To elect the Mayor who will be Chair of Council for the ensuing year and receive notification of the appointment of the Mayoress.

It was proposed, seconded, supported and

        RESOLVED: That Councillor Chris Boyes be and is hereby elected Mayor of the Borough of Trafford for the forthcoming Municipal Year.

The retiring Mayor invested the Mayor with the Chain and Badge of Office before Councillor Boyes took the Chair.

THE WORSHIPFUL THE MAYOR

(COUNCILLOR CHRIS BOYES) IN THE CHAIR

The Mayor returned thanks to the Council for his election and announced that Reverend Hill of Ashton on Mersey United Reformed Church and Reverend Sherratt of St. John the Divine Church, Brooklands would act as his Chaplains for his mayoral year.

It was proposed, seconded, supported and

        RESOLVED:  That Councillor Dolores O’Sullivan be and is hereby appointed Deputy Mayor of the Borough of Trafford for the ensuing Municipal Year.

The Mayor invested Councillor O’Sullivan with the Chain and Badge of Office and presented a bouquet of flowers.

The Mayor announced that his wife Mrs. Pamela Boyes, would act as his Mayoress during the ensuing year.

The retiring Mayoress invested the Mayoress with the Chain and Badge of Office and presented her with a bouquet of flowers.

The Deputy Mayor informed the Council that Mrs. Joan Smith, would act as her Deputy Consort during the ensuing year.

The Mayoress invested the Deputy Consort with the Chain and Badge of Office and presented her with a bouquet of flowers.

A vote of thanks to the retiring Mayor and Mayoress.

It was proposed, seconded, supported and

        RESOLVED:  That the Council hereby place on record their appreciation for the manner in which Councillor Laurence Walsh has carried out his duties as Mayor of the Borough of Trafford during his period of office and tender to him their best thanks in that connection. They also express their gratitude to his wife, Mrs. Rachel Walsh for the manner in which she has acted as his Mayoress.

The Mayor presented the retiring Mayor with a replica of the Badge of Office and a framed photograph.

The Mayoress presented the retiring Mayoress with a replica of the Badge of Office and a bouquet of flowers.

The retiring Mayor then responded to the vote of thanks.

To approve as a correct record the Minutes of the Meeting of the Council held on 23 March 2022 for signature by the Mayor as Chair of the Council.

RESOLVED: That the Minutes of the Meeting of the Council held on 23 March 2022, be approved as a correct record and signed by the Chair.

To receive a report of the Returning Officer on the results of the Poll held on 5 May 2022 for the respective wards of the Borough.

The Returning Officer submitted a report on the results of the Poll held on 5 May 2022 for the respective wards of the Borough.

The Mayor congratulated all those who were successfully elected and welcomed Councillors Rob Duncan, Shaun Ennis, Will Frass, Fianna Hornby, Will Jones, Jane Leicester, Tony O’Brien and Shengke Zhi to their first Council Meeting and Councillor Shirley Procter who was returning to the Council having served as Member in the past.

RESOLVED:  That the list of newly elected Members and their Terms of Office be noted.

To elect the Leader of the Council and note that the Leader will appoint the membership of the Executive Cabinet and a Deputy Leader. The Council is also asked to note the Shadow Executive arrangements.

The Director of Legal and Governance submitted a report concerning the Leader of the Council’s term of office and advising on the appointment of the Executive and a Deputy Leader.

        RESOLVED –

(1)       That the Council notes that Councillor Andrew Western continues as the Leader of the Council for a fixed term of office to the first Annual Meeting of the Council after his normal day of retirement as a councillor in 2023.

(2)       That the Council notes that the Leader of Council determines that the Executive shall comprise himself plus 9 Councillors.

(3)       That the Council notes that the Leader of the Council appoints the membership of the Executive and a Deputy Leader for the 2022/23 municipal year, as follows:

(4)       That the role of the Lead Member for Education, as detailed in the report and the appointment made by the Leader of the Council, set out in (3) above, be noted.

(5)       That the membership of the Shadow Executive for the 2022/23 Municipal Year, as set out below, be noted:

(6)       That the Director of Legal and Governance be authorised to make any amendments necessary to the Constitution as a result of these arrangements.

