Venue: Virtual Meeting
Contact: Ian Cockill Governance Officer
Note: To access the live stream of the meeting, please paste the following into your browser's address bar: https://www.youtube.com/channel/UCjwbIOW5x0NSe38sgFU8bKg
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Former Councillors John Davenport and David Homer Minutes: With regret, the Mayor announced that two former Members of the Council, Mr. John Davenport and Mr. David Homer had recently passed away. Former Councillor Davenport served the Timperley Ward from 1974-78 and again from 1984-88. Former Councillor Homer represented the Longford Ward from 1974-82 and was a former Mayor of Stretford.
The Council paused for a few moments silent reflection as a tribute to its former colleagues. |
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Election of Mayor and Chair of Council To elect the Mayor to serve until the Annual Council in May 2022, who will be Chair of Council until that time and receive notification of the appointment of the Mayoress. Minutes: It was proposed, seconded, supported and
RESOLVED: That Councillor Laurence Walsh be and is hereby elected Mayor of the Borough of Trafford for the remainder of the Municipal Year and also for the 2021/22 Municipal Year.
THE WORSHIPFUL THE MAYOR (COUNCILLOR LAURENCE WALSH) IN THE CHAIR
The Mayor returned thanks to the Council for his election via a pre-recorded video message and announced that his wife, Mrs. Rachel Walsh, would act as his Mayoress during his Mayoral term.
The Mayor also informed the Council that Father Gerald Murphy of St. Anthony of Padua, Stretford would be his Chaplain during his mayoral term of office. |
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Appointment of Deputy Mayor and Vice-Chair of Council To elect the Deputy Mayor to serve until the Annual Council in May 2022, who will be Vice-Chair of Council until that time and receive notification of the appointment of the Mayoress. Minutes: It was proposed, seconded, supported and
RESOLVED: That Councillor Chris Boyes be and is hereby appointed Deputy Mayor of the Borough of Trafford for the remainder of the Municipal Year and also for the 2021/22 Municipal Year.
The Deputy Mayor informed the Council that his wife, Mrs. Pamela Boyes, would act as his Deputy Mayoress during his term of office year. |
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Vote of Thanks A vote of thanks to the retiring Mayor and Mayoress. Minutes: It was proposed, seconded, supported and
RESOLVED: That the Council hereby place on record, their appreciation for the manner in which Councillor Rob Chilton has carried out his duties as Mayor of the Borough of Trafford during his period of office, and tender to him their best thanks in that connection. They also express their gratitude to Mrs. Zoe Marshall for the manner in which she has acted as his Mayoress and to Mrs. Tilly Rothwell and his other friends and family, for the manner in which they have supported him and acted as his consort from time to time.
The retiring Mayor then responded to the vote of thanks and also thanked Reverend Barbara Sharp of St. Paul’s Church, Sale for acting as his Chaplain.
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To approve as a correct record the Minutes of the Meeting of the Council held on 30 September 2020, for signature by the Mayor as Chair of the Council. Minutes: That the Minutes of the Meeting of the Council held on 30 September 2020, be approved as a correct record and signed by the Chair. |
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Councillor Anne Duffield Minutes: The Leader of the Council notified the Council that, due to work commitments, Councillor Anne Duffield would be standing down as a Member of Council on 30 November 2020 and took the opportunity to wish Anne, a former Mayoress of the Borough 2018/19, Chair of Licensing, member of numerous Committees and a past Shadow Executive Member, a fond farewell and all the best for the future. The Council joined with the Leader in placing on record it’s thanks to Councillor Duffield for her services to the people of Trafford since her election in May 2011 and wished her well for the future. |
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Leader of the Council and Membership of the Executive PDF 128 KB To note the Leader of the Council’s continuing term of office and note that the Leader will appoint the membership of the Cabinet and a Deputy Leader. Minutes: The Chief Executive submitted a report concerning the Leader of the Council’s term of office and advising on the appointment of the Executive and a Deputy Leader.
