Referring to the shock and sadness of the explosive attack at the Manchester Arena on the Monday night, just 2 days earlier, the Mayor invited the Council to stand in remembrance of those, many of them so young, who had so tragically lost their lives or had been injured.

The Mayor paid tribute to the exceptional response of the emergency services and was confident that the whole of Greater Manchester would stand strong against such deplorable acts of terror, remain vigilant and do everything possible to support those affected.

To elect the Mayor who will be Chairman of Council for the ensuing year and receive notification of the appointment of the Mayoress.

It was proposed, seconded, supported and

        RESOLVED: That Councillor Jonathan Coupe be and is hereby elected Mayor of the Borough of Trafford for the forthcoming municipal year.

The retiring Mayor presented the Requisition to the Mayor and invested him with the Chain and Badge of Office before Councillor Coupe took the Chair.

THE WORSHIPFUL THE MAYOR

(COUNCILLOR JONATHAN COUPE) IN THE CHAIR

The Mayor returned thanks to the Council for his election and announced that Reverend Alex Clephane, Area Dean of Streford, would be his Chaplain.

To appoint the Deputy Mayor who will be Vice-Chairman of Council for the ensuing year and receive notification of the appointment of the Deputy Mayoress.

It was proposed, seconded, supported and

        RESOLVED:  That Councillor Tom Ross be and is hereby appointed Deputy Mayor of the Borough of Trafford for the ensuing municipal year.

The Mayor invested Councillor Ross with the Chain and Badge of Office.

The Mayor announced that his wife, Mrs. Diane Coupe, will act as his Mayoress during the ensuing year.

The retiring Mayoress invested the Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers.

The Deputy Mayor informed the Council that Councillor Anne Duffield, would act as his Deputy Mayoress during the ensuing year.

The Mayoress invested the Deputy Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers.

A vote of thanks to the retiring Mayor and Mayoress.

It was proposed, seconded, supported and

        RESOLVED:  That the Council hereby place on record their appreciation for the manner in which Councillor Judith Lloyd has carried out her duties as Mayor of the Borough of Trafford during her period of office and tender to her their best thanks in that connection. They also express their gratitude to Ms. Noelle Ryder for the manner in which she has acted as her Mayoress.

The Mayor presented the retiring Mayor with a replica of the Badge of Office, a framed photograph, the Requisition for Councillor Lloyd’s Mayoral Year and a bouquet of flowers.

The Mayoress presented the retiring Mayoress with a replica of the Badge of Office and a bouquet of flowers.

The retiring Mayor then responded to the vote of thanks, during which she expressed gratitude to her Chaplain, Father McMahon.

To approve as a correct record the Minutes of the Meeting of the Council held on 29 March 2017 for signature by the Mayor as Chairman.

That the Minutes of the Meeting of the Council held on 29 March 2017, be approved as a correct record and signed by the Chairman.

To note the result of the Poll held on 4 May 2017 for the Broadheath Ward of the Borough.

The Returning Officer submitted a report on the result of the Poll held on 4 May 2017 for the Broadheath ward of the Borough.

Offering his congratulations, the Mayor welcomed Councillor Whyte to her first Council meeting.

RESOLVED:  That the Council notes the election of Amy Marie Whyte as an elected Member to hold office for the Broadheath Ward Office until May 2018.

To note the membership of the Executive Cabinet, including the Deputy Leader, as appointed by the Leader of the Council.

The Chief Executive submitted a report advising on the appointment of the Executive and a Deputy Leader of the Council.

RESOLVED –

(1)        That the Council notes that the Leader of Council has determined that the Executive shall comprise himself plus 8 Councillors.

(2)        That the Council notes that the Leader of the Council appoints the membership of the Executive and a Deputy Leader for the 2017/18 municipal year, as follows:

(3)        That the Council notes the roles of Deputy Executive Members and  the appointments made by the Leader of the Council as set out below:

To note the membership of the Shadow Executive.

RESOLVED: 

(1)        That the membership of the Shadow Executive, as set out below, for the 2017/18 Municipal Year be noted:

(2)        That the Council notes the appointment of Shadow Deputy Executive Members as follows:

To receive a report on the Committees of the Council, their composition, membership and terms of reference for the 2017/18 Municipal Year.

The Director of Legal and Democratic Services submitted a report inviting the Council to agree the Committees of the Council, their size, political composition, membership and terms of reference for the 2017/18 Municipal Year.

In accordance with the provisions of the Local Government and Housing Act 1989, the Chief Executive had been notified of the political groups on the Council, as set out below, and that 1 member was not attached to any group:

Conservative Group                  -   34 Members

Labour Group                           -   25 Members

Liberal Democrat Group            -     3 Members

The regulations provided for the composition of Committees to be in accordance with the political balance of the 63 Members of the Council.

        RESOLVED –

(1)        That the composition of the various standing Committees, as set out in Appendix 1 to the report, be approved.

(2)        That the Terms of Reference for each Committee, as set out in Appendix 2 to the report, be approved.

