Members to give notice of any interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

No declarations were made by Executive Members.

To receive and, if so determined, to approve as a correct record the Minutes of the meeting held on 29^th July 2013.

RESOLVED: That the Minutes of the Meeting held on 29^th July 2013 be approved as a correct record.

To consider any matters referred by the Council or by the Overview and Scrutiny Committees.

There were no issues to be reported to this meeting.

To receive a report and presentation from the Chief Executive of Trafford Community Leisure Trust.

The Chief Executive of the Trafford Community Leisure Trust was in attendance to introduce key highlights of the Trust’s Annual Report for the year 2012/13. An opportunity was provided for Members to ask questions, which concentrated on participation levels by young people and methods of maintaining participation levels in the aftermath of the Olympics. The Executive was alerted to linkages with the Council’s Sport and Leisure Strategy elsewhere on the agenda.

RESOLVED: That the content of the report and presentation, and the issues raised by Members, be noted.

To consider a report of the Executive Member for Supporting Children and Families.

NOTE: The Board’s Independent Chairman will be in attendance to introduce the report.

Councillor Miss Blackburn welcomed Dr. Bob Postlethwaite, the Board’s Independent Chairman, who was in attendance to introduce the Board’s Annual Report, and respond to Members’ enquiries. Dr. Postlethwaite, drew Members’ attention to key issues arising from the report, highlighting both good practice and identified areas of challenge for the Council, including the low number of Common Assessment Frameworks (CAFs) compared to the number of children in need in the borough. An introduction was also provided to the 2013/14 Business Plan, which was also set out in the report. An opportunity was provided for Members to ask questions; in response to queries it was agreed that provision would be made for the report to be referred to Council for information; and the Board’s Chairman indicated that the Board would consider whether it would be appropriate to make provision for the appointment of an Opposition Member to its membership.

            RESOLVED:

(1)          That the content of the report and presentation be noted.

(2)          That provision be made for the Board’s Annual Report to be referred to Council for information.

To consider a report of the Executive Member for Safe Strong Communities.

That the Sport and Leisure Strategy be adopted from October 1^st 2013.

The Executive Member for Safe, Strong Communities submitted a report which sought the Executive’s approval for the adoption of the Sport and Leisure Strategy from 1^st October 2013.

RESOLVED: That the Sport and Leisure Strategy be adopted from October 1^st 2013.

To consider a report of the Executive Member for Community Health and Wellbeing.

That the draft strategy be approved prior to submission to the Health And Wellbeing Board and Council.

The Executive Member for Health and Wellbeing submitted a report seeking the Executive’s approval of the draft Joint Health and Wellbeing Strategy, for referral to the Health and Wellbeing Board in October and then to Council in November for approval.

RESOLVED: That the draft strategy be approved prior to submission to the Health and Wellbeing Board and Council.

To consider a report of the Executive Member for Transformation and Resources.

That the Trafford Council Customer Strategy 2013-17 be approved for launch on 1^st October 2013. 

The Executive Member for Transformation and Resources submitted a report which sought the Executive’s approval of the Trafford Council Customer Strategy 2013-17 for launch on 1^st October 2013.

RESOLVED: That the Trafford Council Customer Strategy 2013-17 be approved for launch on 1^st October 2013.

To consider a report of the Executive Member for Economic Growth and Prosperity.

1. That agreement be given to the submission of the Trafford Community Infrastructure Levy Draft Charging Schedule (as detailed in Appendix A to the report and summarised at paragraph 3.4), the supporting regulation 123 list (as set out in Appendix B to the report) and the proposed modifications to the Draft Charging Schedule (as set out in Appendix C to the report) to the Planning Inspectorate for independent examination.

2. That authority be delegated to the Corporate Director for Economic Growth and Prosperity, in consultation with the Director of Legal and Democratic Services, for approving any minor amendments to the wording of the documents prior to submission.

The Executive Member for Economic Growth and Prosperity submitted a report seeking the Executive’s approval of the Trafford Community Infrastructure Levy Draft Charging Schedule and supporting documentation for submission to the Secretary of State for independent examination.

