Agenda, decisions and minutes

Venue: Committee Rooms 2 and 3, Trafford Town Hall, Talbot Road, Stretford M32 0TH

Contact: Jo Maloney 

Items
No. Item

30.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

No declarations were made by Executive Members.

31.

MINUTES pdf icon PDF 144 KB

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 23rd July 2018.

Minutes:

RESOLVED – That the Minutes of the meeting held on 23rd July 2018 be approved as a correct record.

32.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

There were no issues to be reported to this meeting.

33.

TRAFFORD AFFORDABLE HOUSING FUND pdf icon PDF 311 KB

To consider a report of the Executive Member for Housing and Communities.

Decision:

That approval be given to the establishment of a Trafford Affordable Housing Fund financed by S106 Commuted Sum monies, and the approach for approving applications to the Fund as set out in paragraph 6.3 of the report.

Minutes:

The Executive Member for Housing and Communities submitted a report which proposed the establishment of a ‘Trafford Affordable Housing Fund’ using Section 106 Commuted Sum monies. It identified the priorities of the Fund and the process for utilising the Fund in partnership with Registered Providers.An opportunity was provided for Members to raise questions on the report’s content; and in discussion it was noted that it was envisaged that there was potential for further expansion of the fund in future, on receipt of relevant Section 106 contributions.

 

RESOLVED - That approval be given to the establishment of a Trafford Affordable Housing Fund financed by S106 Commuted Sum monies, and the approach for approving applications to the Fund as set out in paragraph 6.3 of the report.

34.

STUDENT ACCOMMODATION pdf icon PDF 302 KB

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning. (Note: A supplementary report is to be considered in Part II of this agenda.)

Decision:

1. That it be approved that the Council enter into an agreement to secure an option to take on a lease of West Point on the terms set out in the report and in the related Part II report.

 

2. That authority be delegated to the Corporate Director, Place in consultation with the Corporate Director for Governance and Community Strategy and the Corporate Director of Finance and Systems, to finalise terms for the proposed agreement.

 

3. That authority be delegated to the Corporate Director for Place in consultation with the Executive Member for Investment, Regeneration and Strategic Planning, the Corporate Director for Governance and Community Strategy and the Corporate Director of Finance and Systems, to exercise the option granted by the agreement and to call for a lease to be granted on the terms set out in the related Part II report.

 

4. That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into any documents required to implement the above recommendations.

 

5. That it be agreed that the Council should continue to work with UA92 and other interested parties to facilitate and enable the development of student accommodation within Old Trafford and Stretford which is consistent with the proposed masterplanning for those areas, using the powers at its disposal where reasonable and appropriate and subject to further Executive approval as required.

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which set out proposals for the Council’s involvement and investment in the development and management of student accommodation in relation to UA92. Supplementary financial details relating to the proposal were considered in Part II of the agenda. (Minute 41 below refers.) An opportunity was provided for Members to raise questions on the report’s content; these focussed on the Council’s longer-term approach to the availability of student accommodation in respect of UA92.

 

            RESOLVED -

 

(1)       That it be approved that the Council enter into an agreement to secure an option to take on a lease of West Point on the terms set out in the report and in the related Part II report.

 

(2)       That authority be delegated to the Corporate Director, Place in consultation with the Corporate Director for Governance and Community Strategy and the Corporate Director of Finance and Systems, to finalise terms for the proposed agreement.

 

(3)       That authority be delegated to the Corporate Director for Place in consultation with the Executive Member for Investment, Regeneration and Strategic Planning, the Corporate Director for Governance and Community Strategy and the Corporate Director of Finance and Systems, to exercise the option granted by the agreement and to call for a lease to be granted on the terms set out in the related Part II report.

 

(4)       That authority be delegated to the Corporate Director for Governance and Community Strategy to enter into any documents required to implement the above recommendations.

