Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Executive Members.

A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

Members were advised of the following question which had been received, in relation to Agenda Item 9, the GM Mayor’s Challenge Fund 2019 Update (Minute 8 below refers.)

“My initial question is why has there been little to no infastructural improvements within Altrincham to encourage walking and cycling in line with the beelines initiative launched almost a year ago?

Secondly, please can you give your views on the potential of Woodfield Road as a beelines network link and/or your views on the type of residential road design that would help rebalance towards walking and cycling and the impact of this on both residents and local businesses?

Finally, can you ensure that Woodfield Road and the issues raised will be considered in the near future?”

The Executive Member for Environment, Air Quality and Climate Change provided the following response to the respective elements of the question on behalf of the Executive:

“Over the past few years there has been investment in Altrincham through improvements to the public realm. This has included improvements in and around Altrincham town centre. Additionally implementation continues in relation to the long standing Bridgewater Way initiative, improving cycling and walking along the towpath. The report before the executive tonight sets out a mechanism by which future schemes can be assessed and this can include schemes in Altrincham.

Such a scheme would need investigation by the Local Highways Authority, it is not possible to give an opinion tonight.

Such a scheme would be subject to the above comments, but would also need to be assessed against the criteria outlined in the executive report before it could be recommended for a bid through any future MCF tranches.”

In conclusion, the Leader commented that planning for potential schemes was at a relatively early stage; and that the Council would give due consideration to any potential schemes of which it was notified.

RESOLVED – That the content of the question, and response given, be noted.

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on18th March 2019.

RESOLVED – That the Minutes of the Meeting held on 18^th March 2019 be approved as a correct record.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

There were no issues to be reported to the current meeting.

To consider a report of the Deputy Leader and Interim Corporate Director Children’s Services.

That the proposals contained within the report be agreed as the detailed capital programme for 2019/20, specifically -

1. Agree to carry out work to improve the facilities and expand provision for pupils with special education needs and disabilities (SEND) detailed in Appendix A: Proposed Capital Projects, SEND Capital Programme, Table 2.

2. Agree to the proposed options to meet the demand for primary and secondary school places, Section 2 and 3.

3. Note and agree the completion of previous schemes and the demand for early years places, Section 5.

The Deputy Leader of the Council and Interim Corporate Director Children’s Services submitted a report which set out proposals intended to allow the Council to meet its statutory duty to provide sufficient places in schools and early years settings and a duty to meet the needs of children and young people with special education needs and disabilities (SEND), and to meet any risks in relation to school conditions and access. An opportunity was provided for Members to raise questions, which concentrated on the potential of other options if the Council’s preferred option in relation to Stamford Park Schools did not proceed. Members were advised that it was premature to determine this issue, and any course of action would depend on the circumstances pertaining at the time.

RESOLVED - That the proposals contained within the report be agreed as the detailed capital programme for 2019/20, specifically -

1. Agree to carry out work to improve the facilities and expand provision for pupils with special education needs and disabilities (SEND) detailed in Appendix A: Proposed Capital Projects, SEND Capital Programme, Table 2.

2. Agree to the proposed options to meet the demand for primary and secondary school places, Section 2 and 3.

3. Note and agree the completion of previous schemes and the demand for early years places, Section 5.

To consider a report of the Executive Member for Health, Wellbeing and Equalities and the Corporate Director of Commissioning.

1. That the content of the report be noted.

2. That the re-defining of £3.2m of the Transformation Fund be approved.

3. That the prioritised list of investments against the redefined and previously repurposed Transformation Funding be noted.

4. That the proposed next steps be noted.

The Executive Member for Health, Wellbeing and Equalities and the Corporate Director of Commissioning submitted a report which set out details of the refresh of Trafford CCG’s element of the Transformation Fund, and the proposed areas in which it would now be invested. An opportunity was provided for Members to raise questions on the report’s content. In discussion, it was agreed that a separate meeting could be arranged, if desired, for Members to be briefed more fully on developing proposals for further changes, and on the operation in practice of integrated, place-based solutions.

            RESOLVED –

(1)       That the content of the report be noted.

(2)       That the re-defining of £3.2m of the Transformation Fund be approved.

