Agenda and minutes

Venue: Virtual Meeting

Contact: Ian Cockill  Governance Officer

Note: To access the live stream of the meeting, please paste the following into your browser's address bar: https://www.youtube.com/channel/UCjwbIOW5x0NSe38sgFU8bKg 

Items
No. Item

13.

Former Councillors John Davenport and David Homer

Minutes:

With regret, the Mayor announced that two former Members of the Council, Mr. John Davenport and Mr. David Homer had recently passed away. Former Councillor Davenport served the Timperley Ward from 1974-78 and again from 1984-88. Former Councillor Homer represented the Longford Ward from 1974-82 and was a former Mayor of Stretford.

 

The Council paused for a few moments silent reflection as a tribute to its former colleagues.

14.

Election of Mayor and Chair of Council

To elect the Mayor to serve until the Annual Council in May 2022, who will be Chair of Council until that time and receive notification of the appointment of the Mayoress.

Minutes:

It was proposed, seconded, supported and

 

        RESOLVED: That Councillor Laurence Walsh be and is hereby elected Mayor of the Borough of Trafford for the remainder of the Municipal Year and also for the 2021/22 Municipal Year.

 

THE WORSHIPFUL THE MAYOR

(COUNCILLOR LAURENCE WALSH) IN THE CHAIR

 

The Mayor returned thanks to the Council for his election via a pre-recorded video message and announced that his wife, Mrs. Rachel Walsh, would act as his Mayoress during his Mayoral term.

 

The Mayor also informed the Council that Father Gerald Murphy of St. Anthony of Padua, Stretford would be his Chaplain during his mayoral term of office.

15.

Appointment of Deputy Mayor and Vice-Chair of Council

To elect the Deputy Mayor to serve until the Annual Council in May 2022, who will be Vice-Chair of Council until that time and receive notification of the appointment of the Mayoress.

Minutes:

It was proposed, seconded, supported and

 

        RESOLVED:  That Councillor Chris Boyes be and is hereby appointed Deputy Mayor of the Borough of Trafford for the remainder of the Municipal Year and also for the 2021/22 Municipal Year.

 

The Deputy Mayor informed the Council that his wife, Mrs. Pamela Boyes, would act as his Deputy Mayoress during his term of office year.

16.

Vote of Thanks

A vote of thanks to the retiring Mayor and Mayoress.

Minutes:

It was proposed, seconded, supported and

 

         RESOLVED:  That the Council hereby place on record, their appreciation for the manner in which Councillor Rob Chilton has carried out his duties as Mayor of the Borough of Trafford during his period of office, and tender to him their best thanks in that connection.  They also express their gratitude to Mrs. Zoe Marshall for the manner in which she has acted as his Mayoress and to Mrs. Tilly Rothwell and his other friends and family, for the manner in which they have supported him and acted as his consort from time to time.

 

The retiring Mayor then responded to the vote of thanks and also thanked Reverend Barbara Sharp of St. Paul’s Church, Sale for acting as his Chaplain.

 

17.

Minutes pdf icon PDF 475 KB

To approve as a correct record the Minutes of the Meeting of the Council held on 30 September 2020, for signature by the Mayor as Chair of the Council.

Minutes:

That the Minutes of the Meeting of the Council held on 30 September 2020, be approved as a correct record and signed by the Chair.

18.

Councillor Anne Duffield

Minutes:

The Leader of the Council notified the Council that, due to work commitments, Councillor Anne Duffield would be standing down as a Member of Council on 30 November 2020 and took the opportunity to wish Anne, a former Mayoress of the Borough 2018/19, Chair of Licensing, member of numerous Committees and a past Shadow Executive Member, a fond farewell and all the best for the future. The Council joined with the Leader in placing on record it’s thanks to Councillor Duffield for her services to the people of Trafford since her election in May 2011 and wished her well for the future.

19.

Leader of the Council and Membership of the Executive pdf icon PDF 128 KB

To note the Leader of the Council’s continuing term of office and note that the Leader will appoint the membership of the Cabinet and a Deputy Leader.

Minutes:

The Chief Executive submitted a report concerning the Leader of the Council’s term of office and advising on the appointment of the Executive and a Deputy Leader.

 

        RESOLVED –

 

(1)        That the Council notes that Councillor Andrew Western continues as the Leader of the Council for a fixed term of office to the first Annual Meeting of the Council after his normal day of retirement as a councillor in 2023.

