Agenda, decisions and minutes

Venue: Committee Rooms 2 and 3, Trafford Town Hall, Talbot Road, Stretford M32 0TH

Contact: Jo Maloney 

Items
No. Item

15.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

No declarations were made by Executive Members.

16.

MINUTES

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 25th June 2018.

Additional documents:

Minutes:

RESOLVED – That the Minutes of the meeting held on 25th June 2018 be approved as a correct record.

17.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY) pdf icon PDF 180 KB

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Additional documents:

Minutes:

(a) Scrutiny Review of Young People’s Wellbeing

 

Councillor Harding, as the former Chair of the Health Scrutiny Committee, introduced the report, its key features and main areas of focus. The report was noted, and it was agreed that the Executive would work with the Health Scrutiny Committee with a view to responding to its recommendations.

 

            RESOLVED -

 

(1)       That the content of the report be noted.

 

(2)       That relevant members of the Executive liaise with the Health Scrutiny Committee with a view to responding to its recommendations.

18.

CORPORATE LANDLORD CAPITAL PROGRAMME 2018/19 pdf icon PDF 342 KB

To consider a report of the Executive Member for Highways, Parks and Environmental Services.

Decision:

1. That the allocation of the approved Corporate Landlord programme as set out in the Appendices to the report be approved.

 

2. That authority be delegated to the Corporate Director for Economic Growth, Environment and Infrastructure to agree minor changes to the programme.

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which set out the schemes proposed under the Corporate Landlord capital programme for the 2018/19, which had been identified as priorities for the next financial year. An opportunity was provided for Members to raise questions on the content of the report; and in response to a query it was indicated that further information could be provided outside the meeting on the potential rationalisation of assets referred to in the report.

 

RESOLVED -

 

(1)       That the allocation of the approved Corporate Landlord programme as set out in the Appendices to the report be approved.

 

(2)       That authority be delegated to the Corporate Director for Economic Growth, Environment and Infrastructure to agree minor changes to the programme.

19.

RESIDENTS' PARKING SCHEMES PROGRAMME 2018/19 AND 2019/20 pdf icon PDF 356 KB

To consider a report of the Executive Member for Environment, Air Quality and Climate Change.

Decision:

1. That the residents’ parking scheme programmes as set out in Appendix A to the report be approved.

 

2. That the proposed addition to the capital programme for 2018/19 and 2019/20 be approved, subject to resource availability.

 

3. That authority be delegated to the Corporate Director for Economic Growth, Environment and Infrastructure to make minor changes to the programme.

Minutes:

The Executive Member for Environment, Air Quality and Climate Change submitted a report which set out the detailed list of schemes proposed under the capital programme for residents’ parking schemes in 2018/19 and 2019/20. These schemes had been identified as being of priority, and the intention was to implement them across the next two years. An opportunity was provided for Members to raise questions on the report’s content. In response to questions, it was noted that, whilst the schemes were subject to consultation and therefore to amendment, further information could be provided in due course on the ongoing financial issues associated with them, and the roads proposed to be incorporated within respective schemes.

 

            RESOLVED -

 

(1)       That the residents’ parking scheme programmes as set out in Appendix A to the report be approved.

 

(2)       That the proposed addition to the capital programme for 2018/19 and 2019/20 be approved, subject to resource availability.

(3)       That authority be delegated to the Corporate Director for Economic Growth, Environment and Infrastructure to make minor changes to the programme.

20.

COMPULSORY PURCHASE ORDER, CHARLTON HOUSE

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning.

[NOTE: A related report is to be considered in Part II of this agenda.]

Minutes:

This item was withdrawn from consideration, along with the associated report in Part II of the agenda (Minute 28 below).

21.

STAR PROCUREMENT COLLABORATION AND EXECUTIVE JOINT COMMITTEE pdf icon PDF 261 KB

To consider a report of the Executive Member of Finance.

[NOTE: A related report is to be considered in Part II of this agenda.]

Decision:

1. That the disestablishment of the current STAR Joint Committee be approved.

 

2. That approval be given to the expansion of the current shared procurement service to include the Fourth Partner which will continue to be hosted by Trafford Borough Council in accordance with the provisions detailed in the main body of the report.