(3)       That the prioritised list of investments against the redefined and previously repurposed Transformation Funding be noted.

(4)       That the proposed next steps be noted.

To consider a report of the Executive Member for Children’s Social Care.

That the proposal detailed in the report be approved.

The Executive Member for Children’s Social Caresubmitted a report which proposed the creation of a No Wrong Door Hub, a multi-disciplinary wraparound support offer for vulnerable adolescents on the edge of or in Care. This was consequent on the Department of Education having agreed funding for all 10 Local Authority areas in Greater Manchester to introduce a number of evidence-based innovation projects to their area. The proposed Hub would be sited at an existing Children’s Home (Kingsway Park), which would transition to become a short term, intensive residential offer for young people open to the service, to provide respite to those at risk of placement or family breakdown, and as a step-down service for those moving on from long-term residential care to family based care. It would remain an Ofsted-registered Home with 6 beds. In discussion, Members raised questions regarding the implementation timetable, the funding of associated posts, and the monitoring / regulatory regime which would apply to the proposed facility.

RESOLVED - That the proposal detailed in the report be approved.

To consider a report of the Executive Member for Environment, Air Quality and Climate Change.

1. That the report, the process for preparing Version Two of the GM Bee Network Map (V2 Bee Network); and that the V2 Bee Network Map will be published by the GM Cycling and Walking Commissioner at the end of June 2019, be noted.

2. That authority to approve future iterations of the Bee Network Map (as they relate to Trafford) be delegated to the Corporate Director of Place, in consultation with the Executive Member for Environment, Air Quality and Climate Change;

3. That authority for approving Trafford schemes to be included within the Local Cycling and Walking Infrastructure Plan (LCWIP) be delegated to the Corporate Director of Place, in consultation with the Executive Member for Environment, Air Quality and Climate Change;

4. That the approach for the identification and prioritisation of future cycling and walking bids in Trafford be approved.

5. That authority to approve future funding bids in relation to cycling and walking schemes in Trafford, be delegated to the Corporate Director of Place, in consultation with the Executive Member for Environment, Air Quality and Climate Change.

The Executive Member for Environment, Air Quality and Climate Changesubmitted a report which provided an update in relation to the Mayor’s Challenge Fund in so far as it related to Trafford; and outlined the process followed in amending the Bee Network Map, and the arrangements for publishing Version Two of the Map and future iterations thereafter. It also outlined an approach for the identification and prioritisation of future cycling and walking bids in Trafford, and set out the governance process for approving any future bids for funding. In considering the report, Members discussed the balance in the bidding process between major schemes and small-scale interventions, officer support for the process, the beneficial impact on Trafford of nearby schemes technically located in other Local Authority areas, and engagement activity with local schools to promote walking and cycling.

            RESOLVED -

(1)       That the report, the process for preparing Version Two of the GM Bee Network Map (V2 Bee Network); and that the V2 Bee Network Map will be published by the GM Cycling and Walking Commissioner at the end of June 2019, be noted.

(2)       That authority to approve future iterations of the Bee Network Map (as they relate to Trafford) be delegated to the Corporate Director of Place, in consultation with the Executive Member for Environment, Air Quality and Climate Change.

(3)       That authority for approving Trafford schemes to be included within the Local Cycling and Walking Infrastructure Plan (LCWIP) be delegated to the Corporate Director of Place, in consultation with the Executive Member for Environment, Air Quality and Climate Change.

(4)       That the approach for the identification and prioritisation of future cycling and walking bids in Trafford be approved.

(5)       That authority to approve future funding bids in relation to cycling and walking schemes in Trafford, be delegated to the Corporate Director of Place, in consultation with the Executive Member for Environment, Air Quality and Climate Change.

To consider a report of the Executive Member for Housing and Regeneration.

PLEASE NOTE: This report has an exceptionally extensive appendix, which it is impracticable to circulate in hard copy. It will be available on the Council’s website, with the rest of the agenda papers.

1. That the LAR report be approved.

2. That authority be delegated to the Corporate Director of Place to make minor amendment to the report.

3. That authority be delegated to the Corporate Director of Place to submit the report to the GMCE and the GM Health and Social Care Partnership.