 

(2)        That the Council notes that the Leader of Council determines that the Executive shall comprise himself plus 9 Councillors.

 

(3)        That the Council notes that the Leader of the Council appoints the membership of the Executive and a Deputy Leader for the remainder of the 2020/21 municipal year, as follows:

 

Councillor

 

PORTFOLIO

 

Andrew Western

Leader of the Council (with portfolio responsibility for Sustainability and Climate Change)

Catherine Hynes (Deputy Leader)

Children’s Services (with all statutory children’s responsibilities)

Joanne Harding

Adult Social Care

Graham Whitham

Communities and Partnerships (with responsibility for Poverty Strategy)

Mike Freeman

Covid-19 Recovery and Reform

Liz Patel

Culture and Leisure

Stephen Adshead

Environmental and Regulatory Services

Tom Ross

Finance and Governance

Jane Slater

Health, Wellbeing and Equalities

James Wright

Housing and Regeneration

 

 

Non-Executive Portfolio

 

Karina Carter

Lead Member for Education 

 

(4)        That the Corporate Director of Governance and Community Strategy be authorised to make the necessary amendments to the Constitution arising as a result of these arrangements.

20.

Shadow Executive pdf icon PDF 184 KB

To note the membership of the Shadow Executive.

Minutes:

        RESOLVED: That the membership of the Shadow Executive, as set out below, for the remainder of the 2020/21 Municipal Year be noted:

        

Councillor

 

PORTFOLIO

 

Nathan Evans

Leader of the Opposition  (with portfolio responsibility for Sustainability and Climate Change)

Patrick Myers (Deputy Leader)

Finance and Governance

John Holden

Adult Social Care

Sean Anstee

Children’s Services (with all statutory children’s responsibilities)

Dr. Karen Barclay

Communities and Partnerships (with responsibility for Poverty Strategy)

Chris Boyes

Covid-19 Recovery and Reform

John Lamb

Culture and Leisure

Dylan Butt

Environmental and Regulatory Services

Miss Linda Blackburn

Health, Wellbeing and Equalities

Dave Morgan

Housing and Regeneration

 

 

Non-Executive Portfolio

 

Thomas Carey

Lead Member for Education 

 

21.

Council Committees pdf icon PDF 448 KB

To receive a report on the Committees of the Council, their composition, membership and terms of reference for the remainder of the 2020/21 Municipal Year.

Minutes:

The Corporate Director of Governance and Community Strategy submitted a report inviting the Council to agree the Committees of the Council, their size, political composition, membership and terms of reference for the remainder of the 2020/21 Municipal Year.

 

In accordance with the provisions of the Local Government and Housing Act 1989, the Chief Executive had been notified of the following political groups on the Council:

 

Labour Group                           -   35 Members

Conservative Group                  -   19 Members

Liberal Democrats Group          -    3 Members

Green Party Group                   -    3 Members

 

In addition, 1 member was not attached to any of the political groups.

 

The regulations provided for the composition of Committees to be in accordance with the political balance of the 63 Members of the Council.

 

        RESOLVED –

 

(1)        That the composition of the various standing Committees, as set out in Appendix 1 to the report, be approved.

 

(2)        That the Terms of Reference for each Committee, as set out in Appendix 2 to the report, be approved.

 

(3)        That Council approves the membership of Committees for the remainder of the 2020/21 Municipal Year, as set out below, including the appointment of each Committee Chair (CH) and Vice-Chair (V-CH) and notes the nominated Opposition Spokesperson (OS), where appropriate:

 

ACCOUNTS AND AUDIT COMMITTEE

 

LABOUR

GROUP

CONSERVATIVE

GROUP

LIBERAL DEMOCRAT

GROUP

GREEN PARTY GROUP

Councillors:

Councillors:

Councillors:

Councillors:

 

 

 

 

Barry Brotherton CH

Chris Boyes OS

-

Geraldine Coggins

Jayne Dillon

Nathan Evans

 

 

Judith Lloyd V-CH

Alan Mitchell

 

 

Rose Thompson

 

 

 

Barry Winstanley

 

 

 

 

NON-VOTING CO-OPTEE (1) – Mrs. Jeannie Platt

 

EMPLOYMENT COMMITTEE

 

LABOUR

GROUP

CONSERVATIVE

GROUP

LIBERAL DEMOCRAT

GROUP

GREEN PARTY GROUP

Councillors:

Councillors:

Councillors:

