Agenda and minutes

Venue: Thomas de Trafford Conference Room B, 1st Floor, Trafford Town Hall, Talbot Road, Stretford M32 0TH

Contact: Chris Gaffey, Democratic and Scrutiny Officer 

Items
No. Item

18.

CONFIRMATION OF THE JOINT COMMITTEE'S CHAIRMAN & VICE CHAIRMAN FOR 2017/18

To confirm the Chairman and Vice Chairman of the Joint Committee for the 2017/18 Municipal Year.

Minutes:

Cllr David Sedgwick, Stockport Council was confirmed as the Joint Committee’s Chairman for the 2017/18 municipal year, with Cllr Patrick Myers, Trafford Council confirmed as Vice-Chairman.

 

The incoming Chairman thanked Cllr Allen Brett for Chairing the Joint Committee over the past couple of years.

 

RESOLVED: That Cllrs David Sedgwick and Patrick Myers be confirmed as the Chairman and Vice-Chairman of the STAR Joint Committee for the 2017/18 municipal year respectively.

19.

MINUTES pdf icon PDF 146 KB

To receive and if so determined, to approve as a correct record the Minutes of the meeting held on 12 August, 2017.

Minutes:

In relation to minute 2 on page 1 of the agenda, it was noted that the amendment to the Delegation and Joint Committee Agreement could not be actioned. As the Joint Committee was exercising delegated Executive powers, all Members and substitute Members of the Joint Committee were required to be Executive Members of their respective Councils.

 

RESOLVED: That the Minutes of the meeting held on 21 August 2017, be approved as a correct record and signed by the Chairman.

20.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code(s) of Conduct.

Minutes:

No declarations of interests were made by Members.

21.

Risk Register

Minutes:

The Joint Committee received a verbal report of the Business Improvement Manager confirming there were no changes to the Risk Register since it was presented to Members at the meeting on 21 August, 2017. An exception report would be brought to the next Joint Committee meeting, by which time risks associated with the Local Investment and Risk Based Sourcing schemes would have been fully considered.

 

            RESOLVED: That the update be noted.

22.

Finance pdf icon PDF 401 KB

Minutes:

The Joint Committee received a report of the Head of Strategic Procurement (People) providing an update on the 6-month review of STAR finances in terms of reserves, staffing, running costs, and income.

 

            RESOLVED: That the report be noted.

23.

LOCAL INVESTMENT pdf icon PDF 236 KB

To receive a report of the Head of Strategic Procurement (Professional).

Minutes:

The Joint Committee received a report of the Head of Strategic Procurement (Professional), providing a brief summary of the Local Investment project. The report set out the actions and progress to date, as well detailing the indicative plans for further roll out of the scheme in Rochdale, Stockport and Trafford.

 

The Committee discussed the costs involved with the Spend Local and Risk Based Sourcing schemes and whether this had been considered as part of the overall process. Members also asked whether any targets had been set to monitor the schemes’ performance in the first year. The Director of STAR Procurement advised, as agreed in the initial report brought to the Joint Committee on 21 August 2017, that the project should run for at least a 12 month period before any targets were set. A data cleansing exercise was ongoing, and a stocktake of the businesses in the local areas would need to be conducted. Once a baseline had been developed, it would then be appropriate to set targets for the schemes’ performance. The Chairman and other Members agreed with this approach, but requested that any baseline data be shared with the Joint Committee once available.

 

It was requested that a detailed timeline be provided outlining when the roll out of the Project could be expected for Stockport and Trafford. It was confirmed that some engagement sessions had already taken place in Trafford, with others already planned for Stockport. Members advised of the positive feedback they had recently received at an engagement event when discussing STAR and its activities.

 

            RESOLVED: That the report be noted.

24.

SOCIAL VALUE pdf icon PDF 236 KB

To receive a report of the Head of Strategic Procurement (Place).

Minutes:

The Joint Committee received a report of the Head of Strategic Procurement (Place), demonstrating how STAR would measure the impact and outcomes of Social Value. The report also provided a summary of what Social Value was currently delivered by STAR as an organisation, as well as providing an update on other Social Value developments.

 

The Joint Committee discussed how STAR could better involve and engage third sector organisations and volunteer groups like Thrive to ensure Social Value was delivered in Trafford. Discussions also took place on how Social Value would be monitored and measured as part of contract delivery. STAR would continue to work on a system of ensuring Social Value was being delivered, advising that contract management would be key, and that Social Value delivery could be considered as part of negotiating future contract extensions.

 

The aim would be to make the STAR Local Authorities a hotbed for Social Value, ensuring that this was a local priority for the three Councils whilst also considering Social Value in the wider Greater Manchester context.

 

            RESOLVED: That the report be noted.

25.

DATE AND TIME OF NEXT MEETING

To confirm the arrangements for the next meeting(s).

Minutes:

It was confirmed that the next meeting of the STAR Joint Committee would be at 2:00pm on Thursday 1 February, 2018 at Rochdale Council.

 

RESOLVED: That the time and date of the next meeting be noted.

26.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED: That the public be excluded from this meeting during consideration of the remaining item of business because of the likelihood of disclosure of “exempt information” which falls within Paragraph 3 of schedule 12A of the Local Government Act 1972, as amended.

27.

GROWTH PLAN

To receive a verbal update of the Director of STAR Procurement.

Minutes:

The Joint Committee received a verbal update of the Director of STAR Procurement providing an update on STAR’s Growth Plan. The STAR Board were set to meet and discuss the Plan at a session on 14 December 2017. Following this, a report would be brought to the next Joint Committee meeting scheduled for 1 February 2018 for Members’ consideration.

 

STAR continued to lead on some Greater Manchester procurement projects, which provided valuable experience of leading large projects. Members also discussed potential new partners, as well as the impending Joint Commissioning arrangements between the Local Authorities and their respective Clinical Commissioning Groups. The Joint Committee were keen to understand how the new arrangements would work in the context of STAR.

 

            RESOLVED: That the update be noted.