To receive a report on the Committees of the Council, their composition, membership and terms of reference for the 2022/23 Municipal Year.

The Director of Legal and Governance submitted a report inviting the Council to agree the Committees of the Council, their size, political composition, membership and terms of reference for the 2022/23 Municipal Year.

In accordance with the provisions of the Local Government and Housing Act 1989, the Chief Executive had been notified of the following political groups on the Council:

Labour Group                           -   41 Members

Conservative Group                  -   13 Members

Liberal Democrats Group          -    5 Members

Green Party Group                    -    4 Members

The regulations provided for the composition of Committees to be in accordance with the political balance of the 63 Members of the Council.

        RESOLVED –

(1)       That the Standing Committees and their composition, as set out in Appendix 1 to the report, be approved.

(2)       That the Terms of Reference for each Committee, as set out in Appendix 2 to the report, be approved.

(3)       That Council approves the membership of Committees for the 2022/23 Municipal Year, as set out below, including the appointment of each Committee Chair (CH) and Vice-Chair (V-CH) and notes the nominated Opposition Spokesperson (OS), where appropriate:

ACCOUNTS AND AUDIT COMMITTEE

NON-VOTING CO-OPTEE (1) – Mrs. Jeannie Platt

EMPLOYMENT COMMITTEE

LICENSING COMMITTEE

PLANNING DEVELOPMENT CONTROL COMMITTEE

STANDARDS COMMITTEE

Non-Voting Co-optees (5)

2 Parish Representatives:Mr. A. Rudden and 1 vacancy

3 Independent Members:  Mr. D. Goodman, Mr. C. Griffiths and

                                               Mr. R. Brown

Independent Persons of the Hearing Panel (2)

(under Section 28 of the Localism Act 2011):Ms. N. Jackson and

                                                                                Mr. M. Whiting

SCRUTINY COMMITTEE

To receive a report on Council appointments to outside and independent bodies for the 2022/23 Municipal Year.

The Director of Legal and Governance submitted a report detailing the proposed appointment of representatives to outside and independent bodies relating to the service areas and functions of the Council for the 2022/23 Municipal Year.

The report also requested the Council to note the representatives on those outside and independent bodies whose activities relate to Executive functions which had been confirmed by the Leader of the Council. 

        RESOLVED –

(1)       That approval be given to the appointment of representatives to those outside and independent bodies set out in Appendix 1 to the report.

(2)       That the Council notes the representatives appointed by the Leader of the Council to those outside, independent and Executive bodies set out in Appendix 2 to the report.

(3)       That the Chief Executive, in consultation with the relevant Group Leader(s), be delegated authority to appoint members to any outside body vacancy that remains or arises after this Annual Meeting and to any other bodies to which the Council is required to make appointments (and when such appointments specifically relate to Council functions, to report back to Council on any changes or new appointments so made).

(4)       That the persons named in Appendix 3, to the report, be authorised to sit on the Statutory School Appeals Committee for the 2022/23 Municipal Year and that the Director of Legal and Governance be delegated authority to make changes to this list and to set up School Admission Appeals Committees including the appointment of Chairs.

To approve a timetable of meetings for the 2022/23 Municipal Year.

The Director of Legal and Governance submitted a report presenting for adoption a timetable of Council and Committee meetings for the ensuing Municipal Year.

RESOLVED: That the timetable of Council and Committee meetings for the 2022/23 Municipal Year be approved, subject to a change of date for Public Protection Sub-Committee from 16 to 23 June 20022.

To approve the following arrangements for dealing with delegated decisions and urgent action:

(a) Delegated Decisions

That where, under the approved scheme of delegation, decisions may be taken by Officers in consultation with non-Executive Members then in the absence of any specific arrangements having been made, the Officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.

(b) Urgent Action

That, in situations which require emergency action the Chief Executive or the appropriate Officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2023, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report for information, to the Committee in question.

RESOLVED –

(1)    That where, under the approved Scheme of Delegation, decisions may be taken by officers in consultation with non-Executive Members, then in the absence of any specific arrangements having been made, the officer shall consult the appropriate Chair, Vice-Chair and Opposition Spokesperson.

