To elect the Mayor who will be Chairman of Council for the ensuing year and receive notification of the appointment of the Mayoress.

It was proposed, seconded, supported and

        RESOLVED: That Councillor Dylan Butt be and is hereby elected Mayor of the Borough of Trafford for the forthcoming municipal year.

The retiring Mayor presented the Requisition to the Mayor and invested him with the Chain and Badge of Office. Councillor Butt took the Chair and returned thanks to the Council for his election.

THE WORSHIPFUL THE MAYOR

(COUNCILLOR DYLAN BUTT) IN THE CHAIR

To appoint the Deputy Mayor who will be Vice-Chairman of Council for the ensuing year and receive notification of the appointment of the Deputy Mayoress.

It was proposed, seconded, supported and

        RESOLVED:  That Councillor Ejaz Malik be and is hereby appointed Deputy Mayor of the Borough of Trafford for the ensuing municipal year.

The Mayor invested Councillor Malik with the Chain and Badge of Office.

The Mayor announced that his wife, Mrs. Farah Butt would act as his Mayoress during the ensuing year.

The retiring Consort invested the Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers.

The Deputy Mayor informed the Council that his wife, Mrs. Malik would act as his Deputy Mayoress during the ensuing year.

The Mayoress invested the Deputy Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers.

A vote of thanks to the retiring Mayor and Consort.

It was proposed, seconded, supported and

        RESOLVED:  That the Council hereby place on record their appreciation for the manner in which Councillor Mrs. Patricia Young has carried out her duties as Mayor of the Borough of Trafford during her period of office and tender to her their best thanks in that connection. They also express their gratitude to Councillor Michael Young for the manner in which he has acted as her Consort.

The Mayor presented the retiring Mayor with a replica of the Badge of Office, a framed photograph and the Requisition from her Mayoral year and a bouquet of flowers.

The Mayoress presented the retiring Consort with a replica of the Badge of Office and a gift.

The retiring Mayor then responded to the vote of thanks and expressed gratitude to Councillor Mrs. Evans for her work on behalf of her Charity Committee and presented her with a bouquet of flowers.

To approve as a correct record the Minutes of the Meeting of the Council held on 13 March 2013 and the Extraordinary Meeting of the Council held on 30 April 2013 for signature by the Mayor as Chairman.

RESOLVED: That the Minutes of the Meeting of the Council held on 13 March 2013 and the Extraordinary Meeting of the Council held on 30 April 2013, be approved as correct records and signed by the Chairman.

To note the membership of the Executive Cabinet, including the Deputy Leader, as appointed by the Leader of the Council.

The Chief Executive submitted a report concerning the appointment of the Executive and a Deputy Leader of the Council.

        RESOLVED –

(1)    That the Council notes that the Leader of Council has determined that the Executive shall comprise himself plus 9 Councillors.

(2)    That the Council notes that the Leader of the Council appoints the membership of the Executive and a Deputy Leader for the 2013/14 municipal year, as follows:

To note the membership of the Shadow Executive.

        RESOLVED:  That the membership of the Shadow Executive, as set out below, for the 2013/14 municipal year be noted:

To receive a report on the Committees of the Council, their composition, membership and terms of reference for the 2013/14 Municipal Year.

The Chief Executive submitted a report inviting the Council to agree the Committees of the Council, their size, political composition, membership and terms of reference for the 2013/14 municipal year. In accordance with the provisions of the Local Government and Housing Act 1989, the Acting Chief Executive had been informed of the following political groups on the Council:

        Conservative Group          -     34 Members

        Labour Group                   -     25 Members

        Liberal Democrat Group    -       4 Members

The regulations provided for the composition of Committees to be in accordance with the political balance of the 63 Members of the Council.

        RESOLVED –

(1)        That the composition of the various standing Committees, as set out in Appendix 1 to the report, be approved.

(2)        That the Terms of Reference for each Committee, as set out in Appendix 2 to the report, be approved.