RESOLVED –
(1) That the Council notes that Councillor Andrew Western continues as the Leader of the Council for a fixed term of office to the first Annual Meeting of the Council after his normal day of retirement as a councillor in 2023.
(2) That the Council notes that the Leader of Council determines that the Executive shall comprise himself plus 9 Councillors.
(3) That the Council notes that the Leader of the Council appoints the membership of the Executive and a Deputy Leader for the remainder of the 2020/21 municipal year, as follows:
(4) That the Corporate Director of Governance and Community Strategy be authorised to make the necessary amendments to the Constitution arising as a result of these arrangements. |
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To note the membership of the Shadow Executive. Minutes: RESOLVED: That the membership of the Shadow Executive, as set out below, for the remainder of the 2020/21 Municipal Year be noted:
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To receive a report on the Committees of the Council, their composition, membership and terms of reference for the remainder of the 2020/21 Municipal Year. Minutes: The Corporate Director of Governance and Community Strategy submitted a report inviting the Council to agree the Committees of the Council, their size, political composition, membership and terms of reference for the remainder of the 2020/21 Municipal Year.
In accordance with the provisions of the Local Government and Housing Act 1989, the Chief Executive had been notified of the following political groups on the Council:
Labour Group - 35 Members Conservative Group - 19 Members Liberal Democrats Group - 3 Members Green Party Group - 3 Members
In addition, 1 member was not attached to any of the political groups.
The regulations provided for the composition of Committees to be in accordance with the political balance of the 63 Members of the Council.
RESOLVED –
(1) That the composition of the various standing Committees, as set out in Appendix 1 to the report, be approved.
(2) That the Terms of Reference for each Committee, as set out in Appendix 2 to the report, be approved.
(3) That Council approves the membership of Committees for the remainder of the 2020/21 Municipal Year, as set out below, including the appointment of each Committee Chair (CH) and Vice-Chair (V-CH) and notes the nominated Opposition Spokesperson (OS), where appropriate:
ACCOUNTS AND AUDIT COMMITTEE
NON-VOTING CO-OPTEE (1) – Mrs. Jeannie Platt
EMPLOYMENT COMMITTEE
LICENSING COMMITTEE
PLANNING DEVELOPMENT CONTROL COMMITTEE
STANDARDS COMMITTEE
Non-Voting Co-optees (5)
2 Parish Representatives: Mr. A. Rudden and 1 vacancy 3 Independent Members: Mr. D. Goodman, Mr. C. Griffiths and Mr. R. Brown
Independent Persons of the Hearing Panel (2) (under Section 28 ... view the full minutes text for item 21. |
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Appointments to Outside and Independent Bodies PDF 310 KB To receive a report on Council appointments to outside and independent bodies for the remainder of the 2020/21 Municipal Year. Minutes: The Chief Executive submitted a report proposing the appointment of representatives to outside and independent bodies relating to the service areas and functions of the Council for the remainder of the 2020/21 Municipal Year.
The report also requested the Council to note the representatives on those outside and independent bodies whose activities relate to Executive functions which had been confirmed by the Leader of the Council.
RESOLVED –
(1) That approval be given to the appointment of representatives to those outside and independent bodies set out in Appendix 1 to the report, subject to:
(a) Councillor Whitham being the Council’s nomination for the Greater Manchester Police and Crime Steering Group, with Cllr Freeman as the Deputy: and
(b) Councillor Carter being the Council’s nomination for the Corporate Issues and Reform Greater Manchester Combined Authority Scrutiny Committee and also as substitute on the Greater Manchester Health Scrutiny Committee.
(2) That the Council notes the representatives appointed by the Leader of the Council to those outside, independent and Executive bodies set out in Appendix 2 to this report, subject to Councillor Graham Whitham being a member of the Assets and Community Value Panel in place of Councillor Whyte.
(3) That the Chief Executive, in consultation with the relevant Group Leader(s), be delegated authority to appoint members to any outside body vacancy that remains or arises after this Annual Meeting and to any other bodies to which the Council is required to make appointments (and to report back to Council on any changes or new appointments so made).