(2)    That, in situations which require emergency action, the Chief Executive or the appropriate officer, in consultation with the Chair and Vice-Chair of the Committee concerned and the Opposition Spokesperson where appropriate (or their respective nominees), be authorised to deal from this date until the Annual Meeting of the Council in 2023, with any matters of urgency or any other matter that cannot conveniently be deferred to the next ordinary meeting of the Committee, subject to later report, for information, to the Committee in question.

To receive a report of the Monitoring Officer and Director of Legal and Governance on the delegation of Council and Executive functions and proposed amendments to the Council’s Constitution.

The Monitoring Officer submitted a report confirming the arrangements for the delegation of Council (non-Executive) and Executive functions and to obtain Council’s agreement to amend the Constitution of the Council to incorporate these arrangements and those others identified in the report deemed to be necessary.

RESOLVED –

(1)       That Council notes that Executive functions not covered by the Officers’ Scheme of Delegation are delegated by the Leader of the Council as follows:

(a)       functions are delegated to all individual Executive Members in accordance with the Executive Members’ Scheme of Delegation, set out at Appendix 1 to the report;

(b)       all other functions are delegated to the Executive.

(2)       That the Scheme of Delegation to Officers, as set out in Appendix 2 to the report, be approved.

(3)       That the proposed additions to the Financial Procedure Rules, as set out in Section 4 of the report, be approved.

(4)       That the Council notes that the proposed revisions to the Planning and Development Management Committee Code of Practice were withdrawn for further consideration.

(5)       That the Director of Legal and Governance be authorised to amend the Constitution of the Council in accordance with and as a consequence of this report and other decisions made by Council at this Annual Meeting.

(6)       That Council notes that further changes may be required to the Officer Scheme of Delegation during the year and that the Director of Legal and Governance be authorised to amend the Constitution following consultation with the Leader of the Council and Chief Executive.

To consider a report of the Director of Legal and Governance.

In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the Director of Legal and Governance submitted a report detailing Executive Key Decisions which had been taken under Special Urgency provisions set out in Regulation 11, since the previous Annual Meeting held on 26 May 2021.

RESOLVED: That the content of the report be noted.

To consider a report of the Executive Member for Finance and Governance following the recommendations of the Employment Committee held on 16 May 2022.

Further to the recommendations of the Employment Committee on 16 May 2022, the Executive Member for Finance and Governance submitted a report on the proposals to create the role of a Place Based Lead for Health and Care Integration (PBL) to drive the establishment of Integrated Care Systems in each locality following the passing of the Health and Care Act 2022. Each of the 10 Districts of Greater Manchester were required to nominate an individual to the role and for Trafford it was proposed that the PBL should be the Trafford Council Chief Executive.

The report also set out the proposal that the Corporate Director of Strategy and Resources would continue to act as Deputy to the Chief Executive in order to provide additional support and leadership stability for the Council as it embarked on the implementation of new delivery models for locality health and care services.

RESOLVED –

(1)       That the proposed changes to the job description, supported by Employment Committee, to the role profile of the Chief Executive to incorporate the duties as Place Based Lead (PBL) for Health and Care Integration, arising by virtue of proposals for the integration of health and social care pursuant to the Health and Care Act 2022, be approved.

(2)       That the revised salary for the Chief Executive of £182,081 per annum as supported by Employment Committee, in recognition of the extension of the duties and responsibilities which will be covered by the role, be approved.

(3)       That the salary level of £145,145 per annum for the Corporate Director of Strategy and Resources, as supported by Employment Committee in recognition of the additional duties arising by virtue of the decision that the Corporate Director should continue to act as Deputy to the Chief Executive, be approved.

(4)       That the Council notes that the Greater Manchester Integrated Care Board (“ICB”) has indicated that it will look to appoint a senior delivery lead to support the PBL in the delivery of the NHS functions and who is proposed to be jointly accountable to the ICB and to the Trafford Council Chief Executive.

(5)       That the Council notes that the proposed arrangements for the Place Based Lead are proposed as a holding position while the governance arrangements for integrating health and care continue to evolve and be clarified.

(6)       That the Council notes that the proposed Place Based Lead arrangements are due to be reconsidered by the Trafford Locality Board in December 2022 and that there will be a further report to Employment Committee and/or Council following that review.