Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

There were no declarations of interest made.

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 22^nd July 2024.

RESOLVED: That the Minutes of the meeting held on the 22 July 2024 be approved and signed as a correct record.

A maximum of 15 minutes will be allocated to public questions submitted in writing to Democratic Services (democratic.services@trafford.gov.uk) by 4 p.m. on the working day prior to the meeting. Questions must be relevant to items appearing on the agenda and will be submitted in the order in which they were received.

One question had been submitted for the meeting by Mr. Gould as follows:

In previous discussions with the Urmston Active Neighbourhood team residents have been assured that “this a community led initiative and if the community do not want something it will not be implemented”.

Why, then, has the council installed modal filters on roads in Flixton when the results of the associated consultation indicate they were not wanted and residents did not want a trial?

Councillor Williams, the Executive Member for Climate Change provided the following response:

This was a consultation process for both Flixton and separately Davyhulme. This was not a referendum or vote. As highlighted by the table summary in the report and thereafter the recommendations, in Flixton there was a fair level of support for both the underlying principles / objectives as well as to trial the proposed interventions. Hence in terms of Flixton scheme it was recommended and agreed to be progressed subject to the additional highway interventions to be included as part of the scheme, these are listed below.

•               Address (formalise) the junction of Irlam Road and Flixton Road

•               Traffic calming along Irlam Road.

•               Improve safer access (and on street parking behaviour) to and from roads off Flixton Road: Rothiemay Road, Western Road and Ambleside Roads.

•               Ensure safer pedestrian access to Flixton Station.

•               Improve / segregate active travel and address congestion along Irlam Road resulting from the neighbourhood schools of Delamere School / Wellacre Academy.

In terms of the Davyhulme scheme the decision was not to progress the Davyhulme scheme further and to inform the residents of the decision.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

No matters had been referred from Council or the Overview and Scrutiny Committees.

To consider a report of the Executive Member for Finance, Change and Governance and Director of Finance and Systems.

(1)    That the Executive notes:

a)      the report and the estimated revenue outturn position showing a budget overspend of £4.21m, an adverse movement of £1.97m from Period 2.

b)   the update on the three-year Capital Programme as detailed in Section 6 and Annex 3.

c)   the reallocation of resources to deal with issues identified at Stretford Library (Annex 3)

d)   the use of reserves to supplement capital works at Covershaw Lane (Annex 3)

e)   the management actions and mitigating actions as detailed in Paragraph 2 of Part 2 in the delivery of a balanced budget and effective financial management.

(2)    That the increase in grant level for Homeowner grants (Annex 3), be approved.

The Executive Member for Finance, Change and Governance and the Director of Finance and Systems submitted a joint report informing the Executive of the 2024/25 projected outturn figures relating to both Revenue and Capital budgets. The report also summarised the projected outturn position for Council Tax and Business Rates.

Questions were put by the following Members in attendance regarding the matters specified and replies provided in the meeting:

    Councillor Eckersley concerning the decrease in earmarked reserves, the anticipated winter spend of the Adult Social Care Budget and staff costs/filling of vacancies.

    Councillor Butt concerning the dedicated schools grant deficit.

    Councillor Evans concerning anticipated income shortfalls in the Asset Investment Strategy, Schools Budget and Planning and Building Control applications.

    Councillor Welton concerning the CIPFA review.

        RESOLVED -

(1)    That the Executive notes:

a)      the report and the estimated revenue outturn position showing a budget overspend of £4.21m, an adverse movement of £1.97m from Period 2.

b)   the update on the three-year Capital Programme as detailed in Section 6 and Annex 3.

c)   the reallocation of resources to deal with issues identified at Stretford Library (Annex 3)

d)   the use of reserves to supplement capital works at Covershaw Lane (Annex 3)

e)   the management actions and mitigating actions as detailed in Paragraph 2 of Part 2 in the delivery of a balanced budget and effective financial management.

(2)    That the increase in grant level for Homeowner grants (Annex 3), be approved.

For Members to receive an update on the Trafford Design Code.

(1)       That the Trafford Design Code (TDC) be approved and adopted as a Supplementary Planning Document (SPD).

(2)       That the Executive notes that the adoption of the Trafford Design Code represents the successful completion of a Design Code as part of the DLUHC (now MHCLG) Design Code Pathfinders Programme.

The Executive Member for Economy and Regeneration submitted a report recommending adoption of the draft Trafford Design Code following amendments made as a result of consultation undertaken and a viability testing exercise.

Questions were put by the following Members in attendance regarding the matters specified and replies provided in the meeting:

    Councillor Welton concerning cycle storage and the option to locate at the front of properties.

    Councillor Butt concerning an information session for Councillors to assist engagement with the public.

    Councillor Evans concerning the cost of resources committed.

Councillor Patel, the Executive Member, welcomed the arrangement of a session for Members on the new Design Code and was happy to provide Councillor Evans with more details on costs and where they had come from.

The Leader and Executive conveyed thanks to all officers for their work in producing the new code.

        RESOLVED:

(1)       That the Trafford Design Code (TDC) be approved and adopted as a Supplementary Planning Document (SPD).

(2)       That the Executive notes that the adoption of the Trafford Design Code represents the successful completion of a Design Code as part of the DLUHC (now MHCLG) Design Code Pathfinders Programme.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED: That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006 and specified on the agenda item or report relating to each such item respectively.

The Executive Member for Housing and Advice will provide the Executive with an update on the Local Authority Housing Fund – Round 3 funding allocation.

As per the decision record for the report considered in the public part of the agenda.

The Executive considered a report of the Executive Member for Housing and Advice which in providing an update on Round 3 of the scheme and proposed programme for delivery, included exempt information.

Councillors Evans raised questions on the report which were responded to.

RESOLVED: That the confidential report be noted and the decision be confirmed as set out for the report considered in the public part of the agenda.

The Executive Member for Housing and Advice will provide the Executive with an update on the Local Authority Housing Fund – Round 3 funding allocation.

That the Executive:

(1)       Approves the Round 3 project for providing homes for Afghan refugees and Temporary Accommodation stock as set out in this report.

(2)       Delegates authority to the Corporate Director, Place, in consultation with the Director of Legal & Governance, to procure a contractor to carry out the conversions, repairs and improvements as appropriate.

(3)       Delegates authority to the Corporate Director, Place, in consultation with the Director of Legal & Governance, to negotiate, finalise and agree the terms for the purchase of properties for the purposes set out in this report.

(4)       Delegates authority to the Director of Legal & Governance to enter into any contracts, agreements or deeds required to implement the above recommendations.

The Executive Member for Housing and Advice submitted a report providing an update on Round 3 of the scheme and proposed programme for delivery.

Councillor Evans enquired about the impact on the Investment Portfolio and the Leader of the Council, noting the cost pressures, considered it would be useful for Members to have a briefing on the matter.

(Note: Councillor K Carter left the meeting before determination of this item.)

RESOLVED: That the Executive:

(1)       Approves the Round 3 project for providing homes for Afghan refugees and Temporary Accommodation stock as set out in this report.

(2)       Delegates authority to the Corporate Director, Place, in consultation with the Director of Legal & Governance, to procure a contractor to carry out the conversions, repairs and improvements as appropriate.

(3)       Delegates authority to the Corporate Director, Place, in consultation with the Director of Legal & Governance, to negotiate, finalise and agree the terms for the purchase of properties for the purposes set out in this report.

(4)       Delegates authority to the Director of Legal & Governance to enter into any contracts, agreements or deeds required to implement the above recommendations.