(4) That the persons named in Appendix 3, to the report, be authorised to sit on the Statutory School Appeals Committee for the remainder of the 2020/21 Municipal Year and that the Corporate Director of Governance and Community Strategy be delegated authority to make changes to this list and to set up School Admission Appeals Committees including the appointment of Chairs. |
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Timetable of Council and Committee Meetings To reconfirm the timetable of meetings agreed by Council on 30 September 2020, for the remainder of the 2020/21 Municipal Year with the addition of an Annual Meeting on 26 May 2021 at 6.00 p.m. and to note that as from 1 January 2021 it is proposed that all meetings will commence as set out in the Constitution. Minutes: RESOLVED –
(1) That, with the addition of an Annual Meeting commencing at 6.00 p.m. on 26 May 2021, the timetable of meetings agreed by Council on 30 September 2020, be reconfirmed for the remainder of the 2020/21 Municipal Year.
(2) That the Council notes that as from 1 January 2021, it is proposed that all meetings will commence as set out in the Constitution. |
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Delegated Decisions and Urgent Action for Committees To approve the following arrangements for dealing with delegated decisions and urgent action:
(a) Delegated Decisions
That where, under the approved scheme of delegation, decisions may be taken by Officers in consultation with non-Executive Members then in the absence of any specific arrangements having been made, the Officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.
(b) Urgent Action
That, in situations which require emergency action the Chief Executive or the appropriate Officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2021, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report for information, to the Committee in question. Minutes: RESOLVED –
(1) That where, under the approved Scheme of Delegation, decisions may be taken by officers in consultation with non-Executive Members, then in the absence of any specific arrangements having been made, the officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.
(2) That, in situations which require emergency action, the Chief Executive or the appropriate officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2021, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report, for information, to the Committee in question. |
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Delegation of Functions PDF 109 KB Additional documents:
Minutes: The Corporate Director of Governance and Community Strategy and Monitoring Officer submitted a report confirming the arrangements for the delegation of Council (non-Executive) and Executive functions and seeking to amend the Constitution of the Council to incorporate these arrangements.
RESOLVED –
(1) That Council notes that Executive functions not covered by the Officers’ Scheme of Delegation are delegated by the Leader of the Council as follows:
(a) functions are delegated to all individual Executive Members in accordance with the Executive Members’ Scheme of Delegation, as set out in the Appendix;
(b) all other functions are delegated to the Executive.
(2) That the Scheme of Delegation to Officers and the changes to Part 4 of the Constitution, as set out in Appendix, be approved.
(3) That the Corporate Director of Governance and Community Strategy be authorised to amend the Constitution of the Council in accordance with and as a consequence of this report and other decisions made by Council at this Annual Meeting.
(4) That Council notes that further changes may be made to delegations and that the Corporate Director of Governance and Community Strategy be authorised to amend the Constitution following consultation with the Leader and Chief Executive. |
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Additional documents:
Minutes: The Executive Member for Finance and Governance submitted a report further to a report published in January 2019 by the Committee on Standards in Public Life on its in-depth review of ethical Standards within local authorities in 2018 which focused upon how Local Authorities had responded to the changes made by the Localism Act 2011.
The Executive Member’s report detailed five areas of best practice, the action taken by the Council to address each one, and the documents (Appendices 1-4) setting out the proposed changes.
RESOLVED –
(1) That the amendments to the Council’s Code of Conduct and Complaints procedure within the Constitution, be approved.
(2) That the decision notice and two stage public interest test for complaints against Members of Trafford Council, be adopted by the Council. |
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Report on Special Urgency Decisions PDF 110 KB To note any decisions taken under special urgency provisions. Minutes: In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Corporate Director of Governance and Community Strategy submitted a report detailing Executive Key Decisions which had been taken under Special Urgency provisions set out in Regulation 11, since the previous Annual Meeting.
RESOLVED: That the content of the report be noted. |