4. That the potential projects and workstreams as set out in section 6 of the report be noted.

5. That the project governance as set out in section 7 of the report be noted.

6. That further reports be brought to the Executive on the outcomes from individual workstreams.

The Executive Member for Housing and Regeneration submitted a report which set out the background to the Locality Asset Review (LAR), commissioned by the GMCA and the GM Health and Social Care Partnership (GMHSCP), which sought to appraise the public sector estate within Trafford to gain a greater understanding of what there is and how it is used, what is needed in future and how the Council might meet those future requirements. The report drew on information from Stages 1 and 2 and built on it to develop potential opportunities, solutions and on-going work streams along with the development of commercial, financial and management cases. This formed the final stage of the LAR process, which would now move into a delivery phase.

            RESOLVED -

(1)       That the LAR report be approved.

(2)       That authority be delegated to the Corporate Director of Place to make minor amendment to the report.

(3)       That authority be delegated to the Corporate Director of Place to submit the report to the GMCE and the GM Health and Social Care Partnership.

(4)       That the potential projects and workstreams as set out in section 6 of the report be noted.

(5)       That the project governance as set out in section 7 of the report be noted.

(6)       That further reports be brought to the Executive on the outcomes from individual workstreams.

To consider a report of the Executive Member for Housing and Regeneration.

1. That the establishment of the Trafford Small Business Loan Fund be approved.

2. That authority to enter into a formal agreement with GC Business Finance to manage the Trafford Small Business Loan Fund be delegated to the Corporate Director for Place.

3. That an update report be received on the Trafford Small Business Loan Fund within six months of its launch.

4. That approval be given to the changes to the Trafford Town Centres Business Growth Programme; and that an update report be received at the same time as the report referred to at 3 above.

The Executive Member for Housing and Regenerationsubmitted a report which set out the proposal to establish a new Trafford Small Business Loan Fund to provide affordable financial support aimed at new start and existing businesses in the borough. The Fund would further enhance the Council’s ‘open for business’ approach and provide a direct mechanism to support local businesses in the borough. The report also identified proposed amendments to the current Town Centres Business Growth Programme that supports businesses taking vacant retail units in the town centres, to ensure its continued effectiveness. Questions raised by Members related to the interface with the Town Centres Loan Fund, accounting descriptions of funds deployed and the extent to which the fund was intended to support carbon reduction in the business economy.

            RESOLVED -

(1)       That the establishment of the Trafford Small Business Loan Fund be approved.

(2)       That authority to enter into a formal agreement with GC Business Finance to manage the Trafford Small Business Loan Fund be delegated to the Corporate Director for Place.

(3)       That an update report be received on the Trafford Small Business Loan Fund within six months of its launch.

(4)       That approval be given to the changes to the Trafford Town Centres Business Growth Programme; and that an update report be received at the same time as the report referred to at 3 above.

To consider a report of the Executive Member for Housing and Regeneration.

PLEASE NOTE: Appendix 1 to this report is exceptionally extensive, and it is impracticable to circulate it in hard copy. It will be available on the Council’s website, with the rest of the agenda papers.

1. That the consultation feedback on the draft Civic Quarter Masterplan Supplementary Planning Document be noted.

2. That the legal advice be noted that the Council should not proceed with adopting the Civic Quarter Masterplan as a Supplementary Planning Document.

3. That the preparation be approved of an Area Action Plan (The Civic Quarter Plan) as a Development Plan Document, and its inclusion in a revised Trafford Local Development Scheme.

4. That the extension to the boundary of the Area Action Plan area be approved.

5. That the in principle support be approved for the making of a compulsory purchase order under section 226 of the Town and Country Planning Act 1990 to enable the redevelopment and regeneration of the Area Action Plan area.

6. That authority be delegated to the Corporate Director of Place to negotiate for the voluntary acquisition of land and rights over land needed to enable the Scheme to be delivered in advance of confirmation of a compulsory purchase order, as if such compulsory purchase order had been confirmed.

7. That authority be delegated to the Corporate Director of Place, in consultation with the Corporate Director of Governance and Community Strategy, to consider alternatives to the use of compulsory purchase powers.

