Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Executive Members at the commencement of the meeting.

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 29th April 2013.

RESOLVED: That, subject to the inclusion of Councillor Bowker in the attendance list, the Minutes of the Meeting held on 29^th April, 2013 be approved as a correct record.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

To receive a report of Councillor R. Chilton, Scrutiny Topic Group Chairman.

1. That the recommendations set out in the report be noted and considered.

2. That the Executive Member for Environment and Transportation, in consultation with the Executive Member for Safe, Strong Communities, co-ordinate a response to be considered by the Scrutiny Committee.

Councillor Chilton, Chairman of the Topic Group, was in attendance to present the Group’s report and recommendations. The Leader of the Council thanked the Topic Group for its report, and the Executive Member for Highways and Environment made a preliminary response, noting that a full response would be prepared in consultation with the Executive Member for Safe, Strong Communities. A number of comments from Members were noted, including encouraging of developing effective Homewatch Schemes in parallel with No Cold Calling Zones.

                   RESOLVED:

(1)              That the recommendations set out in the report be noted and considered.

(2)               That the Executive Member for Environment and Transportation, in consultation with the Executive Member for Safe, Strong Communities, co-ordinate a response to be considered by the Scrutiny Committee.

To consider a report of Councillor J.R. Reilly, Topic Group Chairman.

Please Note: This item relates to the Executive Report on Community Assets elsewhere on this agenda (Item 5).

That the content of the report, and the comments made by the Scrutiny Topic Group, be noted in the development of the Council’s Community Asset Framework.

Councillor John Reilly, as Chairman of the Topic Group, was in attendance to provide the Executive with a summary of the detailed input which the Group had had into the development of the Community Asset Framework (Minute 7 below refers). He advised the Executive that the Topic Group had received formal acknowledgement of its letter, and acceptance of its suggestions, from the Executive Member for Economic Growth and Prosperity, who in turn thanked Councillor Reilly for Scrutiny’s input, and advised that the Directorate was supportive of the suggestions made. It was noted that, given the scale and stage of development of the proposed framework, further Scrutiny input was likely to be appropriate in due course.

RESOLVED: That the content of the report, and the comments made by the Scrutiny Topic Group, be noted in the development of the Council’s Community Asset Framework.

To consider a report of the Corporate Director, Economic Growth and Prosperity.

1.  (i) That endorsement in principle be given to the criteria and the process for the award of Rent Grants set out in the report.

(ii) That endorsement be given to the principles for property support in the report.

    (iii) That it be noted that a further report will be brought to Executive with an update on Rent Grants and property agreements.

2. That the proposed approach to Community Asset Transfer be endorsed in principle.

3. That it be noted that the agreement of a process of decision making and review of applications for Community Right to Bid had been delegated to the Executive Member for Economic Growth and Prosperity in conjunction with the Corporate Director for Economic Growth and Prosperity and Acting Director of Legal and Democratic Services.

 4. That the potential budget implications arising from compensation payments payable under Community Right to Bid scheme be noted.

[NOTE: Councillor Coupe declared a Personal Interest in this item in view of his Vice-Presidency of the Urmston Meadowside Football Club.]

The Executive Member for Economic Growth and Prosperity submitted a report setting out details of proposals in relation to the development of the Council’s Community Asset Strategy, Community Asset Transfer Strategy and community Right To Bid procedure, and set out details of the reasons for bringing forward the recommendations for which approval was now sought.

RESOLVED:

(1)       (i) That endorsement in principle be given to the criteria and the process for the award of Rent Grants set out in the report.

(ii) That endorsement be given to the principles for property support in the report.

(iii) That it be noted that a further report will be brought to Executive with an update on Rent Grants and property agreements.

(2)       That the proposed approach to Community Asset Transfer be endorsed in principle.

(3)       That it be noted that the agreement of a process of decision making and review of applications for Community Right to Bid had been delegated to the Executive Member for Economic Growth and Prosperity in conjunction with the Corporate Director for Economic Growth and Prosperity and Acting Director of Legal and Democratic Services.

(4)       That the potential budget implications arising from compensation payments payable under Community Right to Bid scheme be noted.

To consider a report of the Executive Member for Economic Growth and Prosperity.

1)         That the proposal for the relocation of Altrincham Library be agreed.

2)         That the Corporate Director of Economic Growth and Prosperity be authorised to finalise lease terms with Citybranch.

3)         That the Acting Director of Legal and Democratic Services be authorised to complete the legal documentation for a 125 year lease.

4)         That agreement be given to the funding proposals for lease premium of £1,998,750 to be funded by ring-fenced land receipts from the planned 13/14 and 14/15 land sales programme along with the allocation of capital receipts from over achievement of sales already in the Land Sales Programme.

