group who had worked on the report, noting that it was intended to be referred both to the Executive and Council. On behalf of the Executive, the Executive Member for Environment, Air Quality and Climate Change welcomed the report, and undertook that, following further consideration, a formal response would be made to Council.

 

RESOLVED - That the report be received, and that following further consideration a formal response be made and referred, alongside the Scrutiny report, to Council.

42.

FUTURE DELIVERY PARTNER FOR COMMUNITY HEALTH AND ADULT SOCIAL CARE SERVICES IN TRAFFORD pdf icon PDF 209 KB

To consider a report of the Corporate Director for Adult Services.

Decision:

1. That the proposal be approved for the Council to enter into a s75 Strategic Partnership Agreement for the integrated delivery of Health and Social Care services with Manchester University Foundation Trust as detailed in the report.

 

2. That this decision be deemed urgent and not subject to call-in, for the reasons set out in the report.

Minutes:

The Corporate Director for Adult Services submitted a report which report outlined and sought approval for a proposal to enter into a s75 Strategic Partnership Agreement, for the integrated delivery of community health and adult social care services in Trafford, between the Council and Manchester Foundation Trust. The Agreement term would commence on 1st October 2019 and would provide assurance and a legal framework for the proposed partnership to operate within, as further detailed in the report. An opportunity was provided for Members to raise questions on the report’s content.

 

            RESOLVED -

 

(1)       That the proposal be approved for the Council to enter into a s75 Strategic Partnership Agreement for the integrated delivery of Health and Social Care services with Manchester University Foundation Trust as detailed in the report.

 

(2)       That this decision be deemed urgent and not subject to call-in, for the reasons set out in the report.

43.

LAND AT REGENT ROAD, ALTRINCHAM - PROPOSED APPROPRIATION FOR PLANNING PURPOSES pdf icon PDF 687 KB

To consider a report of the Executive Member for Housing and Regeneration.

Decision:

1. That the responses to the Council’s consultation on this proposal attached at Appendix C to the report be considered and noted.

 

2. That it be confirmed that the Executive is satisfied that the land is no longer required for the purposes for which it is currently held by the Council.

 

3. That it be noted that third party rights over the land would be overridden by a decision to appropriate, further to section 203 Housing and Planning Act 2016.

 

4. That approval be given to the appropriation to planning purpose all of the land at Regent Road, Altrincham shown edged red on the plan attached at Appendix A to the report, subject to the Council agreeing an appropriate indemnity agreement with the Developer.

 

5. That the Corporate Director of Governance and Community Strategy be authorised to take such steps as are necessary to implement the appropriation.

Minutes:

The Executive Member for Housing and Regeneration submitted a report seeks approval from the Executive for the Council to appropriate land at Regent Road, Altrincham for planning purposes. A summary was provided of the rationale for taking the decision, and an opportunity was provided for Members to raise questions on the content of the report, which centred on the discretionary consultation exercise already undertaken.

 

            RESOLVED -

 

(1)       That the responses to the Council’s consultation on the proposal attached at Appendix C to the report be considered and noted.

 

(2)       That it be confirmed that the Executive is satisfied that the land is no longer required for the purposes for which it is currently held by the Council.

 

(3)       That it be noted that third party rights over the land would be overridden by a decision to appropriate, further to section 203 Housing and Planning Act 2016.

 

(4)       That approval be given to the appropriation to planning purpose all of the land at Regent Road, Altrincham shown edged red on the plan attached at Appendix A to the report, subject to the Council agreeing an appropriate indemnity agreement with the Developer.

 

(5)       That the Corporate Director of Governance and Community Strategy be authorised to take such steps as are necessary to implement the appropriation.

44.

TOWN CENTRES FRAMEWORK pdf icon PDF 167 KB

To consider a report of the Executive Member for Housing and Regeneration.

Additional documents:

Decision:

That the Town Centres Framework, as amended, be approved

Minutes:

The Executive Member for Housing and Regeneration submitted a report which presented for approval the Town Centres Framework which had been produced to act as a strategic ‘umbrella’ to coordinate future development and activity in each of the centres, and to set the individual strategies for each of the centres in context. An updated Framework document had been circulated since the meeting’s agenda had initially been circulated.

 

RESOLVED - That the Town Centres Framework, as amended, be approved.

45.

COUNCIL TAX LONG TERM EMPTY PROPERTY PREMIUM pdf icon PDF 226 KB

To consider a report of the Executive Member for Finance and Investment.

Additional documents:

Decision:

That the proposal be approved to amend the Council’s existing policy to implement changes to the Council Tax Long Term Empty Property Premium, as detailed in the report, from 1 April 2020.