(3)        That Council approves the membership of Committees for the 2017/18 Municipal Year, as set out below, including the  appointment of Chairman (CH) and Vice-Chairman (V-CH) and notes the nominated Opposition Spokesperson (OS), where appropriate:

ACCOUNTS AND AUDIT COMMITTEE

EMPLOYMENT COMMITTEE

LICENSING COMMITTEE

PLANNING DEVELOPMENT CONTROL COMMITTEE

STANDARDS COMMITTEE

Non-Voting Co-optees (5)

2 Parish Representatives: Mr. A. Rudden and Mr. S. Neild

3 Independent Members: Mr. D. Goodman, Mr. C. Griffiths and

                                        Mr. R. Brown

Independent Persons of the Hearing Panel (2)

(under Section 28 of the Localism Act 2011):      Ms. N. Jackson and

                                                                   Mr. M. Whiting

SCRUTINY COMMITTEE

Ex-Officio (Non-Voting Member): Chairman  ...  view the full minutes text for item 11.

To receive a report on Council appointments to outside and independent bodies.

The Chief Executive submitted a report proposing the appointment of representatives to outside and independent bodies relating to the service areas and functions of the Council. 

        RESOLVED –

(1)        That approval be given to the appointment of representatives to those outside and independent bodies set out in Appendix 1 to the report.

(2)        That the Chief Executive, in consultation with the relevant Group Leader(s), be delegated authority to appoint members to any outside body vacancy that remains or arises after this Annual Meeting and to any other bodies to which the Council is required to make appointments (and to report back to Council on any changes or new appointments so made).

(3)        That the persons named in Appendix 2 to the report be authorised to sit on the Statutory School Appeals Committee for the 2017/18 Municipal Year and that the Director of Legal and Democratic Services be delegated authority to make changes to this list and to set up School Admission Appeals Committees including the appointment of Chairmen.

To approve a timetable of meetings for 2017/18.

RESOLVED:  That the timetable of Council and Committee meetings for the 2017/18 Municipal Year be approved.

To approve the following arrangements for dealing with delegated decisions and urgent action:

(a)        Delegated Decisions

That where, under the approved scheme of delegation, decisions may be taken by Officers in consultation with non-Executive Members then in the absence of any specific arrangements having been made, the Officer shall consult the appropriate Chairman, Vice-Chairman and Opposition Spokesperson.

(b)    Urgent Action

That, in situations which require emergency action the Chief Executive or the appropriate Officer, in consultation with the Chairman and Vice-Chairman of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2018, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report for information, to the Committee in question.

RESOLVED -

(1)    That where, under the approved Scheme of Delegation, decisions may be taken by officers in consultation with non-Executive Members, then in the absence of any specific arrangements having been made, the officer shall consult the appropriate Chairman, Vice-Chairman and Opposition Spokesperson.

(2)    That, in situations which require emergency action, the Chief Executive or the appropriate officer, in consultation with the Chairman and Vice-Chairman of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2018, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report, for information, to the Committee in question.

To receive the following reports of the Director of Legal and Democratic Services and Monitoring Officer:

The Director of Legal and Democratic Services and Monitoring Officer submitted a report confirming the arrangements for the delegation of Council (non-Executive) and Executive functions and seeking to amend the Constitution of the Council to incorporate these arrangements.

RESOLVED –

(1)    That Council notes that Executive functions not covered by the Officers’ Scheme of Delegation are delegated by the Leader of the Council as follows:

(a)    Executive Terms of Office are delegated to individual Executive Members as set out in the Executive Members’ Scheme of Delegation;

(b)    all other functions are delegated to the Executive.

(2)    That the Scheme of Delegation to Officers be approved.

(3)    That the Director of Legal and Democratic Services be authorised to amend the Constitution of the Council in accordance with and as a consequence of this report and other decisions made by the Council at this Annual Meeting.

The Director of Legal and Democratic Services and Monitoring Officer submitted a report advising on a review of the Council’s Constitution and detailing a number of proposed minor amendments to bring the Constitution up to date.

RESOLVED: That the amendments to the Constitution, as summarised in the report, be approved.

The Director of Legal and Democratic Services and Monitoring Officer submitted a report presenting a Code of Practice for Members and Officers involved with the determination of applications for planning permission by the Planning Committee, drawn up in response to suggestions from the Standards and Planning Committees.

RESOLVED: That the Planning Committee Code of Practice, as set out in Appendix 1 to the report, be adopted and that the Director of Legal and Democratic Services be authorised to incorporate the Code in the Council’s Constitution.

The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 provide that a report should be made periodically to Council on Executive Key Decisions which have been taken under the Special Urgency provisions set out in Regulation 11.

Council is advised that, since the previous Annual Council Meeting and with due notice having been given, one decision, in respect of the following matter, has been taken under these provisions:

•              Procurement of Gas Supplier  - decision taken 23 December 2016

RESOLVED: That, in accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Council notes that, since the last Annual Meeting on 25 May 2016, one Executive Key Decision, in respect of the following matter, had been taken under the Special Urgency provisions set out in Regulation 11:

Procurement of Gas Supplier – decision taken 23 December 2016.

To consider a report of the Director of Legal and Democratic Services.

The Director of Legal and Democratic Services submitted a report requesting the Council to consider a dispensation under the six-month rule under the Local Government Act 1972 and to excuse the non-attendance of Councillor Matthew Sephton at Council meetings until 30 July 2017.

It was moved and seconded that a dispensation for Councillor Matthew Sephton from attending meetings of the Council until 30 July 2017, be approved in order to avoid Councillor Sephton ceasing to be a member of the authority under Section 85 of the Local Government Act 1972.

The Motion was put to the vote and declared carried.

RESOLVED: That a dispensation for Councillor Matthew Sephton from attending meetings of the Council until 30 July 2017, be approved in order to avoid Councillor Sephton ceasing to be a member of the authority under Section 85 of the Local Government Act 1972.