The Executive Member for Economic Growth and Prosperity submitted a report detailing progress on proposals for a new library as part of the regeneration of the Market Quarter in Altrincham, and proposing terms for a 125 year lease for the library and a funding route. A schedule was tabled illustrating potential contributions from the Land Sales Programme and, in response to a question, it was agreed that clarification would be provided outside the meeting in relation to land at Stokoe Avenue, Altrincham.

            RESOLVED:

(1)        That the proposal for the relocation of Altrincham Library be agreed.

(2)        That the Corporate Director of Economic Growth and Prosperity be authorised to finalise lease terms with Citybranch.

(3)        That the Acting Director of Legal and Democratic Services be authorised to complete the legal documentation for a 125 year lease.

(4)       That agreement be given to the funding proposals for lease premium of £1,998,750 to be funded by ring-fenced land receipts from the planned 13/14 and 14/15 land sales programme along with the allocation of capital receipts from over achievement of sales already in the Land Sales Programme.

To consider a report of the Executive Member for Economic Growth and Prosperity.

Please note: A supplementary report will be considered in Part II of this agenda (Item 18).

a)            That the appointment be confirmed of LSP Developments as preferred developer for the redevelopment of Woodsend Circle.

b)            That approval be given that all the land within the black edging on the attached plan be appropriated to Section 227 of the Town & Country Planning Act 1990.

c)            That the Corporate Director of Economic Growth and Prosperity be authorised to proceed with securing vacant possession of units at Woodsend Circle to facilitate the re-development of the site in accordance with the strategy set out in the report in Part II of the agenda.

d)            That the Acting Director of Legal Services be authorised to enter into all necessary legal agreements to support the development and transfer of the land.

e)            That approval be given in principle that the Council proceed to make a Compulsory Purchase Order, if required to facilitate the re-development, subject to full indemnity of costs by LSP Developments.

f)             That approval be given that payment for the sale of the land from LSP Developments Ltd is deferred until completion of the first phase of the development in view of the proposed strategy for securing vacant possession.

The Executive Member for Economic Growth and Prosperity submitted a report summarising the current position and setting out the next steps to enable the proposed re-development of Woodsend Circle to proceed.

RESOLVED:

(1)       That the appointment be confirmed of LSP Developments as preferred developer for the redevelopment of Woodsend Circle.

(2)       That approval be given that all the land within the black edging on the attached plan be appropriated to Section 227 of the Town & Country Planning Act 1990.

(3)       That the Corporate Director of Economic Growth and Prosperity be authorised to proceed with securing vacant possession of units at Woodsend Circle to facilitate the re-development of the site in accordance with the strategy set out in the report in Part II of the agenda.

(4)       That the Acting Director of Legal Services be authorised to enter into all necessary legal agreements to support the development and transfer of the land.

(5)       That approval be given in principle that the Council proceed to make a Compulsory Purchase Order, if required to facilitate the re-development, subject to full indemnity of costs by LSP Developments.

(6)       That approval be given that payment for the sale of the land from LSP Developments Ltd is deferred until completion of the first phase of the development in view of the proposed strategy for securing vacant possession.

To consider a report of the Executive Member for Economic Growth and Prosperity.

1. That the draft Stretford Town Centre Masterplan (appended to the report) be adopted for the purposes of consultation.

2. That it be noted that the draft Stretford Town Centre Masterplan will be submitted for consultation purposes with the Stretford M32 group, Stretford Town Centre Partnership and the Meadows and Trees Tenants and Residents Associations.

3. That the officers be authorised to implement the Stretford Town Centre Masterplan Consultation Strategy (appended to the report).

The Executive Member for Economic Growth and Prosperity submitted a report giving details of, and seeking approval for, the draft consultation version of the Stretford Town Centre Masterplan.

            RESOLVED:

(1)        That the draft Stretford Town Centre Masterplan (appended to the report) be adopted for the purposes of consultation.

(2)        That it be noted that the draft Stretford Town Centre Masterplan will be submitted for consultation purposes with the Stretford M32 group, Stretford Town Centre Partnership and the Meadows and Trees Tenants and Residents Associations.

(3)        That the officers be authorised to implement the Stretford Town Centre Masterplan Consultation Strategy (appended to the report).

To consider a report of the Executive Member for Highways and Environment.

That the end of consultation report be endorsed and the proposed new structure for the service approved.

The Executive Member for Highways and Environment submitted a report setting out details of the consultation process and its outcomes, and proposing a new structure for the service.

RESOLVED: That the end of consultation report be endorsed and the proposed new structure for the service approved.

To consider a report of the Executive Member for Transformation and Resources.

That the content of the Annual Delivery Plan year-end report be noted.

The Executive Member for Transformation and Resources submitted a report which set out a summary of performance against the Council’s Annual Delivery Plan 2012/13. In response to a query in relation to levels of sickness absence, it was noted that the Corporate Management Team was in the process of developing the revised strategy referred to in the report.

