Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Executive Members at the commencement of the meeting.

To receive and, if so determined, to approve as a correct record the Minutes of the following meetings:

RESOLVED: That the Minutes of the Special Meeting held on 22/1/14, Budget Meeting on 19/2/14 and Ordinary Meeting on 24/2/14 be approved as correct records.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

There were no issues to be reported to this meeting.

To consider a report of the Executive Member for Economic Growth and Prosperity.

Note: A related report will be considered under Part II of this agenda.

1. That the Council enter into the Land Pooling Agreement with Trafford Housing Trust (THT).

2. That the Corporate Director for Economic Growth and Prosperity, in consultation with the Director of Legal and Democratic Services and Director of Finance, be authorised to finalise the detailed negotiation and drafting together with completion of the Land Pooling Agreement.

3. That the existing Old Trafford Masterplan (OTMP) Board be formally established and authorised to oversee the general management and operation of the Land Pooling Agreement.  The Board will be responsible for any associated dealings with the Council’s land interests forming part of the Land Pool on behalf of the Council and is further authorised to delegate any management or operational function to not less than one officer of both the Council and THT to exercise it jointly if the Board deems it both necessary and appropriate to delegate the function.

The Executive Member for Economic Growth and Prosperity submitted a report proposing the adoption of a Land Pooling Agreement with Trafford Housing Trust (THT) in support of the successful delivery of the Old Trafford Masterplan. A supplementary report, setting out financial details connected with the agreement, was considered in Part II of the agenda.

            RESOLVED:

(1)       That the Council enter into the Land Pooling Agreement with Trafford Housing Trust (THT).

(2)       That the Corporate Director for Economic Growth and Prosperity, in consultation with the Director of Legal and Democratic Services and Director of Finance, be authorised to finalise the detailed negotiation and drafting together with completion of the Land Pooling Agreement.

(3)       That the existing Old Trafford Masterplan (OTMP) Board be formally established and authorised to oversee the general management and operation of the Land Pooling Agreement.  The Board will be responsible for any associated dealings with the Council’s land interests forming part of the Land Pool on behalf of the Council and is further authorised to delegate any management or operational function to not less than one officer of both the Council and THT to exercise it jointly if the Board deems it both necessary and appropriate to delegate the function.

To consider a joint report of the Executive Members for Adult Social Services and for Economic Growth and Prosperity.

Note: A related report will be considered under Part II of this agenda.

1. That the progress to date in developing proposals for an extra care scheme and associated development in Old Trafford be noted.

2. That approval be given to the Council’s contribution of land to support the development which will be conditional on reaching agreement on the overall financing for the construction and running costs of the new facility.

3. That authority be delegated to the Corporate Director for Economic Growth and Prosperity, in consultation with the Director of Finance and Director of Legal to approve final terms for:

a.    The disposal of the land;

b.    The lease and costs for the library and Sure Start Centre; and

c.    The provision of a community centre.

The Executive Members for Adult Social Services and for Economic Growth and Prosperity submitted a joint report providing an update on the progress of the development of an integrated extra care scheme, health facility and community hub (including library) on Shrewsbury Street, Old Trafford. A supplementary report, setting out financial details connected with the scheme, was considered in Part II of the agenda.

            RESOLVED:

(1)       That the progress to date in developing proposals for an extra care scheme and associated development in Old Trafford be noted.

(2)       That approval be given to the Council’s contribution of land to support the development which will be conditional on reaching agreement on the overall financing for the construction and running costs of the new facility.

(3)       That authority be delegated to the Corporate Director for Economic Growth and Prosperity, in consultation with the Director of Finance and Director of Legal to approve final terms for:

a.    The disposal of the land;

b.    The lease and costs for the library and Sure Start Centre; and

c.    The provision of a community centre.

To consider a report of the Executive Member for Economic Growth and Prosperity.

1. That the outcome of the Examiner’s report be considered and noted.

2. That Council be recommended formally to adopt the Trafford Community Infrastructure Levy Charging Schedule (as detailed in Appendix A to the report, which includes the modifications proposed by the Examiner as summarised at paragraph 2.1), the supporting Regulation 123 List (as set out in Appendix B) and the Instalments Policy (as set out in Appendix C) for implementation on Monday 07 July 2014.

3. That the Revised SPD1: Planning Obligations 2014 be adopted for implementation on Monday 07 July 2014 (as set out in Appendix D).