 

3. That the establishment of a new STAR Joint Committee be approved for Stockport, Trafford, Rochdale and the Fourth Partner that will support the delivery of the Shared Service and provide delegated authority to the Procurement Service to operate across Stockport, Trafford, Rochdale and The Fourth Partner areas.

 

4. That approval be given to the further expansion of the shared procurement service to include The Fifth Partner Council in accordance with the provisions detailed in the report subject to the prior approval of appropriate due diligence by the STAR Joint Committee.

 

5. That, in the event that the shared procurement service is further expanded to include the Fifth Partner Council, approval be given to the disestablishment of the four partner STAR Joint Committee and to the establishment of a new five partner STAR Joint Committee for Stockport, Trafford, Rochdale, the Fourth Partner and the Fifth Partner that will support the delivery of the Shared Service and provide delegated authority to the Procurement Service to operate across Stockport, Trafford, Rochdale, the Fourth Partner and the Fifth Partner areas.

 

6. That the governance arrangements and Terms of Reference of the new STAR Joint Committee as set out in the report be approved.

 

7. That authority be delegated to the Director of Legal and Democratic Services to agree the terms and conditions of, and to complete, an Inter Authority Agreement (“IAA”) in respect of the STAR Procurement shared service in similar terms to the existing IAA.

 

8. That the proposed approach to those circumstances whereby staff would transfer to the new procurement unit, and therefore to Trafford Council under TUPE, as outlined in the report, be noted and approved.

Minutes:

The Executive Member for Finance submitted a report which provided information on the strategic proposal to expand the current STAR Shared Procurement service (“STAR”) from three partner councils to four partner councils, and potentially further to expand the collaboration from four partner councils to five partner councils; and which outlined the rationale for STAR’s growth strategy, provided details of proposed commercial arrangements, governance arrangements and implementation strategies. A related report, identifying the fourth partner Council, was considered in Part II of the agenda. (Minute 29 below refers.) In discussion, it was agreed that the Executive would explore practicable and appropriate means of keeping Opposition Members informed of the Joint Committee’s proceedings.

 

            RESOLVED -

 

(1)       That the disestablishment of the current STAR Joint Committee be approved.

 

(2)       That approval be given to the expansion of the current shared procurement service to include the Fourth Partner which will continue to be hosted by Trafford Borough Council in accordance with the provisions detailed in the main body of the report.

 

(3)       That the establishment of a new STAR Joint Committee be approved for Stockport, Trafford, Rochdale and the Fourth Partner that will support the delivery of the Shared Service and provide delegated authority to the Procurement Service to operate across Stockport, Trafford, Rochdale and The Fourth Partner areas.

 

(4)       That approval be given to the further expansion of the shared procurement service to include The Fifth Partner Council in accordance with the provisions detailed in the report subject to the prior approval of appropriate due diligence by the STAR Joint Committee.

 

(5)       That, in the event that the shared procurement service is further expanded to include the Fifth Partner Council, approval be given to the disestablishment of the four partner STAR Joint Committee and to the establishment of a new five partner STAR Joint Committee for Stockport, Trafford, Rochdale, the Fourth Partner and the Fifth Partner that will support the delivery of the Shared Service and provide delegated authority to the Procurement Service to operate across Stockport, Trafford, Rochdale, the Fourth Partner and the Fifth Partner areas.

 

(6)       That the governance arrangements and Terms of Reference of the new STAR Joint Committee as set out in the report be approved.

 

(7)       That authority be delegated to the Director of Legal and Democratic Services to agree the terms and conditions of, and to complete, an Inter Authority Agreement (“IAA”) in respect of the STAR Procurement shared service in similar terms to the existing IAA.

 

(8)       That the proposed approach to those circumstances whereby staff would transfer to the new procurement unit, and therefore to Trafford Council under TUPE, as outlined in the report, be noted and approved.

22.

HIGH NEEDS BUDGET 2018/19 TO 2020/21 pdf icon PDF 311 KB

To consider a report of the Executive Member for Children’s Services, Corporate Director Children, Families and Wellbeing and the Chief Finance Officer.

Decision:

That the proposals included in the report to address the gap in the High Needs budget for 2018/19, and approach to 2019/20 and 2020/21, be approved.