Councillors:

 

 

 

 

David Acton

Chris Boyes

-

-

Akilah Akinola

John Holden

 

 

Joanne Bennett CH

Brian Rigby OS

 

 

Mike Cordingley

 

 

 

Rose Thompson

 

 

 

Amy Whyte V-CH

 

 

 

 

 

 

 

Substitute Members of Employment Committee:

 

 

 

 

1 vacancy

Sean Anstee

-

-

 

LICENSING COMMITTEE

 

LABOUR

GROUP

CONSERVATIVE

GROUP

LIBERAL DEMOCRAT

GROUP

GREEN PARTY GROUP

Councillors:

Councillors:

Councillors:

Councillors:

 

 

 

 

Barry Brotherton

Dan Bunting

Julian Newgrosh

Michael Welton

David Jarman CH

Dylan Butt OS

 

 

Steven Longden

Mrs. Claire Churchill

 

 

Adele New

John Holden

 

 

Whit Stennett

Patrick Myers

 

 

Sophie Taylor

 

 

 

Simon Thomas V-CH

 

 

 

Denise Western

 

 

 

 

PLANNING DEVELOPMENT CONTROL COMMITTEE

 

LABOUR

GROUP

CONSERVATIVE

GROUP

LIBERAL DEMOCRAT

GROUP

GREEN PARTY GROUP

Councillors:

Councillors:

Councillors:

Councillors:

 

 

 

 

Mike Cordingley

Dr. Karen Barclay

Meena Minnis

Daniel Jerrome

Ben Hartley V-CH

Thomas Carey

 

 

Kevin Procter

Dave Morgan

 

 

Whit Stennett

Brian Rigby OS

 

 

Simon Thomas

 

 

 

Aidan Williams CH

 

 

 

Barry Winstanley

 

 

 

 

 

 

 

Substitute Members of the Planning Development Control Committee:

 

 

 

 

David Acton

Nathan Evans

Julian Newgrosh

Michael Welton

Akilah Akinola

John Holden

 

 

vacancy

 

 

 

           

STANDARDS COMMITTEE

 

LABOUR

GROUP

CONSERVATIVE

GROUP

LIBERAL DEMOCRAT

GROUP

GREEN PARTY GROUP

Councillors:

Councillors:

Councillors:

Councillors:

 

 

 

 

Dr. Serena Carr

Miss Linda Blackburn V-CH

Julian Newgrosh

Geraldine Coggins

Karina Carter

Dylan Butt

 

 

Ben Hartley

Patrick Myers

 

 

David Jarman

 

 

 

Kevin Procter CH

 

 

 

Denise Western

 

 

 

 

Non-Voting Co-optees (5)

 

2 Parish Representatives:      Mr. A. Rudden and 1 vacancy

3 Independent Members:       Mr. D. Goodman, Mr. C. Griffiths and

                                               Mr. R. Brown

 

Independent Persons of the Hearing Panel (2)

(under Section 28  ...  view the full minutes text for item 21.

22.

Appointments to Outside and Independent Bodies pdf icon PDF 310 KB

To receive a report on Council appointments to outside and independent bodies for the remainder of the 2020/21 Municipal Year.

Minutes:

The Chief Executive submitted a report proposing the appointment of representatives to outside and independent bodies relating to the service areas and functions of the Council for the remainder of the 2020/21 Municipal Year.

 

The report also requested the Council to note the representatives on those outside and independent bodies whose activities relate to Executive functions which had been confirmed by the Leader of the Council. 

 

        RESOLVED –

 

(1)        That approval be given to the appointment of representatives to those outside and independent bodies set out in Appendix 1 to the report, subject to:

 

(a)        Councillor Whitham being the Council’s nomination for the Greater Manchester Police and Crime Steering Group, with Cllr Freeman as the Deputy: and

 

(b)        Councillor Carter being the Council’s nomination for the Corporate Issues and Reform Greater Manchester Combined Authority Scrutiny Committee and also as substitute on the Greater Manchester Health Scrutiny Committee.

 

(2)        That the Council notes the representatives appointed by the Leader of the Council to those outside, independent and Executive bodies set out in Appendix 2 to this report, subject to Councillor Graham Whitham being a member of the Assets and Community Value Panel in place of Councillor Whyte.

 

(3)        That the Chief Executive, in consultation with the relevant Group Leader(s), be delegated authority to appoint members to any outside body vacancy that remains or arises after this Annual Meeting and to any other bodies to which the Council is required to make appointments (and to report back to Council on any changes or new appointments so made).

