Agenda, decisions and minutes

Venue: Council Chamber, Trafford Town Hall, Talbot Road, Stretford M32 0TH

Contact: Jo Maloney 

Items
No. Item

86.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

No declarations were made by Executive Members.

87.

MINUTES pdf icon PDF 66 KB

To receive and, if so determined, to approve as correct records the Minutes of the meetings held on 21/1/15 and 26/1/15.

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Special Meeting held on 21st January 2015, and of the Meeting held on 26th January 2015, be approved as correct records.

88.

TRAFFORD ADULT SAFEGUARDING BOARD ANNUAL BRIEFING pdf icon PDF 42 KB

To receive a report of the Chair of the Adults Safeguarding Board.

Additional documents:

Minutes:

Consideration of this issue was deferred.

89.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees: Feedback on Scrutiny Review of Joint Venture proposals is listed under Item 6 below.

Minutes:

Councillor Mitchell, as Chairman of Scrutiny Committee, introduced the key conclusions from the Scrutiny review of the proposed Joint Venture contract in respect of certain services within the Economic Growth and Environment Infrastructure directorate. These issues, and the Executive’s response, were considered in greater detail under item 90 below.

90.

RESHAPING TRAFFORD: ECONOMIC GROWTH AND ENVIRONMENT INFRASTRUCTURE pdf icon PDF 52 KB

To consider a report of the Executive Members for Environment and Operations and for Economic Growth and Prosperity.

 

Feedback from the Scrutiny review of the proposals is also appended for the Executive’s consideration.

 

(Note: a related report is to be considered in Part II of this agenda – Item 18 refers.)

Additional documents:

Minutes:

[NOTE: This item was subsequently subject to further consideration at the Special Executive Meeting held on 25/3/15.]

 

The Executive Members for Economic Growth and Planning and for Environment and Operations introduced a report which provided an update on progress on the procurement of a service provider to deliver a range of Highways, Environmental, Professional, Technical and Infrastructure services, set out the results of the evaluation of tenders received and made recommendations with regard to the award of the contract and the replacement of existing street lighting luminaires with LED luminaires. An opportunity was provided for Members to ask questions on the content of the report.

 

The Director of Legal and Democratic Services advised the meeting of a number of objections and representations which had been received by Members prior to the meeting. Members were advised that these included references to a number of reports on potential environmental impacts which had been reviewed and responded to, and were not considered to have sufficient weight to amend the recommendations now being made.

 

In discussion the Executive’s attention was drawn to the responses, set out in section 10 of the report, to the observations raised by Scrutiny Committee in the course of its review; and that detailed information on the financial evaluation of bids was set out in a supplementary report considered in Part II of this agenda. (Minute 101 refers.)

 

            RESOLVED –

 

(1)       That approval be granted to proceed to the contract award stage for the procurement of Environmental, Highways, Professional, Technical and Infrastructure Services;

 

(2)       That approval be granted:

 

a.    To proceed to the contract award stage for street lighting  maintenance including the replacement of existing street lighting luminaires with LED luminaires;

b.    That “neutral” and “warm” LED luminaires be used for the street lights, as set out in paragraph 6.1.11;

c.    That a Central Management System is installed as part of the replacement programme.  

 

(3)       That authority be delegated to the Deputy Chief Executive in consultation with the Director of Legal and Democratic Services to finalise contract terms and enter into the contract with the preferred bidder(s) for each Lot as identified in paragraph 5.6 in the Part II report.

91.

ESTABLISHMENT OF "FAIR PRICE FOR CARE" IN RELATION TO ADULT SOCIAL CARE COMMISSIONED SERVICES FOR THE 2015-16 FINANCIAL YEAR

To consider a report of the Executive Member for Adult Social Services and Community Wellbeing.

 

PLEASE NOTE: This report is in two components:

 

a) Residential and Nursing Care (with Appendix)

b) Homecare

Additional documents:

Minutes:

[NOTE: This item was subsequently subject to further consideration at the Special Executive Meeting held on 25/3/15.]

