Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Members of the Executive.

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 19^th September 2016.

Members received for approval the draft Minutes of the Executive’s meeting held on 19^th September 2016. In discussion, the Leader of the Council advised that the meeting scheduled for 28^th November 2016 would be cancelled.

RESOLVED – That the Minutes of the meeting held on 16^th September 2016 be approved as a correct record.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

There were no matters to be reported to the current meeting.

To consider a report of the Executive Member for Economic Growth, Environment and Infrastructure. [PLEASE NOTE: The detailed CAA documents have been posted on the Council’s website, along with the rest of the agenda. They are extremely extensive, and so will not be circulated to Members in hard copy; but a set will be available to view at the meeting, if required.]

1. That the consultation responses  and amendments made to the CAAs and CAMPs for Ashton upon Mersey, Brogden Grove, Dunham Town, Dunham Woodhouses, Empress, Flixton, Longford and Warburton as set out in Appendix 2 to the report be noted.

2. That the following be approved for adoption and publication as Supplementary Planning Documents, as set out in Appendices 3-18 to the report:-

·         Ashton upon Mersey Conservation Area Appraisal

·         Ashton upon Mersey Conservation Area Management Plan

·         Brogden Grove Conservation Area Appraisal

·         Brogden Grove Conservation Area Management Plan

·         Dunham Town Conservation Area Appraisal

·         Dunham Town Conservation Area Management Plan

·         Dunham Woodhouses Conservation Area Appraisal

·         Dunham Woodhouses Conservation Area Management Plan

·         Empress Conservation Area Appraisal

·         Empress Conservation Area Management Plan

·         Flixton Conservation Area Appraisal

·         Flixton Conservation Area Management Plan

·         Longford Conservation Area Appraisal

·         Longford Conservation Area Management Plan

·         Warburton Conservation Area Appraisal

·         Warburton Conservation Area Management Plan

3. That responsibility be delegated to the Director of Growth and Regulatory Services for approving any minor amendments to the wording of the documents, prior to their publication.

The Executive Member for Economic Growth, Environment and Infrastructure submitted a report which provided a summary of the consultation responses received to the draft Conservation Area Appraisals (CAAs) and draft Management Plans (CAMPs) for Ashton upon Mersey, Brogden Grove, Dunham Town, Dunham Woodhouses, Empress, Flixton, Longford and Warburton; and which sought approval to the final documentation for adoption as Supplementary Planning Documents (SPD). An opportunity was provided for Members to raise queries on the report’s content; and it was agreed that further information would be provided outside the meeting on the question of the preservation of structures within designated conservation areas.

            RESOLVED -

(1)        That the consultation responses  and amendments made to the CAAs and CAMPs for Ashton upon Mersey, Brogden Grove, Dunham Town, Dunham Woodhouses, Empress, Flixton, Longford and Warburton as set out in Appendix 2 to the report be noted.

(2)        That the following be approved for adoption and publication as Supplementary Planning Documents, as set out in Appendices 3-18 to the report:-

·         Ashton upon Mersey Conservation Area Appraisal

·         Ashton upon Mersey Conservation Area Management Plan

·         Brogden Grove Conservation Area Appraisal

·         Brogden Grove Conservation Area Management Plan

·         Dunham Town Conservation Area Appraisal

·         Dunham Town Conservation Area Management Plan

·         Dunham Woodhouses Conservation Area Appraisal

·         Dunham Woodhouses Conservation Area Management Plan

·         Empress Conservation Area Appraisal

·         Empress Conservation Area Management Plan

·         Flixton Conservation Area Appraisal

·         Flixton Conservation Area Management Plan

·         Longford Conservation Area Appraisal

·         Longford Conservation Area Management Plan

·         Warburton Conservation Area Appraisal

·         Warburton Conservation Area Management Plan

(3)        That responsibility be delegated to the Director of Growth and Regulatory Services for approving any minor amendments to the wording of the documents, prior to their publication.

To consider a report of the Executive Member for Economic Growth, Environment and Infrastructure.

1. That the content of the report be noted.

2. That approval be given to the National Estates Memorandum of Understanding, attached as Appendix 1 to the report.

3. That approval be given to the Greater Manchester Memorandum of Understanding, attached as Appendix 2 to the report.

4. That authority be delegated to the Deputy Chief Executive to agree minor amendments to the wording of the two Memoranda.

The Executive Member for Economic Growth, Environment and Infrastructure submitted a report which provided an update on the progress made with the Greater Manchester Estates workstream related to the Enabling Better Care priority of the Health and Social Care Strategic Plan. It also sought approval for the Council’s participation in a Memorandum of Understanding with partners across the Greater Manchester local authority and health care sectors.

            RESOLVED -

(1)        That the content of the report be noted.

(2)        That approval be given to the National Estates Memorandum of Understanding, attached as Appendix 1 to the report.

(3)        That approval be given to the Greater Manchester Memorandum of Understanding, attached as Appendix 2 to the report.

(4)        That authority be delegated to the Deputy Chief Executive to agree minor amendments to the wording of the two Memoranda.

To consider a report of the Executive Member for Transformation and Resources.

The Executive Member for Transformation and Resources submitted a report which updated Members on the outcome of the inspection carried out by the Office of Surveillance Commissioners and set out the recommendations and the proposed action the Council would take in implementing those recommendations. In response to Members’ queries, the Executive was advised that legislation provided that surveillance would only be used in limited, prescribed circumstances, and that the action points set out in the report had already been implemented.

RESOLVED – That it be noted that the Commissioner’s recommendations have been accepted and that the following steps have been taken to implement the recommendations / learning points:-

a)    an officer debrief of the lessons learned as a consequence of the inspection has taken place

b)    amendments made to the main policy document Guidance on the Use of Surveillance as set out.

c)    process now agreed with external agencies (GMP) in relation to authorisations for directed surveillance. Follow up checks to be carried out from time to time

d)     periodic refresher training for authorising officers, applicants and enforcement officers will be arranged.

To consider a report of the Executive Member for Transformation and Resources.

The Executive Member for Transformation and Resources submitted a report, in line with the Council’s statutory duty, advising Members on adverse outcomes of complaints formally investigated by the Local Government Ombudsman. The report also provided Members with a summary of complaints determined in 2015/16. In answer to a query, it was agreed that further information would be provided, insofar as was consistent with the law, on the issues identified in two complaints involving child protection, and what had been done to rectify them.

            RESOLVED – That the content of the report be noted.

None currently to be reported.

There were no plans or decisions to be reported to the current meeting.