 

(5)       That it be agreed that the Council should continue to work with UA92 and other interested parties to facilitate and enable the development of student accommodation within Old Trafford and Stretford which is consistent with the proposed masterplanning for those areas, using the powers at its disposal where reasonable and appropriate and subject to further Executive approval as required.

35.

SALE TOWN CENTRE - PUBLIC REALM AND MOVEMENT STRATEGY pdf icon PDF 208 KB

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning.

[PLEASE NOTE: The appendix to this report is very extensive, and this is not being circulated in hard copy. It is available in full on the Council’s website.]

Additional documents:

Decision:

That the Sale Town Centre Public Realm and Movement Strategy be approved.

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which highlighted the proposals contained within the Sale Town Centre Public Realm and Movement Strategy.

 

RESOLVED - That the Sale Town Centre Public Realm and Movement Strategy be approved.

36.

PROPOSAL TO CONSULT ON ADULT SOCIAL CARE POLICY CHANGES pdf icon PDF 173 KB

To consider a report of the Corporate Director, Adult Services and Corporate Director, Finance and Systems.

Decision:

That it be agreed that the Council consult with the public on proposals to amend and combine the policies set out in the report.

Minutes:

The Corporate Director, Adult Services and Corporate Director Finance and Systems submitted a report which sought approval for the Council to consult with the public on proposals to amend and combine the policies set out in the report, with a view to reviewing and updating its existing policies and procedures to ensure continuous improvement, both in terms of the customer journey and the back office value for money delivery of its functions. In response to a number of queries, the Executive Member indicated that, if these were supplied in writing, a detailed response would be provided; and noted that the purpose of the proposed consultation was to secure feedback and clarification on this kind of issue.

 

RESOLVED - That it be agreed that the Council consult with the public on proposals to amend and combine the policies set out in the report.

37.

REPORT ON COMPLAINTS DETERMINED BY THE LOCAL GOVERNMENT & SOCIAL CARE OMBUDSMAN 2017/18 pdf icon PDF 314 KB

To consider a report of the Executive Member for Constitutional Reform and Resident Engagement.

Minutes:

The Executive Member for Constitutional Reform and Resident Engagement submitted a report which set out the background to the statutory duty to report to Members on adverse outcomes of complaints formally investigated by the Local Government & Social Care Ombudsman, and provided Members with a summary of complaints determined in 2017/18.

 

            RESOLVED – That the content of the report be noted.

38.

BUDGET MONITORING 2018-19 PERIOD 4 (APRIL- JULY 2018) pdf icon PDF 398 KB

To consider a report of the Executive Member for Finance and Corporate Director of Finance and Systems.

Minutes:

The Executive Member for Finance and the Corporate Director of Finance and Systems submitted a report which informed Members of the current 2018/19 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. An opportunity was provided for Members to ask questions on the content of the report. These concentrated on significant variances in Children’s Social Care budgets, some of which were identified as reflecting with national and regional trends, and related in part to decisions taken by the courts.

 

RESOLVED – That the report and the changes to the Capital Programme as detailed in paragraph 16 be noted.

39.

AGMA COMBINED AUTHORITY / EXECUTIVE BOARD: FORWARD PLANS AND DECISIONS pdf icon PDF 360 KB

To receive and note the following:

Additional documents:

Minutes:

RESOLVED – That the content of the GM Forward Plan of Key Decisions for September 2018, and of decision summaries for the GMCA and AGMA meetings held on 27/7/18, be noted.

40.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

41.

STUDENT ACCOMMODATION

To consider a report of the Executive Member for Investment, Regeneration and Strategic Planning. (Note: A supplementary report is to be considered in Part I of this agenda.)

Minutes:

The Executive Member for Investment, Regeneration and Strategic Planning submitted a report which set out financial details relating to proposals for the Council’s involvement and investment in the development and management of student accommodation in relation to UA92. A related report was considered in Part I of the agenda - Minute 34 above refers – and any relevant resolutions are set out at that Minute.