4. That authority be delegated to the Corporate Director of Economic Growth and Prosperity for approving the CIL Exceptional Circumstances Policy, Infrastructure Payments Policy and any minor amendments to the wording of all documentation, prior to its implementation.

The Executive Member for Economic Growth and Prosperity submitted a report seeking approval from the Executive and Council for the Trafford Community Infrastructure Levy (CIL) Charging Schedule (CS), and from the Executive approval for the Revised SPD1: Planning Obligations 2014 for adoption together with supporting documentation for the implementation of the levy on all planning applications determined from Monday 07 July 2014.

            RESOLVED:

(1)       That the outcome of the Examiner’s report be considered and noted.

(2)       That Council be recommended formally to adopt the Trafford Community Infrastructure Levy Charging Schedule (as detailed in Appendix A to the report, which includes the modifications proposed by the Examiner as summarised at paragraph 2.1), the supporting Regulation 123 List (as set out in Appendix B) and the Instalments Policy (as set out in Appendix C) for implementation on Monday 07 July 2014.

(3)       That the Revised SPD1: Planning Obligations 2014 be adopted for implementation on Monday 07 July 2014 (as set out in Appendix D).

(4)       That authority be delegated to the Corporate Director of Economic Growth and Prosperity for approving the CIL Exceptional Circumstances Policy, Infrastructure Payments Policy and any minor amendments to the wording of all documentation, prior to its implementation.

To consider a joint report of the Executive Members for Economic Growth and Prosperity and for Highways and Environment.

1. That the publication be approved of an OJEU notice for specified services, in three Lots, as set out in paragraph 2.3 of the report.

2. That the Corporate Director for Economic Growth and Prosperity and Interim Corporate Director for Environment, Transport and Operations, in consultation with the Director of Legal and Democratic Services, be authorised to agree terms and to enter into an agreement to extend the current Veolia waste contract by up to 12 months.

3. That the Leader of the Council assume authority, in consultation with the Executive Members for Economic Growth & Prosperity and for Highways and Environment and with the Corporate Director for Economic Growth and Interim Corporate Director for Environment, Transport and Operations, and the Director of Legal and Democratic Services, to approve the final service specifications, tenderer selection and evaluation criteria to be published with the OJEU notice, including moving services between Lots.

4. That a further report be brought back to the Executive setting out the outcome of the procurement process and terms of any proposed contract for the delivery of those specified services for the Executive to consider and approve any proposal to proceed with the proposed procurement prior to any such contract being confirmed.

The Executive Members for Economic Growth and Prosperity and for Environment, Transport and Operations submitted a joint report setting out proposals to progress the first element of the project ‘Reshaping Trafford’. The report detailed and sought approval for proposals to issue a formal Official Journal of the European Union (OJEU) notice seeking bids for the delivery of a range of environmental, highways, professional, technical and infrastructure services currently delivered by the Economic Growth and Prosperity and Environment, Transport and Operations Directorates. The proposals were designed to ensure that service provision was forward thinking, flexible and resilient to meet future challenges and would contribute to the Council delivering the required efficiency savings to meet the budget challenge from 2015/16 onwards. Members were advised of an amendment to the proposed delegation set out at (3) below.

            RESOLVED:

(1)       That the publication be approved of an OJEU notice for specified services, in three Lots, as set out in paragraph 2.3 of the report.

(2)       That the Corporate Director for Economic Growth and Prosperity and Interim Corporate Director for Environment, Transport and Operations, in consultation with the Director of Legal and Democratic Services, be authorised to agree terms and to enter into an agreement to extend the current Veolia waste contract by up to 12 months.

(3)       That the Leader of the Council assume authority, in consultation with the Executive Members for Economic Growth & Prosperity and for Highways and Environment and with the Corporate Director for Economic Growth and Interim Corporate Director for Environment, Transport and Operations, and the Director of Legal and Democratic Services, to approve the final service specifications, tenderer selection and evaluation criteria to be published with the OJEU notice, including moving services between Lots.

(4)       That a further report be brought back to the Executive setting out the outcome of the procurement process and terms of any proposed contract for the delivery of those specified services for the Executive to consider and approve any proposal to proceed with the proposed procurement prior to any such contract being confirmed.

To consider a report of the Leader of the Council and Director of Finance.