 

The Executive Member for Adult Social Services and Community Wellbeing submitted two reports, setting out the approach followed in the identification of a Fair Price For Care in respect of a) residential and nursing care and b) homecare respectively, taking account of national and local factors, cost pressures and mitigation, and proposing a recommended level of inflationary uplift.

 

a) In relation to residential and nursing care, it was

 

RESOLVED - That approval be given to a 0% inflationary uplift for the Residential and Nursing Care market for 2015-16 for the reasons set out in the report.

 

b) In relation to homecare, it was

 

RESOLVED - That approval be given to a 1% inflationary uplift for the Home Care market for 2015-16 for the reasons set out in the report.

92.

TRAFFORD SPECIAL EDUCATIONAL NEEDS AND DISABILITY (SEND) POLICY

To consider a report of the Executive Member for Children’s Services.

Additional documents:

Decision:

That approval be given to the new Special Educational Needs and Disabilities (SEND) policy, as set out at Appendix A to the report, for implementation from 1st April 2015.

Minutes:

In response to new legislation and statutory guidance, the Executive Member for Children’s Services submitted a report which sought approval for a Special Educational Needs and Disability Policy for implementation from 1st April 2015. An opportunity was provided for Members to ask questions, and it was noted that a review of the policy would be undertaken in April 2016.

 

RESOLVED - That approval be given to the new Special Educational Needs and Disabilities (SEND) policy, as set out at Appendix A to the report, for implementation from 1st April 2015.

93.

EXPANSION OF OLDFIELD BROW PRIMARY SCHOOL - FINAL APPROVAL pdf icon PDF 195 KB

To consider a report of the Executive Member for Children’s Services.

Decision:

That the proposals to expand Oldfield Brow Primary School be approved.

Minutes:

The Executive Member for Children’s Services submitted a report seeking final approval, following the completion of all other required processes, for the expansion of Oldfield Brow Primary School.

 

RESOLVED - That the proposals to expand Oldfield Brow Primary School be approved.

94.

RELOCATION AND EXPANSION OF BRENTWOOD COMMUNITY SPECIAL SCHOOL - FINAL APPROVAL pdf icon PDF 149 KB

To consider a report of the Executive Member for Children’s Services.

Decision:

That the proposals to relocate Brentwood school to a new purpose built school based at Cherry Manor be approved.

Minutes:

The Executive Member for Children’s Services submitted a report seeking final approval, following the completion of all other required processes, for the relocation of Brentwood Special School.

 

RESOLVED - That the proposals to relocate Brentwood school to a new purpose built school based at Cherry Manor be approved.

95.

DELIVERY PARTNERSHIP AGREEMENT FOR UNIVERSAL CREDIT pdf icon PDF 107 KB

To consider a report of the Executive Member for Finance and Director of Finance.

Additional documents:

Decision:

That the Council enters into a Delivery Partnership Agreement with the DWP to continue to support the implementation of Universal Credit in Trafford for the period 1st April 2015 to 31st March 2016.

Minutes:

The Executive Member for Finance and Director of Finance submitted a report seeking approval to enter into a Delivery Partnership Agreement with the Department for Work and Pensions (DWP) for Universal Credit for the period 1st April 2015 to 31st March 2016.

 

RESOLVED - That the Council enters into a Delivery Partnership Agreement with the DWP to continue to support the implementation of Universal Credit in Trafford for the period 1st April 2015 to 31st March 2016.

96.

GREATER MANCHESTER SPATIAL FRAMEWORK JOINT DEVELOPMENT PLAN DOCUMENT pdf icon PDF 120 KB

To consider a report of the Executive Member for Economic Growth and Planning.

Minutes:

[NOTE: This item was subsequently subject to further consideration at the Special Executive Meeting held on 25/3/15.]

 

The Executive Member for Economic Growth and Planning submitted a report setting out the necessary steps required in relation to the decision making process regarding the production of a statutory joint Greater Manchester Spatial Framework Development Plan Document (GMSFDPD) and the impact on the preparation of the Trafford Local Plan: Land Allocations document (LAP).