Minutes:

The Executive Member for Children’s Services, Corporate Director Children, Families and Wellbeing and Chief Finance Officer submitted a report proposing that the funding gap for 2019/20 in the Education High Needs Budget would be met from a continuation of savings programmes which would be subject to further review and consultation and a proposed continuation of the 0.5% top-slice of the schools block. The latter would be subject to approval by the Schools Funding Forum and the ESFA. The proposal would allow further time to consider proposals to address the continuing funding gap and the full implications of the various proposals.

 

RESOLVED - That the proposals included in the report to address the gap in the High Needs budget for 2018/19, and approach to 2019/20 and 2020/21, be approved.

23.

COUNCIL TAX SUPPORT SCHEME FOR 2018/19 - PROPOSED CHANGES TO INCREASE SUPPORT TO LOW INCOME HOUSEHOLDS pdf icon PDF 184 KB

To consider a report of the Executive Member for Finance.

Decision:

That agreement be given to the Council consulting with the public on amending the Council Tax Support scheme as detailed in the report.

Minutes:

The Executive Member for Finance submitted a report reminding Members of the requirement for the Council to set its CTS scheme each year, and setting out proposals to consult with the public on a range of specific changes to the scheme to increase support to low income families. In discussion, endorsed a proposal to enhance training of staff to assist potential applicants.

 

RESOLVED - That agreement be given to the Council consulting with the public on amending the Council Tax Support scheme as detailed in the report.

24.

BUDGET MONITORING 2018/19 - PERIOD 2 OUTTURN (APRIL TO MAY 2018) pdf icon PDF 386 KB

To consider a report of the Executive Member for Finance and Chief Finance Officer.

Minutes:

The Executive Member for Finance and the Chief Finance Officer submitted a report which informed Members of the current 2018/19 forecast outturn figures relating to both Revenue and Capital budgets, and which also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. An opportunity was provided for Members to raise questions in respect of the report’s content, and these centred on the variance identified within Children’s Services. Members agreed on the need fully to understand the reasons, some of which were already evident, behind high levels of rising demand in the early part of the financial year. It was reported that one particular factor, namely the necessity, for safeguarding purposes, of high cost placements, had more recently.stabilised.

 

RESOLVED – That the content of the report, and the changes to the Capital Programme as detailed in its paragraphs 17 and 24, be noted.

25.

EXECUTIVE'S RESPONSE TO SCRUTINY REVIEW OF THE COUNCIL'S SCRUTINY FUNCTION pdf icon PDF 126 KB

To consider a report of the Executive Member for Constitutional Reform and Resident Engagement.

Minutes:

The Executive received for information comments on the recommendations arising from the Scrutiny Committee’s Task and Finish Review of the Council’s Scrutiny Function. Members were advised that the issues had been referred for consideration to the Constitution Working Group, and that the Executive would be advised in due course of the outcomes. In discussion, support was expressed for the suggestion of making training on Scrutiny issues more widely available to Councillors.

 

            RESOLVED – That the content of the report be noted.

26.

AGMA COMBINED AUTHORITY / EXECUTIVE BOARD: FORWARD PLANS AND DECISIONS pdf icon PDF 487 KB

To receive and note the following:

Additional documents:

Minutes:

RESOLVED – That the content of the GMCA schedule for Key Decisions for July 2018, and summaries of decisions taken by the GMCA and AGMA on 29th June, 2018, be noted.

27.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

28.

COMPULSORY PURCHASE ORDER, CHARLTON HOUSE

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning.

[NOTE: A related report is to be considered in Part I of this agenda.]

Minutes:

This item was withdrawn from consideration, along with the associated report in Part I of the agenda (Minute 20 above).

29.

STAR PROCUREMENT COLLABORATION AND EXECUTIVE JOINT COMMITTEE

To consider a report of the Executive Member of Finance.

[NOTE: A related report is to be considered in Part I of this agenda.]

Minutes:

Further to the report submitted by the Executive Member for Finance and considered in Part I of the agenda (Minute 29 above refers) in relation to the strategic proposal to expand the current STAR Shared Procurement service (“STAR”), a related report was presented, identifying the fourth partner Council. All formal resolutions relating to this matter are as set out in Minute 29 above.