The Executive Member for Housing and Regenerationsubmitted a report which provided an update on the consultation carried out to date on the Civic Quarter Masterplan and the reasons for the proposed changes to its status from a Supplementary Planning Document to becoming an Area Action Plan; and which sought approval for its preparation on that basis. The report also proposed a revision to the boundary of the Civic Quarter area and sought in principle approval for the use of the Council’s compulsory purchase powers to support delivery of the Area Action Plan proposals if required. Members noted the plan’s draft status, and the potential for further amendments in due course.

            RESOLVED -

(1)       That the consultation feedback on the draft Civic Quarter Masterplan Supplementary Planning Document be noted.

(2)       That the legal advice be noted that the Council should not proceed with adopting the Civic Quarter Masterplan as a Supplementary Planning Document.

(3)       That the preparation be approved of an Area Action Plan (The Civic Quarter Plan) as a Development Plan Document, and its inclusion in a revised Trafford Local Development Scheme.

(4)       That the extension to the boundary of the Area Action Plan area be approved.

(5)       That the in principle support be approved for the making of a compulsory purchase order under section 226 of the Town and Country Planning Act 1990 to enable the redevelopment and regeneration of the Area Action Plan area.

(6)       That authority be delegated to the Corporate Director of Place to negotiate for the voluntary acquisition of land and rights over land needed to enable the Scheme to be delivered in advance of confirmation of a compulsory purchase order, as if such compulsory purchase order had been confirmed.

(7)       That authority be delegated to the Corporate Director of Place, in consultation with the Corporate Director of Governance and Community Strategy,to consider alternatives to the use of compulsory purchase powers.

To consider a report of the Executive Member for Finance and Investment and the Corporate Director of Finance and Systems.

The Executive Member for Finance and Investment and the Corporate Director of Finance and Systemssubmitted a report which informed Members of the 2018/19 draft outturn figures relating to both Revenue and Capital budgets and the level of General and Service Reserves. It also summarised the final unaudited position for Council Tax and Business Rates within the Collection Fund. Members’ attention was drawn to the net outturn underspend, the treatment of various reserves, and the slippage on capital expenditure, which related primarily to the re-profiling of budgets for investment in the leisure strategy.

            RESOLVED -

(1)       That the report be noted, and the outturn position showing a budget underspend of £1.783m, which will be transferred to the Budget Support Reserve.

(2)       That the creation be noted of a new earmarked reserve of £1.5m to support an improvement plan in Children’s services, following the recent ‘inadequate’ report from Ofsted.

(3)       That the other changes to reserves as detailed in paragraph 8 and Appendix 2 to the report be noted and agreed.

To consider a report of the Chief Executive.

1. That approval be given to the appointment of representatives to those outside, independent and Executive bodies set out in the Appendix to the report, subject to the following:

Body 3 – Assets of Community Value: Agreed nominee, Cllr. Jerrome (Green Party nominee).

Body 12 – Larkhill Centre Community Association: Agreed nominee, Cllr. Newgrosh (Liberal Democrat Party nominee).

Body 15 – Manchester Airport Consultative Committee: Cllr. Boyes to replace Cllr. Myers as Conservative Party nominee.

Body 18 – One Trafford Partnership Board: Cllr. Butt to replace Cllr. Shaw as Conservative Party nominee.

Body 21 – SACRE: Agreed nominee, Liberal Democrat Party nominee, name to be confirmed.

Body 27 – Timperley Village Club: Agreed nominee, Cllr. Minnis (Liberal Democrat Party nominee).

Body 39 – Sale Educational Foundation: Liberal Democrat Party nominee, name to be confirmed.

Body 42 – Trafford Leisure CIC Ltd. Board of Directors: nominated directors to be Cllr. Jane Baugh, Eamonn O’Rourke, Daniel Gidney, Andrew Worthington, Susan Aldridge, Yvonne Burke, Eleanor Roaf and Gareth Evans.

2. That authority be delegated to the Chief Executive, in consultation with the Leader of the Council and Opposition Group Leader(s) if necessary, to appoint Members to any vacancy that remains or arises after the meeting and to any additional bodies to which the Executive may be required to make appointment(s), from this date until the Executive next considers appointments in June 2020.

