Venue: Council Chamber, Trafford Town Hall, Talbot Road, Stretford
Contact: Ian Cockill Democratic Services Officer
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Election of Mayor and Chair of Council To elect the Mayor who will be Chair of Council for the ensuing year and receive notification of the appointment of the Mayoress. Additional documents: Minutes: It was proposed, seconded, supported and
RESOLVED: That Councillor Tom Ross be and is hereby elected Mayor of the Borough of Trafford for the forthcoming municipal year.
The retiring Mayor presented the Requisition to the Mayor and invested him with the Chain and Badge of Office before Councillor Ross took the Chair.
THE WORSHIPFUL THE MAYOR (COUNCILLOR TOM ROSS) IN THE CHAIR
The Mayor returned thanks to the Council for his election and announced his intentions for prayers at future Council meetings. |
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Appointment of Deputy Mayor and Vice-Chair of Council To appoint the Deputy Mayor who will be Vice-Chair of Council for the ensuing year and receive notification of the appointment of his Deputy Mayoresses. Additional documents: Minutes: It was proposed, seconded, supported and
RESOLVED: That Councillor Robert Chilton be and is hereby appointed Deputy Mayor of the Borough of Trafford for the ensuing municipal year.
The Mayor invested Councillor Chilton with the Chain and Badge of Office. |
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Appointment of Mayoress Additional documents: Minutes: The Mayor announced that Councillor Anne Duffield would act as his Mayoress during the ensuing year.
The retiring Mayoress invested the Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers. |
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Appointment of Deputy Mayoress Additional documents: Minutes: The Deputy Mayor informed the Council that Mrs. Zoe Marshall would act as his Deputy Mayoress for the first half of his year in office and for the second half, Councillor Mrs. Laura Evans would act as his Deputy Mayoress.
The Mayoress invested the Deputy Mayoress and Councillor Mrs. Evans with the Chain and Badge of Office and presented them both with a bouquet of flowers. |
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Vote of Thanks A vote of thanks to the retiring Mayor and Mayoress. Additional documents: Minutes: It was proposed, seconded, supported and
RESOLVED: That the Council hereby place on record their appreciation for the manner in which Councillor Jonathan Coupe has carried out his duties as Mayor of the Borough of Trafford during his period of office and tender to him their best thanks in that connection. They also express their gratitude to his wife, Mrs. Dianne Coupe for the manner in which she has acted as his Mayoress.
The Mayor presented the retiring Mayor with a replica of the Badge of Office, a framed photograph and the Requisition from Councillor Coupe’s Mayoral Year.
The Mayoress presented the retiring Mayoress with a replica of the Badge of Office and a bouquet of flowers.
The retiring Mayor then responded to the vote of thanks, during which he expressed gratitude to his Chaplain, the Reverend Alex Clephane, Area Dean of Stretford. |
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Announcements Additional documents: Minutes: (a) Former Members of Council
It was with regret that the Mayor informed the Council that former Mayor of Trafford, Eric Crosbie had passed away following a period of illness. Former Councillor Crosbie was Mayor of the Borough in 1992 and represented the Urmston and Davyhulme East Wards from 1973 to 2004.
With sadness the Mayor also informed Members of the recent death of former Clifford Councillor Peter Dunnico who served on the Council from 1996 to 2000.
As a mark of respect the Council stood for a few moments silence to remember its former colleagues.
(b) Altrincham Football Club
The Council joined the Mayor in congratulating Altrincham Football Club on being crowned Evo-stik Premier Division Champions for 2017-18. |
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To approve as a correct record the Minutes of the Meeting of the Council held on 21 March 2018 for signature by the Mayor as Chairman. Additional documents: Minutes: That the Minutes of the Meeting of the Council held on 21 March 2018, be approved as a correct record and signed by the Chairman.
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Results of Elections of Councillors PDF 75 KB To receive a report of the Returning Officer on the results of the Poll held on 3 May 2018 for the respective wards of the Borough. Additional documents: Minutes: The Returning Officer submitted a report on the results of the Poll held on 3 May 2018 for the respective wards of the Borough.
The Mayor congratulated all those who were successfully elected and welcomed Councillors Thomas Carey, Geraldine Coggins, Jayne Dillon, Daniel Jerrome, Steven Longden, Adele New, Liz Patel, Jane Slater, Simon Thomas and Graham Whitham to their first Council meeting.
RESOLVED: That the list of newly elected Members and their Terms of Office be noted. |
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Leader of the Council To consider a report of the Chief Executive. Additional documents: Minutes: The Chief Executive submitted a report advising of the resignation of Councillor Sean Anstee as Leader of the Council and on the appointment to the position.
Councillor Sean Anstee was invited to address the meeting and reflecting upon his period of office also thanked all Members for their contributions. The Council’s Political Group Leaders, Councillors Andrew Western, Bowker and Coggins all expressed their respect for the passionate manner in which Councillor Anstee had led the Council and wished him every success going forward.
Turning to the business in hand it was moved by Councillor Hynes, seconded by Councillor Bowker and
RESOLVED -
(1) That the resignation of Councillor Sean Anstee as Leader of the Council, with effect from 23 May 2018, be noted.
(2) That Councillor Andrew Western be elected Leader of the Council for a fixed term of office from this date of election to the first Annual Meeting of the Council after his normal day of retirement as a councillor in 2019.
Councillor Andrew Western returned thanks for his election and looked forward to working with all across the Council Chamber. |
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Membership of the Executive To note the membership of the Executive Cabinet, including the Deputy Leader, as appointed by the Leader of the Council. Additional documents: Minutes: The Chief Executive submitted a report advising on the appointment of the Executive and a Deputy Leader of the Council.