            RESOLVED:

(1)       That agreement be given to the submission of the Trafford Community Infrastructure Levy Draft Charging Schedule (as detailed in Appendix A to the report and summarised at paragraph 3.4), the supporting regulation 123 list (as set out in Appendix B to the report) and the proposed modifications to the Draft Charging Schedule (as set out in Appendix C to the report) to the Planning Inspectorate for independent examination.

(2)       That authority be delegated to the Corporate Director for Economic Growth and Prosperity, in consultation with the Director of Legal and Democratic Services, for approving any minor amendments to the wording of the documents prior to submission.

To consider a report of the Executive Member for Economic Growth and Prosperity.

That the Allocations Policy 2013 be approved.

The Executive Member for Economic Growth and Prosperity submitted a report which sought the Executive’s approval for its Allocation Policy which had been developed following a range of formal and informal consultation.

RESOLVED: That the Allocations Policy 2013 be approved.

To consider a report of the Executive Member for Economic Growth and Prosperity.       

PLEASE NOTE: A related report will be considered in Part II of this agenda.

1. That the appropriation be authorised of the land edged blue and red on Plan No.708/301H, attached to the report, to planning purposes under the provisions of Section 227 of the Town and Country Planning Act 1990.

2. That the Corporate Director (Economic Growth and Prosperity) be authorised to take all necessary steps to sell the land edged red on Plan No. 708/301H, including adding the site to the Land Sales Programme.

3. That the proposals be agreed for the building of a replacement community centre on the land edged blue on Plan No. 708/301H attached to the report.

4. That the Director of Legal and Democratic Services be authorised to complete all necessary legal documentation accordingly.

The Executive Member for Economic Growth and Prosperity submitted a report setting out the context for the disposal of a plot of land that would allow a small development of residential properties on land at St. Mary’s Road, Bowdon; which would provide a capital receipt for the Council and support the replacement of the Jubilee Community Centre. A related report was considered in Part II of the agenda. Minute 50 below refers.

            RESOLVED:

(1)       That the appropriation be authorised of the land edged blue and red on Plan No.708/301H, attached to the report, to planning purposes under the provisions of Section 227 of the Town and Country Planning Act 1990.

(2)       That the Corporate Director (Economic Growth and Prosperity) be authorised to take all necessary steps to sell the land edged red on Plan No. 708/301H, including adding the site to the Land Sales Programme.

(3)       That the proposals be agreed for the building of a replacement community centre on the land edged blue on Plan No. 708/301H attached to the report.

(4)       That the Director of Legal and Democratic Services be authorised to complete all necessary legal documentation accordingly.

To consider a report of the Executive Member for Highways and Environment and Executive Member for Economic Growth and Prosperity.

1. That in order to facilitate the carrying out of junction improvements at Park Road / Manchester Road, Timperley the land and properties identified on the attached plan be compulsorily acquired under the Highways Act 1980.

2. That a Compulsory Purchase Order  known as “The Borough of Trafford  (Manchester Road / Park Road, Timperley) Compulsory Purchase Order 2013” be made under sections 239  and 240 of the Highways Act 1980 in respect of the land and properties delineated and shown edged black on the attached Plan No 5136/RLOO Rev B.

3. That the Director of Legal and Democratic Services be authorised to do all things necessary to prepare and make the said Order and to submit the same to the Secretary of State, for confirmation in accordance with the provisions of the said Act.

4. That as soon as the Compulsory Purchase Order has been confirmed and is operative, the Director of Legal and Democratic Services be authorised to comply with all statutory requirements in respect of the Order, and to make a General Vesting Declaration under the Compulsory Purchase Act (Vesting Declarations) Act 1981, or to take any other action to vest ownership in the Council in respect of those properties which are to be acquired compulsorily.

5. That the Corporate Director of Economic Growth and Prosperity continue to be authorised to proceed with purchase of the land and property required for the development, as if the Order had been confirmed.

The Executive Members for Highways and Environment and for Economic Growth and Prosperity submitted a joint report requesting the Executive to approve the making of a Compulsory Purchase Order to facilitate major improvements to the road junction at Park Road / A56 Manchester Road, Timperley.

            RESOLVED:

(1)       That in order to facilitate the carrying out of junction improvements at Park Road / Manchester Road, Timperley the land and properties identified on the attached plan be compulsorily acquired under the Highways Act 1980.