RESOLVED: That the content of the Annual Delivery Plan year-end report be noted.

To consider a report of the Executive Member for Finance and Director of Finance.

1. That the pre audited outturn be noted.

2. That the General Reserve and Collection Fund balances and commitments be noted.

The Executive Member for Finance and Director of Finance submitted a report which set out the pre-audit outturn position on the revenue budget for the financial year 2012/13, including the General Reserve and Collection Fund balances and commitments.

            RESOLVED:

(1)       That the pre audited outturn be noted.

(2)       That the General Reserve and Collection Fund balances and commitments be noted.

To consider a report of the Executive Member for Finance and Director of Finance.

1. That the content of the summary report be noted.

2. That the changes to the 2013/16 Programme be approved.

3. That the additional expenditure, listed in Appendix B to the report, be approved in accordance with Financial Procedure Rule No. 4.

4. That the outturn of the prudential indicators for 2012/13 be noted, as set out in paragraph 15 and Appendix C to the report.

The Executive Member for Finance and Director of Finance submitted a report summarising the outturn position for 2012/13 and the consequential impact on the Medium Term Financial Plan 2013/16.

            RESOLVED:

(1)       That the content of the summary report be noted.

(2)       That the changes to the 2013/16 Programme be approved.

(3)       That the additional expenditure, listed in Appendix B to the report, be approved in accordance with Financial Procedure Rule No. 4.

(4)       That the outturn of the prudential indicators for 2012/13 be noted, as set out in paragraph 15 and Appendix C to the report.

To consider a report of the Executive Member for Finance and Director of Finance.

That the Executive and the Accounts & Audit Committee note the report and advise the Council:

1.    of the Treasury Management activities undertaken in 2012/13;

2.    that no prudential limits were breached during 2012/13

 3.  that both the CIPFA Code of Practice on Treasury Management and CIPFA Prudential Code for Capital Finance were fully complied with. 

The Executive Member for Finance and Director of Finance submitted a report which provided, in accordance with the CIPFA Code of Practice adopted by the Council, a review of treasury activities for the past financial year.

RESOLVED: That the Executive note the report and advise the Council:

1.         of the Treasury Management activities undertaken in 2012/13;

2.         that no prudential limits were breached during 2012/13;

3.         that both the CIPFA Code of Practice on Treasury Management and CIPFA Prudential Code for Capital Finance were fully complied with. 

To consider a report of the Chief Executive.

1.       That approval be given to the appointment of representatives to those outside and independent bodies set out in the Appendix to the report.

2.       That the Chief Executive be delegated authority, in consultation with the Leader of the Council and Opposition Group Leader(s) if necessary, to appoint members to any outside body vacancy that remains or arises after the meeting and to any additional bodies to which the Executive may be required to make appointment(s).

The Chief Executive submitted a report which sought agreement for the appointment of representatives to those outside and independent bodies whose activities relate to Executive functions.

RESOLVED:

(1)       That approval be given to the appointment of representatives to those outside and independent bodies set out in the Appendix to the report.

(2)       That the Chief Executive be delegated authority, in consultation with the Leader of the Council and Opposition Group Leader(s) if necessary, to appoint members to any outside body vacancy that remains or arises after the meeting and to any additional bodies to which the Executive may be required to make appointment(s).

To receive for information details of decisions taken by the Combined Authority and AGMA Executive Board.

The Executive received for information details of decisions made by the Greater Manchester Combined Authority at its meetings held on 26^th April and 31st May 2013 and by the AGMA Executive Board at its meeting held on 31st May 2013.

            RESOLVED: That the content of the decision summaries be noted.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED: That the public be excluded from this meeting during consideration of the following items of business because of the likelihood of disclosure of “exempt information” which falls within Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as amended by The Local Government (Access to Information) (Variation) Order 2006.

To consider a report of the Executive Member for Economic Growth and Prosperity.

Please note: A related report is to be considered in Part I of this agenda (Item 7).

The Executive Member for Economic Growth and Prosperity submitted a report (associated with item 6 above) setting out details of the vacant possession strategy adopted to facilitate the proposed development and the next steps and critical actions to enable the development to proceed. The relevant decisions are as set out at Minute 6 above.

To consider a report of the Executive Member for Education and Corporate Director, Children, Families and Wellbeing.

The Executive Member for Education and Corporate Director, Children, Families and Wellbeing submitted a report giving details of the current and projected demand for school and early education places through to 2015, the progress made on existing projects to meet increasing demand, and the allocation of associated capital funding for the two years up to 2015.

RESOLVED: That approval be given to the proposals contained within the report to meet pupil place demand in schools and early education settings in 2013/15 and spending on condition and access work detailed in Appendix B to the report, and that the demand for school places as detailed in Appendix A to the report be noted.