Agenda and draft minutes

Venue: Stockport Town Hall, Committee Room 2&3, Edward St, Stockport SK1 3XE

Contact: Fabiola Fuschi, Governance Officer 

Items
No. Item

1.

ATTENDANCES

To note attendances, including Officers and any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Ali. Councillor Brett attended the meeting as a substitute.

2.

MINUTES pdf icon PDF 135 KB

To receive and if so determined, to approve as a correct record the Minutes of the meeting held on 19th June 2019

Minutes:

RESOLVED that the minutes of the STAR Joint Committee meeting held on 19th June 2019 be approved as a correct record.

3.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code(s) of Conduct.

Minutes:

There were no declarations of interest received.

4.

URGENT BUSINESS (IF ANY)

Any other item or items which by reason of special circumstances (to be specified), the Chairman of the meeting is of the opinion should be considered at this meeting as a matter of urgency.

Minutes:

There were no items of urgent business received.

5.

5 STAR 2019/20 Quarter 1 Progress Report pdf icon PDF 273 KB

Minutes:

The Committee considered a progress report of the Assistant Director STAR Procurement on Quarter 1 performance measures for 2019/20. The report outlined that the figure for ratified savings was just short of the Q1 target. However, officers were confident that the target would be reached at the second quarter. With regard to Social Value, although this measure was not on target this quarter, Officers reported an increase in the use of Social Value Portal which, together with training with Partners, would lead to a better performance on Quarter 2. Officers highlighted that this was the first year that Social Value TOMs (Themes, Outputs and Measures) were included in the performance report; a presentation on Local Spend and Social Value was one of the items of today’s agenda. Officers went on to illustrate the other measures and related performance.

 

Members sought clarification on the return on investment. Officers explained that they would consider what had been delivered in the past five years and share it with the Joint Committee as part of 5 STAR Reporting in Quarter 3.

 

RESOLVED

1.     That the content of the Quarter 1 performance report for 2019/20 be noted;

2.     That it be agreed that individual partner target for savings be at least two times return on investment.

 

6.

Quality Management System Policy Statement Update pdf icon PDF 235 KB

Minutes:

The Committee gave consideration to a progress report of the Assistant Director STAR Procurement which informed of the Quality Management System for the organisation. Officers explained that the STAR Quality Policy Statement had been updated to reflect Tameside Council joining STAR Procurement and the change in the Joint Committee membership.

 

RESOLVED

1.    That the content of the report be noted;

2.    That the STAR Procurement Quality Policy Statement be endorsed.

7.

DATE AND TIME OF NEXT MEETING

The next meeting of the STAR Joint Committee will take place on Wednesday 17th December 2019 at the Rochdale Town Hall’s

Minutes:

The Committee noted that the next meeting would take place on Wednesday 17th December 2019 at Rochdale Town Hall.

8.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED that the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within category three the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

 

9.

STAR Permanent Staff Structure

Minutes:

The Committee considered a report of the Director of STAR Procurement which provided an overview of the current interim structure and proposed a new permanent structure with related business case and costing.

 

RESOLVED  -

1.    That the content of the report be noted;

2.    That the new structure be approved and implemented during 2019/20.

10.

Local Spend and Social Value Update

Minutes:

The Director of STAR Procurement delivered a presentation on Local Spend Data 2018/19 and Social Value Portal Update 2019. Members sought and received clarification on some of the contents of the presentation.

 

RESOLVED –

1.     That the content of the presentation be noted;

2.    That a press release take place on statistics and Local Spend.