Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Executive Members at the commencement of the meeting.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees: Feedback on Scrutiny Review of Joint Venture proposals is listed under Item 4 below.

Councillor Mitchell, as Chairman of Scrutiny Committee, made reference to the report setting out details of concerns raised by Scrutiny during its review of the proposed Joint Venture (and considered explicitly under Item 105 below). He expressed his appreciation to all who had contributed to this Scrutiny study.

To consider a report of the Executive Members for Environment and Operations and for Economic Growth and Prosperity.

Feedback from the Scrutiny review of the proposals is also appended for the Executive’s consideration.

(Note: a related report is to be considered in Part II of this agenda – Item 12 refers.)

1. That approval be granted to proceed to the contract award stage for the procurement of Environmental, Highways, Professional, Technical and Infrastructure Services.

2. That approval be granted:

a.    To proceed to the contract award stage for street lighting  maintenance including the replacement of existing street lighting luminaires with LED luminaires;

b.    That “neutral” and “warm” LED luminaires be used for the street lights, as set out in paragraph 6.1.11 of the Part II report;

c.    That a Central Management System is installed as part of the replacement programme.  

3. That authority be delegated to the Deputy Chief Executive in consultation with the Director of Legal and Democratic Services to finalise contract terms and enter into the contract with the preferred bidder(s) for each Lot as identified in paragraph 5.6 in the Part II report (agenda item 12).

The Executive Members for Economic Growth and Planning and for Environment and Operations introduced a report which provided an update on progress on the procurement of a service provider to deliver a range of Highways, Environmental, Professional, Technical and Infrastructure services, set out the results of the evaluation of tenders received and made recommendations with regard to the award of the contract and the replacement of existing street lighting luminaires with LED luminaires. In discussion the Executive’s attention was drawn to the responses, set out in section 10 of the report, to the observations raised by Scrutiny Committee in the course of its review; and that detailed information on the financial evaluation of bids was set out in a supplementary report considered in Part II of this agenda. (Minute 113 refers.)

            RESOLVED -

(1)        That approval be granted to proceed to the contract award stage for the procurement of Environmental, Highways, Professional, Technical and Infrastructure Services.

(2)        That approval be granted:

a.    To proceed to the contract award stage for street lighting  maintenance including the replacement of existing street lighting luminaires with LED luminaires;

b.    That “neutral” and “warm” LED luminaires be used for the street lights, as set out in paragraph 6.1.11 of the Part II report;

c.    That a Central Management System is installed as part of the replacement programme.  

(3)        That authority be delegated to the Deputy Chief Executive in consultation with the Director of Legal and Democratic Services to finalise contract terms and enter into the contract with the preferred bidder(s) for each Lot as identified in paragraph 5.6 in the Part II report (agenda item 12).

To consider a report of the Executive Member for Transformation and Resources.

1)    That the contents of the report be noted.

2)    That approval be given to the recommendations as set out below, having regard  to the public sector equality duty (outlined at section 4 of the report):

(a)  Woodsend Library - Increasing the use of technology at libraries; specifically Open + technology at Woodsend Library and as a consideration in other Libraries subject to redevelopment.

(b)  Coppice Library - that the Council partner with other organisations and community groups to continue to provide access to library services at Coppice Library, specifically blueSCI.

(c)  Timperley Library – that the Council proceeds with further discussions in respect of the proposal for the sale of the land to Park Medical Practice and the redevelopment of the site to include a community focussed facility comprising a new medical centre linked to a new library and residential apartments.

To reduce the staffing assignment as appropriate and:

That, if appropriate, the Director of Legal and Democratic Services in consultation with the Deputy Chief Executive be authorised to prepare, finalise and enter into all legal agreements and documentation required to implement the proposed sale and redevelopment of Timperley Library, including the Baker Street car park, to Park Medical Practice.

.

(d)   Hale Library – that the Council proceeds to invite formal tenders in relation to the provision of a library in Hale (together with redevelopment of the former library site) from the bidders who have previously expressed an interest on an informal basis, as set out in paragraph 3.5.5 of the report.

That following receipt of the formal tenders, a report should be prepared to evaluate the proposals     for the provision of a library in Hale (together with redevelopment of the former library site).

That the decision to approve the successful bidder following the evaluation of the proposals for the provision of a library in Hale (together with redevelopment of the former library site) be delegated to the Executive Member for Transformation and Resources.

That the Director of Legal and Democratic Services in consultation with the Deputy Chief Executive be authorised to prepare, finalise and enter into all legal agreements and documentation required to implement the proposed sale and redevelopment of Hale Library.

(e)  Staff reduction – Implement back office staff reductions as set out in paragraph 2.7 and 3.6 of the report.

(f)   Book fund - that the book fund is reduced by £105k.

(g)  Income generation - that further areas of opportunity for income generation are explored and implemented where considered appropriate.

