To receive and if so determined, to approve as a correct record the Minutes of the meeting held on 6^th November, 2018.

RESOLVED: That the Minutes of the meeting held on 6 November, 2018 be approved as a correct record and signed by the Chairman.

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code(s) of Conduct.

No declarations of interests were made by Members.

To receive a verbal report of the Principal Solicitor (Corporate and Commercial), Trafford Council.

The Principal Solicitor (Corporate and Commercial), Trafford Council informed the committee that the Joint Committee delegation had been agreed and the old committee disestablished.  A new committee had been formed and Tameside Council was formally welcomed on board under the new committee.

To receive a report of the Procurement Business Partner, STAR Procurement.

The Joint Committee received a report of the Procurement Business Partner, STAR Procurement seeking agreement to the implementation of the Responsible Procurement Strategy 2019-22.

Members were informed that the current strategy had been agreed in August 2017.  The Responsible Procurement Strategy 2019-22 would replace the previous Procurement Strategy and build on and enhance this strategy.  The strategy would continue to follow the five objectives of STAR and demonstrate commitment to other strategies which are integral to the work of STAR.

The Joint Committee was informed that procurement documents would be linked to the strategy once it was published.

Members sought clarification on how the success of the strategy was monitored and whether an update on the strategy would be given to the Joint Committee before 2020.

RESOLVED: That the Responsible Procurement Strategy 2019-22 is implemented as per the report.

To receive a report of the Assistant Director, STAR Procurement.

(Note: N. Bishop declared a personal and prejudicial interest at this point in the proceedings as she is a member of the governing body of Trafford CCG and left the room during consideration of this item.)

The Joint Committee was informed that Trafford CCG wanted to join STAR Procurement as an extension to the Trafford Council Partnership.  There would be an additional income of £55k per annum for the extension and if agreed Trafford CCG would join as an extension from April 2019.  The needs of the CCG would be reviewed on an annual basis.  There would be no additional members to the Joint Committee as a result of the extension of the Trafford membership.

The position would be reviewed after twelve months including the cost for Trafford CCG.

RESOLVED –

(1)          That the Joint Committee agrees to extend the Trafford Council partnership with STAR to Trafford CCG.

(2)          That the Joint Committee agrees to the income fee of £55k per annum for the extension of the Trafford Council partnership with STAR to Trafford CCG.

(3)          That Trafford CCG will become an extension of the Trafford Council partnership with STAR from April 2019 onwards.

To receive a report of the Assistant Director, STAR Procurement.

The Joint Committee received a report of the Assistant Director STAR Procurement detailing STAR’s performance against its Key Performance Indicators (5 Star) and Management Indicators for the period 2018-19 Quarters 2 and 3.  The report also sought the Joint Committee’s approval of the 5 STAR Measures proposed for 19/20 which would reflect the direction of travel for savings and Social Value and enhance reporting.

Members were advised of the performance against the 5 STAR performance measures up to the end of quarter 3 2018/19.  It was noted that the target for Social Value hadn’t been achieved yet so more work was needed on this in quarter 4.

It was requested that the pie chart was updated and emailed to all the Committee again as there were not legends for all items.

It was noted that the same KPI’s would be used for 2019/20.  The ratified savings would be increased to 5.2million and the income would be £150,000 which remains the same as 2018/19.

Members discussed the ratified savings and how the target had been determined.  It was noted that it did not reflect the CCG joining STAR.

            RESOLVED –

(1)          That the report be noted.

(2)          That the ratified savings for 2019/20 be reviewed and the other 5 STAR measures be agreed as per the proposal set out in the report.

To confirm the arrangements for the next meeting(s).

The Committee were informed that a date for the next meeting had not been arranged.

Motion (Which may be amended as Members think fit):

That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED: That the public be excluded from this meeting during consideration of the following items on the agenda because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as specified.

To receive a presentation by the Director, STAR Procurement.

The Joint Committee received a presentation by the Director, STAR Procurement on the current position of STAR.

            RESOLVED: That the presentation be noted.

To receive a report of the Director, STAR Procurement.

The Joint Committee received a report of the Director, STAR Procurement which provided an overview of the Social Value Portal, considered how the portal supports the GMCA Social Value Policy and how the portal supports the contract management and measurement of Social Value in contracts.

            RESOLVED

(1)          That the procurement of the Social Value Portal for a three year period be approved.

(2)          That the commercial structure to support the operation of the Social Value Portal be approved.