(2)       That a Compulsory Purchase Order  known as “The Borough of Trafford  (Manchester Road / Park Road, Timperley) Compulsory Purchase Order 2013” be made under sections 239  and 240 of the Highways Act 1980 in respect of the land and properties delineated and shown edged black on the attached Plan No 5136/RLOO Rev B.

(3)       That the Director of Legal and Democratic Services be authorised to do all things necessary to prepare and make the said Order and to submit the same to the Secretary of State, for confirmation in accordance with the provisions of the said Act.

(4)       That as soon as the Compulsory Purchase Order has been confirmed and is operative, the Director of Legal and Democratic Services be authorised to comply with all statutory requirements in respect of the Order, and to make a General Vesting Declaration under the Compulsory Purchase Act (Vesting Declarations) Act 1981, or to take any other action to vest ownership in the Council in respect of those properties which are to be acquired compulsorily.

(5)       That the Corporate Director of Economic Growth and Prosperity continue to be authorised to proceed with purchase of the land and property required for the development, as if the Order had been confirmed.

To consider a report of the Executive Member for Economic Growth and Prosperity.

NOTE: A related report will be considered in Part II of the agenda. 

1. That authority be delegated to the Corporate Director Economic Growth and Prosperity, in consultation with the Executive Member for Economic Growth and Prosperity and the Director of Legal Services, to approve arrangements for varying the consultation arrangements with the nine Greater Manchester Districts as set out in the 1994 Trust Deed;

2. That the commercial terms agreed with MAG for the new leases on Airport City South and Airport City North be approved, and the progress on other land issues on Manchester Business Park be noted.

3. That agreement be given to engage with the other nine Greater Manchester Councils through the Enterprise Zone Landowners Commissioning Board to agree the land transfers and subsequent property transactions/developments.

4. That agreement be given to finalise and complete all legal documentation required to give effect to these proposals.

The Executive Member for Economic Growth and Prosperity submitted a report which provided an update on the commercial terms which had been completed with Manchester Airport Group for the new lease on Airport City South and commercial arrangements proposed for the land which will form part of Airport City North currently held in Trust by Manchester City Council for the other nine Greater Manchester Districts. The report also addressed matters evidenced under the terms of the current Trust Deed for the Governance arrangements which were in place in managing the relationship between Manchester City Council and the other nine Districts in dealing with property matters with Manchester Airport Group plc (MAG) involving land that is leased to the Airport and held in Trust by Manchester City Council for the other nine Districts. A related report was considered in Part II of the agenda; Minute 51 below refers.

            RESOLVED:

(1)       That authority be delegated to the Corporate Director Economic Growth and Prosperity, in consultation with the Executive Member for Economic Growth and Prosperity and the Director of Legal Services, to approve arrangements for varying the consultation arrangements with the nine Greater Manchester Districts as set out in the 1994 Trust Deed;

(2)       That the commercial terms agreed with MAG for the new leases on Airport City South and Airport City North be approved, and the progress on other land issues on Manchester Business Park be noted.

(3)       That agreement be given to engage with the other nine Greater Manchester Councils through the Enterprise Zone Landowners Commissioning Board to agree the land transfers and subsequent property transactions/developments.

(4)       That agreement be given to finalise and complete all legal documentation required to give effect to these proposals.

To consider a report of the Executive Member for Finance.

1. To agree to the establishment of a shared procurement service across Stockport Trafford and Rochdale Councils to be hosted by Trafford Council.

2. To agree to the legal governance arrangements as set out in the report that will support the delivery of the Shared Service and provide delegated authority to the Procurement Service to operate across the three locations.

3. To note and approve the arrangements by which staff will transfer to the new Procurement Unit including the circumstances whereby staff would transfer to Trafford Council under TUPE and to approve the commencement of formal consultation with staff and trade unions on the proposals.

The Executive Member for Finance and Director of Finance submitted a report providing information on the Strategic Procurement project that had evolved into a proposed Shared Procurement Service and collaboration between Stockport, Trafford and Rochdale Councils, providing information on the proposed governance arrangements for the Shared Procurement Service, and providing information on the proposed new operating model and arrangements to transfer staff from Stockport and Rochdale into Trafford Council as host authority under TUPE.