RESOLVED –
(1) That the Council notes that the Leader of Council has determined that the Executive shall comprise himself plus 9 Councillors.
(2) That the Council notes that the Leader of the Council appoints the membership of the Executive and a Deputy Leader for the 2018/19 municipal year, as follows:
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Shadow Executive To note the membership of the Shadow Executive. Additional documents: Minutes: RESOLVED: That the membership of the Shadow Executive, as set out below, for the 2018/19 Municipal Year be noted:
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Council Committees To receive a report on the Committees of the Council, their composition, membership and terms of reference for the 2018/19 Municipal Year. Additional documents:
Minutes: The Director of Legal and Democratic Services submitted a report inviting the Council to agree the Committees of the Council, their size, political composition, membership and terms of reference for the 2018/19 Municipal Year.
In accordance with the provisions of the Local Government and Housing Act 1989, the Chief Executive had been notified of the following political groups on the Council:
Labour Group - 30 Members Conservative Group - 29 Members Liberal Democrat Group - 2 Members Green Party Group - 2 Members
The regulations provided for the composition of Committees to be in accordance with the political balance of the 63 Members of the Council.
RESOLVED –
(1) That the composition of the various standing Committees, as set out in Appendix 1 to the report, including the establishment of a Children and Young People’s Scrutiny Committee, be approved.
(2) That the Terms of Reference for each Committee, as set out in Appendix 2 to the report, be approved.
(3) That Council approves the membership of Committees for the 2018/19 Municipal Year, as set out below, including the appointment of each Committee Chair (CH) and Vice-Chair (V-CH) and notes the nominated Opposition Spokesperson (OS), where appropriate:
ACCOUNTS AND AUDIT COMMITTEE
EMPLOYMENT COMMITTEE
LICENSING COMMITTEE
PLANNING DEVELOPMENT CONTROL COMMITTEE
STANDARDS COMMITTEE
Non-Voting Co-optees (5)
2 Parish Representatives: Mr. A. Rudden and 1 vacancy 3 Independent Members: Mr. D. Goodman, Mr. C. Griffiths and Mr. R. Brown
Independent Persons of the Hearing Panel (2) (under Section 28 of the Localism Act 2011): Ms. N. Jackson and Mr. M. Whiting
SCRUTINY COMMITTEE
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Appointments to Outside and Independent Bodies To receive a report on Council appointments to outside and independent bodies. Additional documents:
Minutes: The Chief Executive submitted a report proposing the appointment of representatives to outside and independent bodies relating to the service areas and functions of the Council.
RESOLVED –
(1) That approval be given to the appointment of representatives to those outside and independent bodies set out in Appendix 1 to the report.
(2) That the Chief Executive, in consultation with the relevant Group Leader(s), be delegated authority to appoint members to any outside body vacancy that remains or arises after this Annual Meeting and to any other bodies to which the Council is required to make appointments (and to report back to Council on any changes or new appointments so made).
(3) That the persons named in Appendix 2 to the report be authorised to sit on the Statutory School Appeals Committee for the 2018/19 Municipal Year and that the Director of Legal and Democratic Services be delegated authority to make changes to this list and to set up School Admission Appeals Committees including the appointment of Chairmen. |
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Timetable of Council and Committee Meetings To approve a timetable of meetings for 2018/19. Additional documents: Minutes: RESOLVED: That the timetable of Council and Committee meetings for the 2018/19 Municipal Year be approved.
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Delegated Decisions and Urgent Action for Committees To approve the following arrangements for dealing with delegated decisions and urgent action:
(a) Delegated Decisions
That where, under the approved scheme of delegation, decisions may be taken by Officers in consultation with non-Executive Members then in the absence of any specific arrangements having been made, the Officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.
(b) Urgent Action
That, in situations which require emergency action the Chief Executive or the appropriate Officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2019, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report for information, to the Committee in question. Additional documents: Minutes: RESOLVED -
(1) That where, under the approved Scheme of Delegation, decisions may be taken by officers in consultation with non-Executive Members, then in the absence of any specific arrangements having been made, the officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.
(2) That, in situations which require emergency action, the Chief Executive or the appropriate officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2019, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report, for information, to the Committee in question. |
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Delegation of Functions and Amendments to the Constitution To receive a report of the Director of Legal and Democratic Services and Monitoring Officer. Additional documents:
Minutes: The Director of Legal and Democratic Services and Monitoring Officer submitted a report confirming the arrangements for the delegation of Council (non-Executive) and Executive functions and seeking to amend the Constitution of the Council to incorporate these arrangements.
RESOLVED –
(1) That Council notes that Executive functions not covered by the Officers’ Scheme of Delegation are delegated by the Leader of the Council as follows:
(a) Executive Terms of Office are delegated to individual Executive Members as set out in the Executive Members’ Scheme of Delegation;
(b) all other functions are delegated to the Executive.
(2) That the Scheme of Delegation to Officers be approved.
(3) That the Director of Legal and Democratic Services be authorised to amend the Constitution of the Council in accordance with and as a consequence of this report and other decisions made by the Council at this Annual Meeting.
(4) That Council notes that further revisions may be made to the delegation of functions and that the Director of Legal and Democratic Services be authorised to amend the Constitution following consultation with the Leader of the Council and Chief Executive. |
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Executive Decisions Taken Under Special Urgency (Regulation 11) Provisions The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 provide that a report should be made periodically to Council on Executive Key Decisions which have been taken under the Special Urgency provisions set out in Regulation 11. Council is advised that no decisions have been taken under these provisions since the previous Annual Council Meeting. Additional documents: Minutes: RESOLVED: That, in accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Council notes that, since the last Annual Meeting on 24 May 2017, no Executive Key Decisions have been taken under the Special Urgency provisions set out in Regulation 11. |