The Chief Executive submitted a report which sought agreement for the appointment of representatives to those bodies whose activities relate to Executive functions. In considering the report, Members noted a number of amendments and clarifications, as set out in the formal resolution below.

            RESOLVED -

(1)       That approval be given to the appointment of representatives to those outside, independent and Executive bodies set out in the Appendix to the report, subject to the following:

Body 3 – Assets of Community Value: Agreed nominee, Cllr. Jerrome (Green Party nominee).

Body 12 – Larkhill Centre Community Association: Agreed nominee, Cllr. Newgrosh (Liberal Democrat Party nominee).

Body 15 – Manchester Airport Consultative Committee: Cllr. Boyes to replace Cllr. Myers as Conservative Party nominee.

Body 18 – One Trafford Partnership Board: Cllr. Butt to replace Cllr. Shaw as Conservative Party nominee.

Body 21 – SACRE: Agreed nominee, Liberal Democrat Party nominee, name to be confirmed.

Body 27 – Timperley Village Club: Agreed nominee, Cllr. Minnis (Liberal Democrat Party nominee).

Body 39 – Sale Educational Foundation: Liberal Democrat Party nominee, name to be confirmed.

Body 42 – Trafford Leisure CIC Ltd. Board of Directors: nominated directors to be Cllr. Jane Baugh, Eamonn O’Rourke, Daniel Gidney, Andrew Worthington, Susan Aldridge, Yvonne Burke, Eleanor Roaf and Gareth Evans.

(2.)      That authority be delegated to the Chief Executive, in consultation with the Leader of the Council and Opposition Group Leader(s) if necessary, to appoint Members to any vacancy that remains or arises after the meeting and to any additional bodies to which the Executive may be required to make appointment(s), from this date until the Executive next considers appointments in June 2020.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED - That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

To consider a report of the Executive Member for Housing and Regeneration.

a) That the contents of the report be noted.

b) That authority be delegated to the Corporate Director for Place, in consultation with the Executive Member for Housing and Regeneration and the Corporate Director of Governance and Community Strategy, to agree the terms and structure for a joint venture arrangement.

c) That the Leader of the Council, the Corporate Director of Place and the Chief Executive or her nominee be nominated as the Council Representatives on the Executive Boards of the respective joint venture companies.

d) That, subject to the satisfactory completion of due diligence, the acquisition be approved of the properties by the JV companies on the terms set out in the report.

e) That the provision be approved of a corporate loan facility to the joint venture partner on terms similar to those set out in the report.

f) That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director of Governance and Community Strategy and the Corporate Director for Finance and Systems, to make minor amendments to the terms of the proposed agreements.

g) That authority be delegated to the Corporate Director of Governance and Community Strategy to enter into all legal agreements required to implement the above recommendations.

          The Executive Member for Housing and Regenerationsubmitted a report which sought approval for the Council to enter into joint venture arrangements for the purpose of acquiring three key properties which had the potential to deliver significant regeneration benefits to the Borough.  Approval was also sought for the acquisition of the properties by the joint ventures, subject to the satisfactory completion of due diligence around the prospective acquisition. Members were, under conditions of confidence, advised of the background to the proposed transaction, timescales associated with it, and estimated financial consequences, subject to the due diligence processes being undertaken.

                             RESOLVED -

(1)              That the contents of the report be noted.

(2)              That authority be delegated to the Corporate Director for Place, in consultation with the Executive Member for Housing and Regeneration and the Corporate Director of Governance and Community Strategy, to agree the terms and structure for a joint venture arrangement.

(3)              That the Leader of the Council, the Corporate Director of Place and the Chief Executive or her nominee be nominated as the Council Representatives on the Executive Boards of the respective joint venture companies.

(4)              That, subject to the satisfactory completion of due diligence, the acquisition be approved of the properties by the JV companies on the terms set out in the report.

(5)               That the provision be approved of a corporate loan facility to the joint venture partner on terms similar to those set out in the report.

(6)              That authority be delegated to the Corporate Director for Place, in consultation with the Corporate Director of Governance and Community Strategy and the Corporate Director for Finance and Systems, to make minor amendments to the terms of the proposed agreements.

(7)              That authority be delegated to the Corporate Director of Governance and Community Strategy to enter into all legal agreements required to implement the above recommendations.