            RESOLVED:

(1)       To agree to the establishment of a shared procurement service across Stockport Trafford and Rochdale Councils to be hosted by Trafford Council.

(2)       To agree to the legal governance arrangements as set out in the report that will support the delivery of the Shared Service and provide delegated authority to the Procurement Service to operate across the three locations.

(3)       To note and approve the arrangements by which staff will transfer to the new Procurement Unit including the circumstances whereby staff would transfer to Trafford Council under TUPE and to approve the commencement of formal consultation with staff and trade unions on the proposals.

To consider a report of the Executive Member for Transformation and Resources.

The Executive Member for Transformation and Resources submitted a report providing information on council-wide health and safety performance and trends in workplace accidents, and a summary of other key developments in health and safety in the six month period.

            RESOLVED:

(1)       That the content of the report be noted.

(2)       That it be noted that the report was to be referred to Council on 13^th November 2013.

To consider a report of the Executive Member for Finance and Director of Finance.

That the latest forecast and planned actions be noted and agreed.

The Executive Member for Finance and Director of Finance submitted a report giving details of the outcomes of the monitoring of the Council’s revenue budget for the first four months of the financial year. In discussion, further information was provided regarding the position on the additional Airport dividend.

RESOLVED: That the latest forecast and planned actions be noted and agreed.

The Executive received for information details of decisions made by the Greater Manchester Combined Authority and the AGMA Executive Board at their meetings held on 26^th July and 30^th August 2013.

            RESOLVED: That the content of the decision summaries be noted.

Motion   (Which may be amended as Members think fit):

            That the public be excluded from this meeting during consideration of the remaining items on the agenda, because of the likelihood of disclosure of “exempt information” which falls within one or more descriptive category or categories of the Local Government Act 1972, Schedule 12A, as amended by The Local Government (Access to Information) (Variation) Order 2006, and specified on the agenda item or report relating to each such item respectively.

RESOLVED: That the public be excluded from this meeting during consideration of the following items of business because of the likelihood of disclosure of “exempt information” which falls within Paragraphs 3 and 4 of Part 1 of Schedule 12A of the Local Government Act 1972, as amended by The Local Government (Access to Information) (Variation) Order 2006.

To consider a report of the Executive Member for Economic Growth and Prosperity.       

PLEASE NOTE: A related report will be considered in Part I of this agenda.

The Executive Member for Economic Growth and Prosperity submitted a report setting out financial details of the disposal of a plot of land that would allow a small development of residential properties on land at St. Mary’s Road, Bowdon; which would provide a capital receipt for the Council and support the replacement of the Jubilee Community Centre. A related report was considered in Part I of the agenda. Minute 42 above refers, and records all relevant decisions.

To consider a report of the Executive Member for Economic Growth and Prosperity.

NOTE: A related report will be considered in Part I of the agenda. 

The Executive Member for Economic Growth and Prosperity submitted a report which provided an update on the commercial terms which had been completed with Manchester Airport Group for the new lease on Airport City South and commercial arrangements proposed for the land which will form part of Airport City North currently held in Trust by Manchester City Council for the other nine Greater Manchester Districts. The report also addressed matters evidenced under the terms of the current Trust Deed for the Governance arrangements which were in place in managing the relationship between Manchester City Council and the other nine Districts in dealing with property matters with Manchester Airport Group plc (MAG) involving land that is leased to the Airport and held in Trust by Manchester City Council for the other nine Districts. A related report was considered in Part I of the agenda. Minute 44 above refers, and records all relevant decisions.

To consider a report of the Executive Member for Finance.

That the content of the report be endorsed, and that the Director of Human Resources proceed with a process of formal consultation with staff and trade unions, commencing on 30^th September 2013.

The Executive Member for Finance submitted a report which provided background information on the consultation that had taken place to date on proposed changes to staff terms and conditions, a summary of the feedback received from staff and trade unions during consultation, and information about similar activity across other local authorities. Taking this into account, it set out a revised package of proposals, and provided an update on benefits realisation, taking into account organisational changes and adjustments which had occurred since the original package of proposals was contemplated 12 months ago.

RESOLVED: That the content of the report be endorsed, and that the Director of Human Resources proceed with a process of formal consultation with staff and trade unions, commencing on 30^th September 2013.