Minutes:

The Executive Member for Finance and Investment submitted a report which sought approval for a proposal to amend the Council’s existing policy to implement changes to the Council Tax Long Term Empty Property Premium, as detailed in the report, from 1 April 2020. Section  11B  of  LGFA  1992  amended  by  Rating  (Property  in Common Occupation ) and Council Tax (Empty Dwellings) Act 2018 now provided that local authorities may increase the charge for empty dwellings dependent on the period of time that the property has been empty. The report also detailed the outcome of consultation between 26 July 2019 and 23 August 2019.

 

RESOLVED - That the proposal be approved to amend the Council’s existing policy to implement changes to the Council Tax Long Term Empty Property Premium, as detailed in the report, from 1 April 2020.

46.

COUNCIL TAX SUPPORT (CTS) SCHEME FOR 20-21 pdf icon PDF 193 KB

To consider a report of the Executive Member for Finance and Investment.

Decision:

That it be recommended that Council adopt the Council Tax Support (CTS) scheme currently in operation with the inclusion of the amendments detailed below for 2019/2020:

 

1. Applicable amounts, Non Dependent Deductions and other calculation elements for CTS are updated in line with the national income related benefit rates.

2. The Council provides clarity within its CTS scheme relating to the recovery of backdated changes in entitlement (reversals).

Minutes:

The Executive Member for Finance and Investment submitted a report in the context of the legal requirement to approve the Council’s local CTS scheme before the start of each financial year. The report proposed that it be recommended to Council that the scheme remain largely as is, but with minor amendments to reflect the national changes to income related benefits and to ensure clarity relating to how the Council can recover backdated changes in entitlement (reversals) following the publication from the Local Government and Social Care Ombudsman (LGSCO) of a good practice guide to CTS schemes.

 

RESOLVED - That it be recommended that Council adopt the Council Tax Support (CTS) scheme currently in operation with the inclusion of the amendments detailed below for 2019/2020:

 

1. Applicable amounts, Non Dependent Deductions and other calculation elements for CTS are updated in line with the national income related benefit rates.

2. The Council provides clarity within its CTS scheme relating to the recovery of backdated changes in entitlement (reversals).

47.

CONSTITUTIONAL REVIEW: RECRUITMENT AND EMPLOYMENT PROCEDURES pdf icon PDF 179 KB

To consider a report of the Corporate Director for Governance and Community Strategy.

Additional documents:

Decision:

1. That the Employment Committee’s approval of the constitutional amendments as set out in the report be noted.

2. That the constitutional amendments as set out in the report be approved.

3. That the amendments, as set out in the report, be recommended to Council for approval and adoption.

Minutes:

The Corporate Director for Governance and Community Strategy introduced a report which advised that a review has been undertaken of the Council’s constitution in respect of HR procedures, set out details of the outcome of that review, and sought to provide for its implementation by Council. Members were advised that, whilst the Constitution had previously reflected sound practice, the proposed clarifications would represent additional beneficial guidance in the event of any future need.

 

            RESOLVED -

 

(1)       That the Employment Committee’s approval of the constitutional amendments as set out in the report be noted.

 

(2)       That the constitutional amendments as set out in the report be approved.

 

(3)       That the amendments, as set out in the report, be recommended to Council for approval and adoption.

48.

BUDGET MONITORING 2019/20 - PERIOD 4 (APRIL TO JULY 2019) pdf icon PDF 534 KB

To consider a report of the Executive Member for Finance and Investment and the Corporate Director of Finance and Systems.

Decision:

1. That the report and the changes to the Capital Programme as detailed in paragraph 30 be noted.

 

2. That the provision be agreed of a short term loan facility to Trafford Leisure Community Interest Company as detailed in the report.

Minutes:

The Executive Member for Finance and Investment and the Corporate Director of Finance and Systems submitted a report which informed Members of the current 2019/20 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund and sought approval for the provision be agreed of a short term loan facility to Trafford Leisure Community Interest Company. An opportunity was provided for Members to raise issues in relation to the report’s content; these concentrated on the volatility of the Business rates budget, the envisaged use of the Government’s “Brexit” grant and support for the proposed loan facility to the Trafford Leisure Community Interest Company.

 

             RESOLVED -

 

(1)       That the report and the changes to the Capital Programme as detailed in paragraph 30 be noted.

 

(2)       That the provision be agreed of a short term loan facility to Trafford Leisure Community Interest Company as detailed in the report.

49.

CORPORATE PLAN 2019/20 QUARTER 1 REPORT pdf icon PDF 230 KB

To consider a report of the Executive Member for Public Safety, Governance and Reform.

Additional documents:

Minutes:

The Executive Member for Public Safety, Governance and Reform submitted a report which report provided a summary of performance against the Council’s Corporate Plan, 2019/20, covering the period 1st April to 30th June 2019. The Executive Member and Leader of the Council tendered their thanks to the officers for developing an accessible summary of key information relating to the Council’s performance targets.

 

RESOLVED – That the contents of the Corporate Plan First Quarter Report be noted.