(h)  Bowfell and Davyhulme Libraries – that Bowfell and Davyhulme Libraries close.

(i)    Lostock Library - to maintain a library for the pupils of Lostock College, which will allow continued access to the library and its resources by the community as set out in paragraph 3.8.4 of the report and that the detail of this is developed.

(j)    Delamere Toy Library - that the funding for two part-time staff is withdrawn.

[NOTE: Councillor Williams, as a resident of Hale, declared a Personal Interest in Proposal 4 regarding Hale Library.]

The Executive Member for Transformation and Resources submitted a report which provided an overview of the Libraries Budget Consultation 2015/16, set out the methodology and the outcomes of the consultations and described how proposals have changed as a result of consultation, and made a recommendation in relation to the outcome of the Libraries Budget Consultation 2015/16. The Executive was advised of proposed amendments to recommendation 2c as set out in the report in relation to Timperley Library.

            RESOLVED -

(1)        That the contents of the report be noted.

(2)        That approval be given to the recommendations as set out below, having regard to the public sector equality duty (outlined at section 4 of the report):

(a)  Woodsend Library - Increasing the use of technology at libraries; specifically Open + technology at Woodsend Library and as a consideration in other Libraries subject to redevelopment.

(b)  Coppice Library - that the Council partner with other organisations and community groups to continue to provide access to library services at Coppice Library, specifically blueSCI.

(c)  Timperley Library – that the Council proceeds with further discussions in respect of the proposal for the sale of the land to Park Medical Practice and the redevelopment of the site to include a community focussed facility comprising a new medical centre linked to a new library and residential apartments.

To reduce the staffing assignment as appropriate and:

That, if appropriate, the Director of Legal and Democratic Services in consultation with the Deputy Chief Executive be authorised to prepare, finalise and enter into all legal agreements and documentation required to implement the proposed sale and redevelopment of Timperley Library, including the Baker Street car park, to Park Medical Practice.

.

(d)   Hale Library – that the Council proceeds to invite formal tenders in relation to the provision of a library in Hale (together with redevelopment of the former library site) from the bidders who have previously expressed an interest on an informal basis, as set out in paragraph 3.5.5 of the report.

That following receipt of the formal tenders, a report should be prepared to evaluate the proposals     for the provision of a library in Hale (together with redevelopment of the former library site).

That the decision to approve the successful bidder following the evaluation of the proposals for the provision of a library in Hale (together with redevelopment of the former library site) be delegated to the Executive Member for Transformation and Resources.

That the Director of Legal and Democratic Services in consultation with the Deputy Chief Executive be authorised to prepare, finalise and enter into all legal agreements and documentation required to implement the proposed sale and redevelopment of Hale Library.

(e)  Staff reduction – Implement back office staff reductions as set out in paragraph 2.7 and 3.6 of the report.

(f)   Book fund - that the book fund is reduced by £105k.

(g)  Income generation -  ...  view the full minutes text for item 106.

That approval be given to a 0% inflationary uplift for the Residential and Nursing Care market for 2015-16 for the reasons set out in the report.

The Executive Member for Adult Social Services and Community Wellbeing submitted a report setting out the approach followed in the identification of a Fair Price For Care in respect of residential and nursing care, taking account of national and local factors, cost pressures and mitigation, and proposing a recommended level of inflationary uplift.

RESOLVED - That approval be given to a 0% inflationary uplift for the Residential and Nursing Care market for 2015-16 for the reasons set out in the report.

That approval be given to a 1% inflationary uplift for the Home Care market for 2015-16 for the reasons set out in the report.

The Executive Member for Adult Social Services and Community Wellbeing submitted a report setting out the approach followed in the identification of a Fair Price For Care in respect of homecare provision, taking account of national and local factors, cost pressures and mitigation, and proposing a recommended level of inflationary uplift.

RESOLVED - That approval be given to a 1% inflationary uplift for the Home Care market for 2015-16 for the reasons set out in the report.

To consider a report of the Executive Member for Economic Growth and Planning.

1. That the decision be noted of the AGMA Executive Board (Joint Committee) to produce a Greater Manchester Spatial Framework (GMSF), covering housing and employment land requirements and associated infrastructure.

2. That it be recommended to the Council that it delegates responsibility for all stages in the production of the GMSFDPD, other than publication/submission and adoption (which will remain the responsibility of each individual GM Council), to the AGMA Executive Board (Joint Committee).

3. That a delay be agreed in the production of the LAP until such time that the production of the GMSF is further advanced together with an amendment to the Trafford Local Development Scheme (LDS) indicating this.

4. That it be agreed that the proposed amendment of the LDS include reference to the production of the GMSFDPD (as set out in Appendix A to the report).

