Agenda and minutes

Venue: Virtual meeting

Contact: Jo Maloney  Governance Officer

Note: Note: There will be a link to view the meeting on the Agenda. Alternatively please paste the following into your browser's address bar: https://www.youtube.com/channel/UCjwbIOW5x0NSe38sgFU8bKg 

Items
No. Item

181.

QUESTIONS FROM MEMBERS OF THE PUBLIC

A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

Minutes:

It was reported that no questions had been received for consideration at the current meeting.

182.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

No declarations were made by Executive Members.

183.

MINUTES pdf icon PDF 225 KB

To receive and, if so determined, to approve as a correct record the Minutes of the following meetings:

 

Executive Meeting 22/6/20, suspended and resumed on 30/6/20;

Executive Meeting 26/10/20.

Additional documents:

Minutes:

RESOLVED – That the Minutes of the suspended and resumed meeting held on 22nd and 30th June 2020, and of the meeting held on 26th October 2020, be approved as correct records.

184.

MATTERS FROM COUNCIL OR OVERVIEW AND SCRUTINY COMMITTEES (IF ANY)

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

Minutes:

Councillor Acton, as Chair of the Pandemic Scrutiny Committee, reported that the Committee had received a number of updates on the Council’s financial position, and reminded Members of the two Budget Scrutiny sessions to be held on 1st and 3rd December 2020. It was further noted that an interim report on the subject of Homelessness was being referred to the Executive (as discussed in the following Minute).

 

            RESOLVED – That the content of the update briefing be noted.

185.

INTERIM PANDEMIC SCRUTINY COMMITTEE REPORT pdf icon PDF 130 KB

To consider a report of the Chair of the Pandemic Scrutiny Committee.

Minutes:

Councillor Acton, as Chair of the Pandemic Scrutiny Committee, introduced a report which, further to the Committee’s meeting on 19th August 2020, laid out a number of recommendations to the Executive relating to the issue of homelessness.

 

            RESOLVED - That the Executive:-

 

(1)       Note the report.

 

(2)       Agree that the council should continue to look at long term solutions to the potential rise in homelessness, due to the ongoing impact of COVID 19.

 

(3)       Agree to provide regular updates on homelessness to the Pandemic Scrutiny Committee and all Councillors.

 

(4)       Agree that there should be a review of the current process for 208 notices to improve performance to ensure that the Council is able to provide support from the commencement of a placement.

186.

PLAYING PITCH STRATEGY: LONG TERM SECURITY OF TENURE PROCESS pdf icon PDF 270 KB

To consider a report of the Executive Member for Culture and Leisure.

Additional documents:

Minutes:

The Executive Member for Culture and Leisure submitted a report which set out the detail of the Long Term Security of Tenure (LTST) process and sought Executive support with the process of awarding LTST to community sports clubs in Trafford. An opportunity was provided for Members to raise questions on the report, which centred on the applicability of the scheme and arrangements for potential variation of access, which would be set out in any lease arrangement.

 

            RESOLVED -

 

(1)       That the LTST and process of disposal as outlined in the report be supported.

 

(2)       That it be acknowledged that the proposed disposals will be at undervalue but will deliver social benefits to the local communities.

 

(3)       That decision making on future LTST applications be delegated to the Corporate Director, Place, including the grant of leases of up to 25 years at undervalue, under the terms of the report.

 

(4)       That authority to negotiate and agree the terms of the leases be delegated to the Corporate Director, Place.

 

(5)       That authority be delegated to the Corporate Director, Governance and Community Strategy to complete any documents required to give effect to the proposals contained in the report.

187.

HIGHWAYS, TRANSPORTATION, ENVIRONMENT AND CONSULTANCY SERVICES (HTEC20) - UPDATE AND PROPOSED NEXT STEPS pdf icon PDF 331 KB

To consider a report of the Executive Member for Environment, Air Quality and Climate Change.

NOTE: A related report is to be considered in Part II of this agenda.

Minutes:

The Executive Member for Environment, Air Quality and Climate Change submitted a report which provided an update on progress achieved in ongoing discussions and negotiations in relation to the One Trafford Partnership between the Council and Amey LG in accordance with a contract entered into in 2015. The recommendations set out in the report reflected the progress made since the report to Executive in October 2019 and the impact of Covid-19 and the ongoing financial pressures experienced by the Council on the position in relation to service delivery under the contract. It was noted that a related report was to be considered in Part II of this agenda (Minute 191 refers.)

 

In discussion, general support was expressed for the undertaking of the proposed 7 Year Review; and the report’s recommendations were provisionally endorsed, subject to whatever discussions ensued in Part II of the agenda.

 

188.

BUDGET MONITORING 2020/21 - PERIOD 6 (APRIL TO SEPTEMBER 2020) pdf icon PDF 687 KB

To consider a report of the Executive Member for Finance and Investment and the Corporate Director of Finance and Systems.

Minutes:

The Executive Member for Finance and Investment and the Corporate Director of Finance and Systems submitted a report which informed Members of the current 2020/21 forecast outturn figures relating to both Revenue and Capital budgets. It also summarised the latest forecast position for Council Tax and Business Rates within the Collection Fund. In introducing the report the Executive Member noted a minor increase to the net revenue budget in respect of the national financial settlement in relation to Public Health. He also drew attention to the improved position in respect of the projected outturn, whilst emphasising that, in view of current uncertainties, no such projection could currently be regarded as definitive. It was noted that a response to a Member’s question would be given outside the meeting.

 

            RESOLVED –

 

(1)       That Council be recommended to approve an increase to the net Revenue Budget of £261k to £175.52m as detailed in paragraph 2 of the report.

 

(2)       That the updated positions on the revenue budget, collection fund and capital programme be noted.

189.

CORPORATE PLAN 2020/21 QUARTER 2 pdf icon PDF 477 KB

To consider a report of the Executive Member for Public Safety, Governance and Reform.

Additional documents:

Minutes:

The Executive Member for Public Safety, Governance and Reform submitted a report which provided a summary of performance against the Council’s Corporate Plan, 2020/21, covering the period 1st July 2020 to 30th September 2020. An opportunity was provided for Members to discuss the report’s content.

 

RESOLVED – That the content of the Corporate Plan Quarter 2 Report be noted.

190.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

191.

HIGHWAYS, TRANSPORTATION, ENVIRONMENT AND CONSULTANCY SERVICES (HTEC20) - UPDATE AND PROPOSED NEXT STEPS

To consider a report of the Executive Member for Environment, Air Quality and Climate Change.

NOTE: A related report is to be considered in Part I of this agenda.

Minutes:

Further to the report considered in Part I of the agenda (Minute 187 refers), the Executive Member for Environment, Air Quality and Climate Change submitted an associated report which provided financial and commercial details regarding progress achieved in ongoing discussions and negotiations in relation to the One Trafford Partnership between the Council and Amey LG. The recommendations set out in the report reflected the progress made since the report to Executive in October 2019 and the impact of Covid-19 and the ongoing financial pressures experienced by the Council on the position in relation to service delivery under the contract. In discussion it was noted the proposed review would allow stakeholders to contribute, and would be subject to regular progress updates to the Executive.

 

            RESOLVED -

 

(1)       That the position be noted in relation to the negotiations conducted with Amey in accordance with the Executive’s decision in October 2019.

           

(2)       That the proposal be noted to initiate a review of the contract in accordance with the provisions relating to a 7 Year Review and that the approach to conducting such a review as set out in the report considered in Part II of the agenda be approved.

 

(3)       That the Corporate Director for Place be required to report back to the Executive on the findings of this review process in due course.