(3)        That Council approves the membership of Committees for the 2013/14 Municipal Year, as set out below, including the  appointment of Chairman (CH) and Vice-Chairman (V-CH) and notes the nominated Opposition Spokesperson (OS), where appropriate:

ACCOUNTS AND AUDIT COMMITTEE

EMPLOYMENT COMMITTEE

        LICENSING COMMITTEE

PLANNING DEVELOPMENT CONTROL COMMITTEE

STANDARDS COMMITTEE

Non-Voting Co-Optees (5)

2 Parish Representatives: Mrs. S. Royle and 1 Vacancy

3 Independent Members:    Mr. D. Goodman, Mr. C. Griffiths and

                                         1 Vacancy

Independent Persons Of The Hearing Panel (2)

(under Section 28 of the Localism Act 2011): Ms. N. Jackson and

                                                                   Mr. M. Whiting

SCRUTINY COMMITTEE

Ex-Officio (Non-Voting Member): Chairman of Health Scrutiny Committee – Councillor Judith Lloyd

Co-Opted Members for Education Matters:

Church Representatives (Voting Members)

Church  ...  view the full minutes text for item 9.

To receive a report on Council appointments to outside and independent bodies.

The Chief Executive submitted a report proposing the appointment of representatives to a number of outside and independent bodies. 

        RESOLVED -

(1)        That approval be given to the appointment of representatives to those outside and independent bodies set out in Appendix 1 to the report.

(2)        That the Chief Executive, in consultation with the relevant Group Leader(s), be delegated authority to appoint members to any outside body vacancy that remains or arises after this Annual Meeting and to any other bodies to which the Council is required to make appointments (and to report back to Council on any changes or new appointments so made).

(3)        That the persons named in Appendix 2 to the report be authorised to sit on the Statutory School Appeals Committee for the 2013/14 Municipal Year and that the Acting Director of Legal and Democratic Services be delegated authority to make changes to this list and to set up School Admission Appeals Committees including the appointment of Chairmen.

To approve a timetable of meetings for 2013/14.

RESOLVED:  That the timetable of Council and Committee meetings for the 2013/14 Municipal Year be approved.

To approve the following arrangements for dealing with delegated decisions and urgent action:

(a)        Delegated Decisions

That where, under the approved scheme of delegation, decisions may be taken by Officers in consultation with non-Executive Members then in the absence of any specific arrangements having been made, the Officer shall consult the appropriate Chairman, Vice-Chairman and Opposition Spokesperson.

(b)    Urgent Action

That, in situations which require emergency action the Chief Executive or the appropriate Officer, in consultation with the Chairman and Vice-Chairman of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2014, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report for information, to the Committee in question.

        RESOLVED -

(1)    That where, under the approved Scheme of Delegation, decisions may be taken by officers in consultation with non-Executive Members, then in the absence of any specific arrangements having been made, the officer shall consult the appropriate Chairman, Vice-Chairman and Opposition Spokesperson.

(2)    That, in situations which require emergency action, the Chief Executive or the appropriate officer, in consultation with the Chairman and Vice-Chairman of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2014, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report, for information, to the Committee in question.

To receive a report of the Acting Director of Legal and Democratic Services and Monitoring Officer.

(Note: A number of extensive appendices - Amended versions of Parts 1-5 of the Constitution – are not being circulated in hard copy, however, these are available to view on the Council’s Website www.trafford.gov.uk > Home > Council and democracy > Councillors and Committees > Meetings, agenda, minutes > Meetings)

The Acting Director of Legal and Democratic Services and Monitoring Officer submitted a report confirming the arrangements for the delegation of Council (non-Executive) and Executive functions and seeking to amend the Constitution of the Council to incorporate these arrangements. The report advised on changes to the Officer Scheme of delegation and on a number of changes proposed following a review of the documents that form the Constitution.

RESOLVED –

(1)    That Council notes that Executive functions not covered by the Officers’ Scheme of Delegation are delegated by the Leader of the Council as follows:

(a)  functions are delegated to all individual Executive Members in accordance with the Scheme of Delegation set out in Part 3 of the Constitution; and

(b)  all other functions are delegated to the Executive.

(2)    That the Scheme of Delegation to Officers, as set out in Part 3 of the Constitution, be confirmed.

(3)    That the other amendments to Parts 1, 2, 4 and 5 of the Constitution be approved, with the exception of the Financial Procedure Rules which are deferred for consideration at a future meeting.

(4)    That the Acting Director of Legal and Democratic Services be authorised to amend the Constitution of the Council in accordance with and as a consequence of this report.