That the existing NNDR Discretionary Rate Relief policy be updated as set out at Appendix 1 to the report to include guidelines on granting Empty Rate Relief, Retail Rate and Re-occupation Relief and adopted by the Council.

The Executive Member for Finance and Director of Finance submitted a report proposing the amendment of the existing policy and introduction of a new local scheme, as set out in Appendix 1 to the report, which had been developed in the light of recent guidance received from the Department for Communities and Local Government.

RESOLVED: That the existing NNDR Discretionary Rate Relief policy be updated as set out at Appendix 1 to the report to include guidelines on granting Empty Rate Relief, Retail Rate and Re-occupation Relief and adopted by the Council.

To consider a report of the Executive Member for Transformation and Resources and Corporate Director, Transformation and Resources.

1. That the content of the Annual Delivery Plan 2014/15 be agreed.

2. That progress against the 2013/14 plan, as per quarter 3 data, be noted.

3. That the significant achievements to date against the Council’s priorities be noted.

The Executive Member for Transformation and Resources and Corporate Director, Transformation and Resources submitted a report setting out priority actions to be delivered over the coming year and the indicators which would be used to measure performance. An opportunity was provided for Members to raise questions in connection with the Plan’s content.

            RESOLVED:

(1)       That the content of the Annual Delivery Plan 2014/15 be agreed.

(2)       That progress against the 2013/14 plan, as per quarter 3 data, be noted.

(3)       That the significant achievements to date against the Council’s priorities be noted.

To consider a report of the Executive Member for Finance and Director of Finance.

That the latest forecast and planned actions be noted and agreed.

The Executive Member for Finance and Director of Finance submitted a report setting out the outcomes of the Council’s monitoring of the revenue budget to the end of Period 10 (January 2014).

RESOLVED: That the latest forecast and planned actions be noted and agreed.

The Executive received for information details of decisions made by the Greater Manchester Combined Authority and AGMA Executive Board at their meetings held on 28^th February 2014.

            RESOLVED: That the content of the decision summaries be noted.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED: That the public be excluded from this meeting during consideration of the following items of business because of the likelihood of disclosure of “exempt information” which falls within Paragraphs 3 and 7 of Part 1 of Schedule 12A of the Local Government Act 1972, as amended by The Local Government (Access to Information) (Variation) Order 2006.

To consider a report of the Executive Member for Economic Growth and Prosperity.

Minute 105 above refers.

To consider a report of the Executive Members for Adult Social Services and for Economic Growth and Prosperity.

Minute 106 above refers.

To consider a report of the Executive Member for Education and Corporate Director, Children, Families and Wellbeing.

1. That approval be given to the establishment of a partnership with the Dunham Trust to develop a new primary specialist school on the proposed site in Lostock. 

2. That agreement in principle be given to the Council contributing the land on a leasehold basis for the proposed school under the same arrangements that currently exist for other academies in Trafford subject to appropriate consultation in relation to the proposed site.

3. That approval be given to the full rebuild and relocation of Brentwood School to the Cherry Manor Site by September 2015, based on the financing options detailed in Section 5 of the report. 

4. That approval be given to the establishment of a partnership with a mainstream school to develop the proposed Secondary Autistic Spectrum Disorder centre in Trafford.  

5. That approval be given to the delegation of the Medical Education Service to the Nexus Management Committee through a Service Level Agreement.

[Note: Councillors Anstee and Cornes each declared a Personal Interest in respect of this item, in connection with their membership of the Nexus Education Centre Management Committee.]

The Executive Member for Education and Corporate Director, Children, Families & Wellbeing submitted a report seeking approval for key decisions in relation to the implementation of recommendations arising from the review of special educational needs provision (SEN) in March 2013.

            RESOLVED:

(1)       That approval be given to the establishment of a partnership with the Dunham Trust to develop a new primary specialist school on the proposed site in Lostock.

(2)       That agreement in principle be given to the Council contributing the land on a leasehold basis for the proposed school under the same arrangements that currently exist for other academies in Trafford subject to appropriate consultation in relation to the proposed site.

(3)       That approval be given to the full rebuild and relocation of Brentwood School to the Cherry Manor Site by September 2015, based on the financing options detailed in Section 5 of the report. 

(4)       That approval be given to the establishment of a partnership with a mainstream school to develop the proposed Secondary Autistic Spectrum Disorder centre in Trafford.

(5)       That approval be given to the delegation of the Medical Education Service to the Nexus Management Committee through a Service Level Agreement.