Agenda and draft minutes

Venue: No. 1 Committee Room, Rochdale Town Hall, The Esplanade, Rochdale, OL16 1AB

Contact: Fabiola Fuschi, Governance Officer 

Items
No. Item

11.

ATTENDANCES

To note attendances, including Officers and any apologies for absence.

Minutes:

In the absence of Councillor Ryan, the meeting was not quorate. However, Members agreed to proceed and make their intentions known, subject to ratification of decisions at the next meeting of the Joint Committee in March 2020.

12.

MINUTES pdf icon PDF 275 KB

To receive and if so determined, to approve as a correct record the Minutes of the meeting held on 18 September, 2019.

Minutes:

Members were minded to approve the minutes of the meeting held on 18th September 2020 as a correct record.

13.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code(s) of Conduct.

Minutes:

There were no declarations of interest received.

14.

5-STAR 2019/20 Q2 PROGRESS REPORT pdf icon PDF 400 KB

To consider a report of the Assistant Director of STAR Procurement.

Minutes:

The Committee gave consideration to a progress report of the Assistant Director of STAR Procurement which sought to inform of the Quarter 2 performance measures for 2019/20.

 

Members sought and received clarification on the percentage of contract let with a Social Value Key Performance Indicator (KPI). Officers explained that, in order to encourage bidders to fill the Social Value section, a clause could be included which, if not completed, would preclude progress to the next stage of the bidding process. Committee Members also commented on how well received the social value concept was amongst the other elected members in their authorities. Members queried about opportunities to offer STAR Procurement’s services to other organisations and officers explained that there was already an interest at national level, with opportunities to go into specialist areas.

 

Members were minded to note the content of the report and agree the reporting of progress against Partner targets.

15.

SOCIAL VALUE UPDATE

To receive a presentation from the Assistant Director of STAR Procurement.

Minutes:

The Joint Committee received a presentation of the Director of STAR Procurement on Social Value and progress made in implementing this measure in the procurement process of the four constituent authorities. 

 

The Director outlined the STAR Procurement’s business plan and the five key performance indicators. In addition to traditional criteria such as quality and price, bidders’ offers were evaluated considering their Social Value weighting which, for contracts over £25,000, was 20%. Bidders could choose which of the TOMs (Themes, Outputs and Measures) would be delivered as part of their social offer. However, STAR was taking a step further requesting that the bidders’ social offer was aligned to the Councils’ priorities or to the needs of a specific ward or area within one of the Councils. 

 

The Director reported that Month 8 position had registered 146 tenders through the Social Value Portal; 39 contracts had been awarded and, for every pound spent, there had been a 26% returned added value. The Director also showed four case studies, one per each of the four constituent authorities. The case studies demonstrated the percentage of return in social value of each of the works completed.   

 

Members sought and received clarification on how social value would link with Greater Manchester’s green agenda. The Director explained that the environment was one of the Social Value’s themes that bidders had to consider in the procurement process. However, an education campaign might be necessary to support embedding the Social Value concept. Members queried how STAR Procurement engaged with businesses in Greater Manchester and how social value was monitored. The Director explained that there was a strategy in place to engage with businesses in Greater Manchester; social value was monitored contractually, as the Councils had the power to enforce it. 

 

Members were minded to note the update on Social Value.

 

16.

URGENT BUSINESS (IF ANY)

Any other item or items which by reason of special circumstances (to be specified), the Chairman of the meeting is of the opinion should be considered at this meeting as a matter of urgency.

Minutes:

There were no items of urgent business received.

17.

DATE AND TIME OF NEXT MEETING

To confirm that the next meeting will be held at 2.00 p.m. on Wednesday 25 March 2020 at Trafford Town Hall.

Minutes:

Members noted that the next meeting would take place on Wednesday 25th March 2020 at Trafford Town Hall.

18.

EXCLUSION RESOLUTION

Motion (Which may be amended as Members think fit):

 

         That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

Members agreed that that the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within category three the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

19.

STAR PROCUREMENT BUDGET POSITION Q2 2019/20 INCLUDING SUSTAINABLE GROWTH

To consider a report of the Assistant Director of STAR Procurement.

Minutes:

Members considered a report of the Assistant Director STAR Procurement on the budget position quarter 2 2019/20 and sustainable growth. Members sought and received clarification on some aspects of the report.

 

Members were minded to consider the STAR Procurement budget position at quarter 2 2019/20 and support the ambition to secure sustainable growth.