 

            RESOLVED –

 

(1)        That the decision be noted of the AGMA Executive Board (Joint Committee) to produce a Greater Manchester Spatial Framework (GMSF), covering housing and employment land requirements and associated infrastructure.

 

(2)        That it be recommended to the Council that it delegates responsibility for all stages in the production of the GMSFDPD, other than publication/submission and adoption (which will remain the responsibility of each individual GM Council), to the AGMA Executive Board (Joint Committee).

 

(3)        That a delay be agreed in the production of the LAP until such time that the production of the GMSF is further advanced together with an amendment to the Trafford Local Development Scheme (LDS) indicating this.

 

(4)        That it be agreed that the proposed amendment of the LDS include reference to the production of the GMSFDPD (as set out in Appendix A to the report).

97.

REVENUE BUDGET MONITORING 2014/15 PERIOD 10

To consider a report of the Executive Member for Finance and Director of Finance.

Additional documents:

Decision:

That the latest forecast be noted.

Minutes:

The Executive Member for Finance and Director of Finance submitted a report setting out the findings from the monitoring of the revenue budget for 2014/15, as at the end of January 2015.

 

RESOLVED - That the latest forecast be noted.

98.

ANNUAL DELIVERY PLAN 2014/15 Q.3 MONITORING REPORT pdf icon PDF 109 KB

To consider a report of the Executive Member for Transformation and Resources and Acting Corporate Director, Transformation and Resources.

Additional documents:

Minutes:

The Executive Member for Transformation and Resources submitted a report which provided a summary of performance against the Council’s Annual Delivery Plan for 2014/15. An opportunity was provided for Members to ask questions, which were responded to by the respective Executive portfolio holders.

 

RESOLVED – That the content of the Annual Delivery Plan Third Quarter Performance Report be noted.

99.

GM COMBINED AUTHORITY / AGMA FORWARD PLANS / DECISIONS pdf icon PDF 28 KB

To receive the following, for information:

Additional documents:

Minutes:

The Executive received for information details of decisions made by the Greater Manchester Authority, and by the Joint GMCA and AGMA Executive, on 30th January 2015, of the GMCA Forward Plan and Joint GMCA / AGMA Forward Plans covering the period March to June 2015, and decisions made by the Greater Manchester Authority, and by the Joint GMCA and AGMA Executive, on 27th February 2015.

 

RESOLVED – That the content of the decision summaries and forward plans be noted.

100.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

101.

RESHAPING TRAFFORD: ECONOMIC GROWTH AND ENVIRONMENT INFRASTRUCTURE

To consider a report of the Executive Members for Environment and Operations and for Economic Growth and Prosperity. (Note: a related report is to be considered in Part I of this agenda – Item 6 refers.)

Minutes:

[NOTE: This item was subsequently subject to further consideration at the Special Executive Meeting held on 25/3/15.]

 

The Executive Members for Economic Growth and Planning and for Environment and Operations introduced a report setting out confidential details of the results of the evaluation of tenders received and the award of the contract for delivery of a range of Highways, Environmental, Professional, Technical and Infrastructure services and the replacement of existing street lighting luminaires with LED luminaires. Further details and recommendations were discussed and agreed in Part I of this agenda. (Minute 90 refers.)

102.

EDUCATION AND EARLY YEARS CAPITAL PROGRAMME 2015

To consider a report of the Executive Member for Children’s Services.

Additional documents:

Decision:

That approval be given to the proposals contained within the report to meet pupil place demand in schools and early education settings in 2016/17 and spending on condition and access work detailed in Appendix B to the report, and that the demand for school places as detailed in Appendix A to the report be noted.

Minutes:

The Executive Member for Children’s Services submitted a report which provided an update on the current and projected demand for school and early education places through to 2016/17 and the progress made on existing projects to meet increasing demand; and set out options to meet the projected need for additional places and identified condition and access issues.

 

RESOLVED - That approval be given to the proposals contained within the report to meet pupil place demand in schools and early education settings in 2016/17 and spending on condition and access work detailed in Appendix B to the report, and that the demand for school places as detailed in Appendix A to the report be noted.