Agenda and draft minutes

Venue: Virtual meeting: https://www.youtube.com/channel/UCjwbIOW5x0NSe38sgFU8bKg

Contact: Fabiola Fuschi, Governance Officer 

Items
No. Item

31.

ATTENDANCES

To note attendances, including Officers and any apologies for absence.

Minutes:

All Elected Members were present

32.

MINUTES pdf icon PDF 201 KB

To receive and if so determined, to approve as a correct record the Minutes of the meeting held on the 16TH December 2020

Minutes:

RESOLVED that the minutes of the meeting held on 16th Dec 2020 be agreed as a correct record

33.

DECLARATIONS OF INTEREST

Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code(s) of Conduct.

Minutes:

There were no declarations of interest received

34.

QUARTER 3 5-STAR PERFORMANCE 2020/21 AND PROPOSED MEASURES pdf icon PDF 245 KB

For approval

Additional documents:

Minutes:

The Joint Committee gave consideration to a progress report of the STAR Assistant Director (Delivery) on the 2020/21 Quarter 3 key performance measures for STAR Procurement. The report also sought approval of the key performance measures for 2021/22.

 

The report author outlined the position on savings, return on investment, income, social value against contract value and verified spend.

 

Members commented on the positive results particularly with regard to income and ratified savings, especially after quarter 1 and 2 whose performance had been severely affected by the pandemic.

 

The report author presented the proposed measures for 2021/22.

 

Members sought and received clarification and reassurance on the new measures for the income target in relation to the uncertainty caused by the pandemic.

 

RESOLVED: -

1.    That Quarter 3 performance against key measures for 2020/21 be noted;

2.    That the STAR key performance measures for 2021/22 be approved. 

35.

CONTINUOUS IMPROVEMENT UPDATE pdf icon PDF 274 KB

For noting

Minutes:

The Joint Committee received a report of the STAR Assistant Directors (Delivery and Development) on the STAR Procurement improvements to date and future plans for both Delivery and Developments sides of the organisation.

 

The report authors informed Members of important organisational achievements such as winning the National Social Value Awards for Embedding Social Value into Procurement, the positive outcomes linked to Grown Your Own policy to retain and develop members of staff and being awarded the CIPS Corporate Ethics Mark for the third consecutive year. 

 

With regard to development activity, the new Business Plan 2021-24 was launched in January, work was ongoing to develop a plan for income and potential growth opportunities for 2021/22, In-tend Contract Management System implementation for STAR was well underway. The 10 Point Plan to support local businesses during and post pandemic, for which STAR Procurement had been shortlisted for an award, had been embedded as “business as usual”.

 

Officers also reported on progress on the Social Value Action Plan, the embedding of Oxygen evaluation model, the appointment of a Senior Project Manager for the Commercial Contract Management role, the collective consultation response to the Green Paper on the proposed new Procurement Regulations and the seamless transition to the new legislation on advertising on contracts which came into place in January 2021.

 

Members commended the continuous improvement work carried out by the team during this difficult period, particularly the achievements of the “Grown Your Own” policy.

 

RESOLVED:-

1.    That the content of the report be noted;

2.    That the action plan and initial savings linked to the Commercial Contract Management role be brought to a future meeting of the Joint Committee.

36.

URGENT BUSINESS (IF ANY)

Any other item or items which by reason of special circumstances (to be specified), the Chairman of the meeting is of the opinion should be considered at this meeting as a matter of urgency.

Minutes:

There were no items of urgent business received.

37.

DATE AND TIME OF NEXT MEETING

To confirm the arrangements for the next meetings in municipal year 2021/22:

Wednesday 16th June 2021 at 2:00 p.m.

Wednesday 15th September 2021 at 2:00 p.m.

Wednesday 15th December 2021 at 10:00 a.m.

Wednesday 16th March 2022 at 10:00 a.m.

Minutes:

The next meeting of the STAR Joint Committee would take place on 16th Jun 2021.

38.

EXCLUSION RESOLUTION

Motion   (Which may be amended as Members think fit):

 

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

Minutes:

RESOLVED that the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within category 3 of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively. 

39.

STAR PROCUREMENT BUDGET POSITION QUARTER 3 2020/21 STAR

For noting

Minutes:

The Joint Committee gave consideration to a progress report of the STAR Assistant Director (Development) on the STAR Procurement Budget Position at Quarter 3 for 2020/21.

 

RESOLVED that the STAR Procurement Budget Position at Quarter 3 for 2020/21 be noted.