The Executive Member for Economic Growth and Planning submitted a report setting out the necessary steps required in relation to the decision making process regarding the production of a statutory joint Greater Manchester Spatial Framework Development Plan Document (GMSFDPD) and the impact on the preparation of the Trafford Local Plan: Land Allocations document (LAP).

            RESOLVED -

(1)        That the decision be noted of the AGMA Executive Board (Joint Committee) to produce a Greater Manchester Spatial Framework (GMSF), covering housing and employment land requirements and associated infrastructure.

(2)        That it be recommended to the Council that it delegates responsibility for all stages in the production of the GMSFDPD, other than publication/submission and adoption (which will remain the responsibility of each individual GM Council), to the AGMA Executive Board (Joint Committee).

(3)        That a delay be agreed in the production of the LAP until such time that the production of the GMSF is further advanced together with an amendment to the Trafford Local Development Scheme (LDS) indicating this.

(4)        That it be agreed that the proposed amendment of the LDS include reference to the production of the GMSFDPD (as set out in Appendix A to the report).

To consider a report of the Leader of the Council and Chief Executive.

1. That the report considered and agreed at the joint GMCA and AGMA Executive Board meeting on 27^th February 2015, and attached to the report as Appendix A, be noted.

2. That agreement and endorsement be given to the MOU signed by representatives of AGMA, GM CCGs and NHS England, and that it be recognised that it is an important and significant step in the development of a new collaborative partnership for health and social care in Greater Manchester.

3. That the Chief Executive be authorised to bring a report to the Executive in June 2015 setting out how the authority will meet the locality requirements of the MOU.

The Leader and Chief Executive of the Council submitted a report providing information on the Memorandum of Understanding developed between GM local authorities, GM CCGs and NHS England which created a framework for the delegation and ultimate devolution of health and social care responsibilities to Greater Manchester. It also set out the actions required by the Council to meet the requirement of the MoU.

            RESOLVED -

(1)        That the report considered and agreed at the joint GMCA and AGMA Executive Board meeting on 27^th February 2015, and attached to the report as Appendix A, be noted.

(2)        That agreement and endorsement be given to the MOU signed by representatives of AGMA, GM CCGs and NHS England, and that it be recognised that it is an important and significant step in the development of a new collaborative partnership for health and social care in Greater Manchester.

(3)        That the Chief Executive be authorised to bring a report to the Executive in June 2015 setting out how the authority will meet the locality requirements of the MOU.

To consider a report of the Executive Member for Finance and Director of Finance.

1. That approval be given to a loan of £4m to Lancashire County Cricket Club for its planned redevelopment.

2. That authority be delegated to the Director of Legal and Democratic Services in conjunction with the Deputy Chief Executive and Director of Finance to agree and complete all documentation.

3. That Council be requested to approve:

4. That this decision be deemed to be urgent and therefore not subject to call-in.

The Executive Member for Finance and Director of Finance submitted a report regarding an approach recently made by Lancashire County Cricket Club (LCCC) to the Council to request loan finance for a proposed replacement of the existing Lodge facilities with a new purpose built 150 room hotel. An opportunity was provided for Members to ask questions regarding the terms of the loan, and it was noted that the matter would be discussed further at the Council Meeting immediately following the Executive’s meeting.

            RESOLVED -

(1)        That approval be given to a loan of £4m to Lancashire County Cricket Club for its planned redevelopment.

(2)        That authority be delegated to the Director of Legal and Democratic Services in conjunction with the Deputy Chief Executive and Director of Finance to agree and complete all documentation.

(3)        That Council be requested to approve:

(4)        That this decision be deemed to be urgent and therefore not subject to call-in.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

To consider a report of the Executive Members for Environment and Operations and for Economic Growth and Prosperity. (Note: a related report is to be considered in Part I of this agenda – Item 4 refers.)

The Executive Members for Economic Growth and Planning and for Environment and Operations introduced a report setting out confidential details of the results of the evaluation of tenders received and the award of the contract for delivery of a range of Highways, Environmental, Professional, Technical and Infrastructure services and the replacement of existing street lighting luminaires with LED luminaires. Further details and recommendations were discussed and agreed in Part I of this agenda. (Minute 105 refers.)

To consider a report of the Leader of the Council and Chief Executive.

1. That the proposal to enter into a Deed of Indemnity on the terms set out in the report be approved.

2. That the Director of Legal and Democratic Services be authorised to complete the necessary documentation.

3. That it be agreed that the decision is urgent and not subject to call-in.

The Leader of the Council and Chief Executive submitted a report which sought approval for the Council to enter into an indemnity agreement to support the Greater Manchester Housing Investment Fund (GMHIF).

            RESOLVED –

(1)        That the proposal to enter into a Deed of Indemnity on the terms set out in the report be approved.

(2)        That the Director of Legal and Democratic Services be authorised to complete the necessary documentation.

(3)        That it be agreed that the decision is urgent and not subject to call-in.