 

(4)        That the persons named in Appendix 3, to the report, be authorised to sit on the Statutory School Appeals Committee for the remainder of the 2020/21 Municipal Year and that the Corporate Director of Governance and Community Strategy be delegated authority to make changes to this list and to set up School Admission Appeals Committees including the appointment of Chairs.

23.

Timetable of Council and Committee Meetings

To reconfirm the timetable of meetings agreed by Council on 30 September 2020, for the remainder of the 2020/21 Municipal Year with the addition of an Annual Meeting on 26 May 2021 at 6.00 p.m. and to note that as from 1 January 2021 it is proposed that all meetings will commence as set out in the Constitution.

Minutes:

RESOLVED –

 

(1)        That, with the addition of an Annual Meeting commencing at 6.00 p.m. on 26 May 2021, the timetable of meetings agreed by Council on 30 September 2020, be reconfirmed for the remainder of the 2020/21 Municipal Year.

 

(2)        That the Council notes that as from 1 January 2021, it is proposed that all meetings will commence as set out in the Constitution.

24.

Delegated Decisions and Urgent Action for Committees

To approve the following arrangements for dealing with delegated decisions and urgent action:

 

(a)      Delegated Decisions

 

That where, under the approved scheme of delegation, decisions may be taken by Officers in consultation with non-Executive Members then in the absence of any specific arrangements having been made, the Officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.

 

(b)      Urgent Action

 

That, in situations which require emergency action the Chief Executive or the appropriate Officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2021, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report for information, to the Committee in question.

Minutes:

RESOLVED –

 

(1)    That where, under the approved Scheme of Delegation, decisions may be taken by officers in consultation with non-Executive Members, then in the absence of any specific arrangements having been made, the officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.

 

(2)    That, in situations which require emergency action, the Chief Executive or the appropriate officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2021, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report, for information, to the Committee in question.

25.

Delegation of Functions pdf icon PDF 109 KB

Additional documents:

Minutes:

The Corporate Director of Governance and Community Strategy and Monitoring Officer submitted a report confirming the arrangements for the delegation of Council (non-Executive) and Executive functions and seeking to amend the Constitution of the Council to incorporate these arrangements.

 

RESOLVED –

 

(1)        That Council notes that Executive functions not covered by the Officers’ Scheme of Delegation are delegated by the Leader of the Council as follows:

 

(a)        functions are delegated to all individual Executive Members in accordance with the Executive Members’ Scheme of Delegation, as set out in the Appendix;

 

(b)        all other functions are delegated to the Executive.

 

(2)        That the Scheme of Delegation to Officers and the changes to Part 4 of the Constitution, as set out in Appendix, be approved.

 

(3)        That the Corporate Director of Governance and Community Strategy be authorised to amend the Constitution of the Council in accordance with and as a consequence of this report and other decisions made by Council at this Annual Meeting.

 

(4)        That Council notes that further changes may be made to delegations and that the Corporate Director of Governance and Community Strategy be authorised to amend the Constitution following consultation with the Leader and Chief Executive.

26.

Trafford's Constitutional Changes in Response to the Local Government Ethical Standards Areas of Best Practice Published by the Committee on Standards in Public Life in January 2019 pdf icon PDF 121 KB

Additional documents:

Minutes:

The Executive Member for Finance and Governance submitted a report further to a report published in January 2019 by the Committee on Standards in Public Life on its in-depth review of ethical Standards within local authorities in 2018 which focused upon how Local Authorities had responded to the changes made by the Localism Act 2011.

 

The Executive Member’s report detailed five areas of best practice, the action taken by the Council to address each one, and the documents (Appendices 1-4) setting out the proposed changes.

 

RESOLVED –

 

(1)        That the amendments to the Council’s Code of Conduct and Complaints procedure within the Constitution, be approved.

 

(2)        That the decision notice and two stage public interest test for complaints against Members of Trafford Council, be adopted by the Council.

27.

Report on Special Urgency Decisions pdf icon PDF 110 KB

To note any decisions taken under special urgency provisions.

Minutes:

In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Corporate Director of Governance and Community Strategy submitted a report detailing Executive Key Decisions which had been taken under Special Urgency provisions set out in Regulation 11, since the previous Annual Meeting.

 

RESOLVED: That the content of the report be noted.